Accounting Assistant

Accounting Assistant (Remote) Location: 100% Remote / Virtual Must Reside In: Austin, TX or any of the following states – AL, AZ, CO, CT, FL, GA, IL, NC, NV, OH, OR, SC, TN, TX, VA, WI. Job Type: Full-Time, Exempt (Salaried) Compensation: $42,000–$50,000 base salary + quarterly bonus opportunities

Position Overview Fourlane is seeking a detail-oriented Accounting Assistant to verify our software license asset records in Salesforce, enter the amounts our value-added reseller (VAR) vendors bill for each asset, and tie those amounts to the vendor bill and the AP bill recorded in Intuit Enterprise Suite (IES). The core of this role is making sure that what was ordered, what was billed, what is recorded in Salesforce and what AP recorded in IES all agree. This is an entry-level, procedure-driven role within Finance, reporting directly to the Controller. You’ll work day to day with Sales and Orders Operations, AP, the Commissions & Vendor Reconciliation Specialist and the Business Process Automation Engineer. The ideal candidate is highly organized, committed to accuracy and comfortable working through a high volume of records against monthly deadlines.

Why Work at Fourlane At Fourlane, our success is built on two things: the results we deliver for our clients and the growth of our people. This role is more than day-to-day accounting support – it’s an opportunity to solve real business problems, design smarter systems, and help clients transform how they operate financially. We’re a people-first, fully remote company where collaboration, growth, and purpose are built into the work. At Fourlane, you’re never siloed – by role, industry, or client. You’ll collaborate with a diverse team of experts, work on meaningful projects together, and continuously expand your skills while shaping a career path that’s truly your own.

What our people are saying:

“What I love most about being at Fourlane is the sense of purpose and collaboration. Every day, I get to contribute to meaningful work with my clients while being surrounded by people who support, inspire, and challenge me to grow. It’s more than just a job – it’s a place where I feel valued.”

What You’ll Actually Work On Fourlane Accounting Assistants are deeply involved in keeping our financial records accurate, including:

• Asset verification and correction, confirming every product ordered has a correctly set-up Salesforce license asset
• Vendor billing entry and review, recording VAR-billed amounts and catching duplicate, missing or incorrect charges before bills are paid
• Monthly three-way tie-outs, reconciling vendor bills, Salesforce asset records and AP bills in IES
• Records and documentation, keeping vendor bills, order support and workpapers complete and organized

You’ll see the direct impact of your work – and your role will grow as your skills do.

What Our People Are Saying:

“Since joining Fourlane as a QuickBooks Consultant and now a QuickBooks Support Specialist, I have experienced significant professional growth and development, expanding my skill set, taking on increased responsibilities, and contributing to the success of the team and our clients.”

Key Responsibilities

• Asset Verification: Review orders to confirm that every product ordered that should have a Salesforce asset has one
• Asset Setup Review: Verify that each asset was set up correctly by Sales/Orders, including product, quantity, term, customer account and link to the correct order
• Asset Correction: Correct asset data errors in Salesforce following established procedures, and log every missing or corrected asset in the variance log
• Process Feedback: Notify Orders Operations when the same asset setup error keeps recurring
• Vendor Billing Entry: Enter the amount the VAR vendor billed for each license asset into Salesforce, using the vendor bill as the source document
• Vendor Billing Verification: Verify that each charge on the vendor bill, including quantity and pricing, agrees with the original order and the related asset
• Discrepancy Identification: Identify duplicate charges, charges with no matching order or asset, missing charges and incorrect amounts, and record each one in the variance log
• Escalation: Escalate billing discrepancies to the Controller with supporting documentation attached so they can be addressed with AP before the bill is paid
• Monthly Three-Way Tie-Out: Tie the VAR vendor bill to the Salesforce asset records and billed amounts and to the AP bill as entered in IES, then document and explain every difference
• Close Deliverables: Deliver the completed tie-out and open-variance list to the Controller by the close deadline
• Tie-Out Workbook: Complete the monthly tie-out using the workbook built by the Business Process Automation Engineer, and report issues or improvement ideas to the BPA Engineer and Controller
• Records Management: Save vendor bills, order support and tie-out workpapers in ShareFile using Finance folder standards
• Order & Tax Research: Use QuickBase, WooCommerce and Avalara as reference sources to look up original order and sales tax details
• Internal Controls: Follow established procedures and internal controls to ensure accurate and complete records
• Other Duties: Perform other related duties as assigned by the Controller

Additional Expectations

• Time Tracking and Overtime: As a non-exempt position, accurately record all hours worked; overtime requires advance approval from the Controller.
• Month-End Availability: Work standard business hours, with additional time around month-end close.
• Role Boundaries: Stay focused on verification, entry and tie-out work. Asset creation, IES bill entry and payments, vendor disputes, commission reconciliation and sales tax decisions are owned by other teams.
• Remote Workspace: Maintain a reliable internet connection and a private workspace suitable for handling confidential financial information.
• Utilization of Technology Tools: Work in Salesforce, Intuit Enterprise Suite, Microsoft Excel, ShareFile, QuickBase, WooCommerce, Avalara and Microsoft 365 to complete accurate, well-documented work.

Required Skills & Experience

• Exceptional attention to detail and a strong commitment to accuracy
• Ability to compare orders, vendor bills, Salesforce records and AP entries and spot when they do not agree
• Strong data entry and organizational skills, with the ability to meet recurring monthly deadlines
• Basic to intermediate Microsoft Excel skills; proficiency with Microsoft Office
• Clear written communication and the ability to handle confidential financial information professionally
• High school diploma or equivalent preferred
• Previous data entry, billing or accounting support experience preferred; equivalent practical experience demonstrating strong accuracy will be considered
• Preferred: Experience with Salesforce (especially asset or order records), wholesale billing or vendor invoice tie-outs, and QuickBooks, Intuit Enterprise Suite or another accounting system

This is a fully remote role. However, you must reside in one of the following states: Arizona, Alabama, Colorado, Connecticut, Florida, Georgia, Illinois, Nevada, North Carolina, Ohio, Oregon, South Carolina, Tennessee, Texas, Virginia, Wisconsin.

Ready to Grow With Us? If you’re looking for a role where your expertise is valued, your growth is supported, and your work makes a real impact – Fourlane is the place to build your next chapter.