Jobs in the United States

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Added 19 mins ago
CN
Recreation Assistant (Liberty)
Commander, Navy Installations Command
Virginia Beach, VA
- $17 USD / hour
Assists in day-to-day administration of multiple programs to which assigned. Tasks include submission of event after-action reports, patronage data collection and entering program data.
Added 2 hours ago
Administrative Assistant, Enrollment Services
Casper College
CASPER, WY
The Administrative Assistant serves as the primary operational support and first point of contact for Enrollment Services. Operating in a high-volume, fast-paced environment, this role…
Added 4 hours ago
CO
Office Assistant III - 525
County of Shasta
Redding, CA
- $20.45 to $26.09 USD / hour
Under limited supervision, the Office Assistant III - 525 performs highly responsible, specialized, and technical office support activities; explains rules, policies, and operations related…
Added 7 hours ago
MA
Sustainability Engagement Coordinator
Metropolitan Airports Commission
Minneapolis, MN
- $32.03 to $44.22 USD / hour
Reporting to the Assistant Director of Sustainability, this position is responsible for coordinating engagement programs that advance the Metropolitan Airports Commission (MAC)…
Added 8 hours ago
SC
Instructional Assistant (Part-Time)
State Center Community College District
Madera, CA
- $47.52 to $58.44 USD / hour
- Part-time
Under general supervision, provides a variety of assistance to faculty and students in an assigned academic department, lab or center; schedules appointments, coordinates with instructors…
Added 8 hours ago
WC
Dining Services Administrative Assistant
Wind Crest, Inc.
Highlands Ranch, CO
- $21.5 to $28.5 USD / hour
We are hiring an Administrative Assistant, responsible for general administrative support for the department and greeting all visitors. Other duties include answering telephones, data…
Added 9 hours ago
BH
Healthcare Scheduler
Banner Health Corporate
Remote, United States
- $19.45 to $29.17 USD / hour
2. Effectively schedules appointments, tests and/or procedures leveraging various electronic medical record / scheduling software systems according to protocols established by clinical…
Added 9 hours ago
Catering Manager
Olympic Club
San Francisco, CA
The Catering Manager works closely with the Executive Chef in creating specialized menus for each event and is in constant communication with the Catering Assistant to review arrangements…
Added 10 hours ago
Senior Electrical Project Manager- Data Center
Lemartec
Pontoon Beach, IL
The Electrical Senior Project Manager is responsible for leading and managing a team of project managers, assistant project managers, and superintendents to deliver exceptional results for…
Added 10 hours ago
Pre-Litigation Case Manager Assistant
KDC LLC
Dallas, TX
Position Summary: The Pre-Litigation Case Manager Assistant plays a key role in supporting personal injury cases during the pre-litigation phase. This individual will manage a caseload of…
Added 10 hours ago
Administrative Assistant
Stefanini Group
Saint Louis, MO
Utilize various software, including Dakota, LMS, Outlook, Microsoft Office, SAP to update data, produce customized reports, presentations, documents, databases, journals, and correspondence.
Added 10 hours ago
OH
Leasing Agent (Public Housing Department)
Opportunity Home San Antonio
San Antonio, TX
- $44,928 USD / year
Receives and records payments, maintains delinquent rent rolls, and accurately inputs rent data into management systems.
Added 10 hours ago
AC
Production Assistant
All Classical Public Media Inc
Portland, OR
- $28 USD / hour
All Classical Radio seeks a creative, self-motivated Production Assistant who will support both our children’s network and main broadcast channel. This full-time role (40 hours / week) will…
Added 10 hours ago
Asst Dir Ambulatory Nursing
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Washington, DC
The Assistant Director of Ambulatory Nursing is a member of MedStar Health entity-based Division of Nursing and leadership team. Supports and collaborates with the Director of Nursing in…
Added 11 hours ago
Maintenance Technician
Catholic Diocese Of Fort Worth
Colleyville, TX
Coordinate irrigation schedules using computer software and phone apps to run the systems.
Added 11 hours ago
Executive Assistant I - 995966
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17. Enters data and generates reports from NSU specific software systems to ensure accurate processing and record keeping.
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Operations Coordinator
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Coordinate program and event registrations and assist participants with registration, payment, travel, and logistical questions
Added 11 hours ago
Consultant
Reef Point Group
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The primary mission is to operationalize High Reliability Organization (HRO) principles and the Chief of Naval Operations' Get Real, Get Better call to action - transforming empirical…
Added 12 hours ago
Administrative Coordinator
TX-HHSC-DSHS-DFPS
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Administrative Assistant IV’s work involves complex high-level planning and coordinating functions for the Nursing Services area within Health and Specialty Care System (HSCS) This position…
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Road Supervisor - Fixed Route - MVTA
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Burnsville, MN · Eagan, MN
Knowledge of project specific vehicles, components, and data/communications systems
Added 12 hours ago
Road Supervisor - Microtransit CONNECT - MVTA
Keolis America, Inc.
Burnsville, MN · Eagan, MN
Knowledge of project specific vehicles, components, and data/communications systems
Added 12 hours ago
Software Engineer, Back-End - Mail (LatAm)
Superhuman
San Francisco, CA
- Build and operate high-throughput production services that power AI agent orchestration, connector integrations, and real-time data pipelines.
Added 12 hours ago
DC
Resident Services Manager
Dakota County CDA
Eagan, MN
- $82,337 to $102,921 USD / year
The position also involves supervising Resident Services Specialist, overseeing training, performance, workloads, and schedules, while ensuring compliance with health, safety, and agency…
Added 12 hours ago
Assistant General Manager
RTR Payroll LLC
McLean and Alexandria, VA
The Assistant General Manager supports the day-to-day operations of their studio and is a driving force behind studio growth, an exceptional client experience, and community connection. The…
Added 12 hours ago
Program Assistant PT - Fitness Programs (Parks)
City of Arlington
United States
Ability to perform basic computer tasks including existing registration software data entry, PC software (including current Microsoft Office Suite applications), email communication, and…

Fortive

Executive Assistant - Human Resources

Everett, WA, United States

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Job details

Posting language: English
Posted: Nov 2, 2026

Original job description

The HR Executive Assistant supports several executives within the Fortive Corporate Human Resources (HR) team. This role is for someone who brings exceptional organization, follow-through, and judgment to the day-to-day operations of our senior HR leaders. The HR Executive Assistant will provide high-quality administrative support with a primary focus on calendar management, travel coordination, expense management, and meeting logistics. This role ensures the supported Vice Presidents are prepared, organized, and able to focus on the highest-value priorities for the HR function and the business. The role requires proactive planning, attention to detail, discretion, and the ability to manage multiple senior leaders’ needs in a fast-paced corporate environment. This is an office-based role, requiring the candidate to be onsite at our Everett, WA headquarters for a minimum of four days a week. Executive Support & Calendar Management

Manage complex calendars for multiple VPs of HR, including prioritizing meetings, resolving scheduling conflicts, and coordinating across global time zones.
Use sound judgment to protect focus time, create meeting buffers, and ensure calendars reflect business priorities and leader preferences.
Coordinate internal and external meetings, including employee events, interview panels, and onsite visits.
Track follow-up and action items, as well as key decisions from meetings as needed, partnering with HR team members to support timely execution.
Proactively anticipate calendar needs, recurring meetings, seasonal HR cycles, and deadlines tied to talent, compensation, performance, and organizational processes.
Partner effectively with other Executive Assistants, HR team members, business leaders and team members, and external stakeholders to coordinate priorities and ensure smooth communication.
Handle sensitive HR, employee, and business information with the highest level of confidentiality, discretion, and professionalism.

Travel, Expenses & Operational Support

Plan and manage domestic and international travel for VPs of HR, including flights, hotels, ground transportation, agendas, and detailed itineraries.
Monitor travel changes or disruptions and proactively adjust plans to minimize impact to calendars and business commitments.
Ensure travel arrangements comply with Fortive policies and leader preferences, including required approvals, documentation, and cost-conscious decision-making.
Prepare, review, and submit expense reports accurately and on time in accordance with company policy.
Reconcile corporate card activity, receipts, and travel-related expenses, following up quickly to resolve issues or missing documentation.
Support meeting and event logistics for employee events, interview panels, and onsite visits.
Maintain organized files, templates, distribution lists, and standard work to support consistent administrative processes and continuous improvement.

Decision Rights

Make routine calendar trade-offs and scheduling decisions aligned to VP priorities and business needs.
Coordinate travel options and logistics within Fortive policy and approved guidelines.
Prepare and submit expense reports and related documentation in accordance with company requirements.
Send meeting logistics, scheduling updates, and routine follow-up communications on behalf of supported leaders as appropriate.
Escalate sensitive employee, business, or prioritization matters to the appropriate HR leader for guidance.

Shared Corporate Responsibility

Support shared office operations by helping maintain fully stocked kitchens and common areas across Fortive Corporate and FBS spaces, including beverages, snacks, coffee, and other essential supplies.
Coordinate inventory management, vendor orders, deliveries, mail pickup, and distribution to ensure communal spaces remain organized, professional, and welcoming.

Qualifications

Minimum of 5–8 years of experience supporting senior executives in a fast-paced corporate environment; experience supporting HR leaders preferred.
Demonstrated strength in complex calendar management, travel coordination, and expense management for senior leaders.
Advanced proficiency in Outlook, Teams, SharePoint, Word, Excel, PowerPoint, and expense management systems.
Strong judgment, confidentiality, and professionalism when handling sensitive HR, employee, and business information.
Exceptional attention to detail, prioritization, organization, and follow-through across multiple leaders and competing requests.
Ability to anticipate needs, solve problems proactively, and adapt quickly as priorities change.
Strong relationship skills with the ability to collaborate effectively across HR, Finance, Legal, business leaders, and other Executive Assistants.
Comfortable using AI-enabled tools to improve drafting, summarization, scheduling, meeting preparation, and standard work where appropriate.

Fortive’s essential technology makes the world stronger, safer, and smarter. We accelerate transformation across a broad range of applications including environmental, health and safety compliance, industrial condition monitoring, next-generation product design, and healthcare safety solutions.

We are a global industrial technology innovator with a startup spirit. Our forward-looking companies lead the way in software-powered workflow solutions, data-driven intelligence, AI-powered automation, and other disruptive technologies. We’re a force for progress, working alongside our customers and partners to solve challenges on a global scale, from workplace safety in the most demanding conditions to groundbreaking sustainability solutions.

We are a diverse team 17,000 strong, united by a dynamic, inclusive culture and energized by limitless learning and growth. We use the proven Fortive Business System (FBS) to accelerate our positive impact.

At Fortive, we believe in you. We believe in your potential - your ability to learn, grow, and make a difference.

At Fortive, we believe in us. We believe in the power of people working together to solve problems no one could solve alone.

At Fortive, we believe in growth. We’re honest about what’s working and what isn’t, and we never stop improving and innovating.

Fortive: For you, for us, for growth.

Ready to move your career forward? Find out more at careers.fortive.com.

We Are an Equal Opportunity Employer

Fortive Corporation and all Fortive Companies are proud to be equal opportunity employers. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, national origin, religion, sex, age, marital status, disability, veteran status, sexual orientation, gender identity or expression, or other characteristics protected by law. Fortive and all Fortive Companies are also committed to providing reasonable accommodations for applicants with disabilities. Individuals who need a reasonable accommodation because of a disability for any part of the employment application process, please contact us at applyassistance@fortive.com.

Fortive Corporation Overview

We are a diverse team 18,000 strong, united by a dynamic, inclusive culture and energized by limitless learning and growth. We use the proven Fortive Business System (FBS) to accelerate our positive impact.

At Fortive, we believe in you. We believe in your potential - your ability to learn, grow, and make a difference.

At Fortive, we believe in us. We believe in the power of people working together to solve problems no one could solve alone.

At Fortive, we believe in growth. We’re honest about what’s working and what isn’t, and we never stop improving and innovating.

Fortive: For you, for us, for growth.

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