Staff Assistant, Health Sciences

Posting Details

Position Information

Job Title Staff Assistant, Health Sciences

Posting Number 2771

Job Schedule Full Time

Job Shift Day

OCR Code / Classification 4 - Clerical - Secretarial

Min Salary $37,521

Max Salary $46,902

Work Location Bob Greene Hall

Position Summary Information

Job Description Summary The Staff Assistant supports the Health Sciences Division by providing high-quality administrative, clerical, and operational support to faculty, staff, and students. This role plays a key part in ensuring smooth day-to-day operations, supporting student success, and maintaining compliance within health sciences programs.

Minimum Qualifications

Required:

• Associate’s degree or 5+ years of years of relevant administrative or program support experience. Note: Degrees and hours must be from a college accredited by a United States Department of Education accepted accrediting agency such as SACSCOC.
• Strong organizational and multitasking skills.
• Experience with Microsoft Office or Google Workspace.
• Ability to work in a collaboratively in a fast-paced, team-oriented environment.

Preferred Qualifications

Preferred:

• Experience in higher education, healthcare, or program coordination.
• Familiarity with student systems, learning management systems, or compliance tracking tools.

Essential Duties Essential Duties and Responsibilities: including the following along with other duties as required.

Program & Operational Support:

• Coordinate day-to-day administrative operations for Health Sciences programs.
• Support faculty with scheduling, course materials, and program logistics.
• Assist with clinical compliance tracking and student onboarding processes.
• Maintain accurate records, reports, and program documentation.

Student & Faculty Support:

• Serve as a key point of contact for students, faculty, and the public.
• Support student onboarding, registration, and advising events.
• Provide guidance and connect students to resources for success.
• Assist with faculty onboarding and ongoing support needs.

Budget & Administrative Coordination:

• Support purchasing, travel requests, and budget tracking.
• Monitor transactions, and follow-up to ensure timely processing.
• Maintain organized records of financial and operational activities.

Events & Engagement:

• Assist with program events such as orientations, graduations, and recruitment activities.
• Coordinate meetings, prepare materials, and document key takeaways.
• Support community engagement advisory board activities.

Physical Demands

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The employee will need to regularly operate and use computers, phones and other electronic equipment.
• The employee will frequently communicate with other employees and students and must be able to exchange accurate information in these situations.
• The employee may remain in a stationary position for up to 75% of their shift.
• The employee may need to move around their office and / or campus to attend meetings / classes and to access files, machinery or other job related tools.
• The employee may need to lift and/or move equipment, tools or paperwork up to 25 pounds.
• The employee may need to position themselves by reaching, stooping, kneeling or crouching in order to adjust or collect equipment and/or supplies
• Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus.

Posting Detail Information

Open Date 04/08/2026

Close Date

Open Until Filled Yes

Special Instructions to Applicants If you need assistance, please call HR at 336-734-7302. EOE.