Executive Assistant

As part of our Human Resources team, you’ll help us attract, hire and retain the top talent we need to achieve our bold vision. You’ll play a vital role in defining, developing and maintaining the winning culture that empowers diverse individuals to work together and create the impossible. We’re seeking change leaders, talent strategists, employee advocates and culture architects to enable our teams, partners, and businesses to do and be their best. In this position... We’re looking for an Executive Assistant to join our team, reporting to our Vice President, Labor Affairs & Vice President, People Matters. This position will provide daily administrative support in a fast-paced environment and is well suited for someone who takes initiative, is resourceful, and thinks strategically. This is a hybrid role based in Dearborn, Michigan.

In addition to managing complex calendars and schedules, this position will work with cross-functional global leaders and provide high-caliber administrative support to help execute company projects and goals. Creativity, passion, and strong organizational skills will be critical in supporting team off-sites, culture, and special events. With the team distributed across the U.S. and globally, we’re looking for someone who can help build and organize the team’s culture in a virtual working environment.

What you'll do...

• Support an Executive and coordinate regularly with other Executives’ calendars and Executive Assistants.
• Identify the executive’s preferred method of support and adapt to their working style. Partner with the executive to help them use their time efficiently and effectively while maintaining strong communication.
• Manage the executive’s calendar and correspondence, including maintaining, prioritizing, and organizing Outlook calendars and folders, and keeping the executive informed of changes.
• Optimize travel arrangements - including transportation, accommodations, and agendas - based on the executive’s needs and preferences. Manage complex itineraries and changes and complete related expense reports.
• Assist the executive in preparing for meetings, including gathering and distributing materials in advance, keeping the executive on schedule, and coordinating support for virtual attendees, media needs, and other logistics.
• Screen calls and respond to emails as needed.
• Greet and assist planned guests and manage unannounced visitors.
• Coordinate and manage meetings and events, including staff meetings, all-hands meetings, off-sites, skip levels, and team gatherings, overseeing calendaring, communications, technology, logistics, and follow-up activities.
• Prepare, update, and organize information for team strategy rooms, reports, correspondence, presentations, budgets, and other materials; edit documents for accuracy, format, and organization.
• Sort, screen, and distribute incoming and outgoing mail for the executive; highlight information of interest and/or curate reading materials as appropriate.
• Participate as an adjunct member of the executive’s leadership team, including attending select meetings, taking notes, tracking assignments, and following up on action items.
• Help keep the executive organized, including online retrieval and archiving of documents and supporting the Company’s records retention schedule.
• Facilitate coordination and collaboration with key support functions, including HR, Finance, and the Business Office, to implement governance, distribute information, and progress the business.
• Assist with special projects as needed.

You'll have...

• High School Diploma or GED.
• 3 years of experience as an Executive Assistant supporting senior leadership and/or project management experience.
• 3 years of experience with Microsoft software, including Outlook, PowerPoint, Word, and Excel.

Even better, you may have...

• Bachelor’s degree in communications or business.
• Excellent writing, editing, and proofreading skills.
• Proficient with, or willing to learn, new technology (both hardware and software).
• Ability to work independently with minimal supervision.
• Excellent time and data management skills.
• Ability to work collaboratively within a global team environment, both in the office and virtually.
• Ability to plan, prioritize, and support multiple assignments and projects simultaneously.
• High level of integrity and discretion in handling highly confidential business and personal information.
• Ability to interface effectively with external stakeholders and internal employees at various levels of the organization.

As an established global company, we offer the benefit of choice. You can choose what your Ford future will look like: will your story span the globe, or keep you close to home? Will your career be a deep dive into what you love, or a series of new teams and new skills? Will you be a leader, a changemaker, a technical expert, a culture builder…or all of the above? No matter what you choose, we offer a work life that works for you, including:

• Immediate medical, dental, vision, and prescription drug coverage
• Paid parental leave, new parent ramp-up programs, subsidized back-up child care and more
• Family building benefits including adoption and surrogacy expense reimbursement, fertility treatments and more
• Vehicle discount program for employees and family members and management leases
• Tuition assistance
• Established and active employee resource groups
• Paid time off for individual and team community service
• Generous vacation time, sick/personal time, and paid holidays, including between Christmas Eve and New Year’s Day This position is a salary grade 5 and ranges from $65,100-$109,300. Final determination of salary grade will be based on candidate's skills and experience, and base salary will be set within the applicable range according to job scope, responsibility and competitive market value. Internal applicants: moving into this role may result in an adjustment to your current compensation based on the posted pay range for this role, taking into consideration your qualifications and other relevant factors.

For more information on salary and benefits, New Hire Benefits Visa sponsorship is not available for this position. Candidates for positions with Ford Motor Company must be legally authorized to work in the United States. Verification of employment eligibility will be required at the time of hire. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, disability status or protected veteran status. In the United States, if you need a reasonable accommodation for the online application process due to a disability, please call 1-888-336-0660. This position is hybrid with a requirement to be onsite four or more days per week.