Jobs in the United States

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Dining Shift Manager
University of California, Santa Cruz
CA
Under the general supervision of the Unit Manager, the Shift Manager is responsible for the operation of a Dining Hall, Retail, or Catering facility or function, and may act as the Person…
Added just now
SL
Office Coordinator
SERENITY LANE
Albany, OR
- From $24 USD / hour
Support Program Manager and staff with scheduling of patient appointments and counseling services
Added 1 min ago
Student Nurse Intern-Emergency-ED
Kaweah Delta Health Care District
Visalia, CA
Employee must submit updated transcript to HR each term and notify Manager and HR of any changes in nursing program enrollment.
Added 1 min ago
Audit Manager, Model Risk
CIBC Bank USA
NY · Chicago, IL
Internal Audit helps CIBC strengthen trust, accountability, and sound risk management across the bank. As an Audit Manager I, Model Risk, you’ll execute model risk audit programs and assess…
Added 1 min ago
SV
Head Start Early Childhood Program Specialist 1, Teaching Assistant
Skagit Valley College
Mount Vernon, WA
- $3,160.65 to $4,085 USD / month
…location within that same specified area if required to support program operations and effective centers. Travel to other locations will be required for some pre-scheduled meetings and…
Added 2 mins ago
Senior Manager, Customer Engagement Social Strategy and Operations
Revolution Medicines
Remote, United States
The Senior Manager, Customer Engagement Social Strategy & Operations will serve as the US Portfolio Omnichannel team’s social subject matter expert, translating approved marketing and…
Added 2 mins ago
Associate Director, Omnichannel Content Strategy & Operations
Revolution Medicines
Remote, United States
…roadmap, business requirements, user access models, onboarding, training, adoption, and operational…
Added 2 mins ago
VG
Commercial Manager
Vantage Group
UNAVAILABLE
- $105,000 to $115,000 USD / year
…strategy, and driving measurable business results? As Commercial Manager, you will play a key role in shaping the commercial performance of Vantage's airport network by developing and…
Added 2 mins ago
Manager, Data Science
Natera
San Carlos, CA
…organ health to support better patient care. As a Data Science Manager in R&D Operations, you will lead a team of data scientists to design and implement data solutions to accelerate R&D at…
Added 2 mins ago
UP
Director of Operations
Urban Peak Denver
Denver, CO
- $102,499 USD / year
Oversee Compliance Manager’s work to ensure organization meets statutory and regulatory requirements, including Charitable Status, Property Tax, entity registration, business licensure,…
Added 2 mins ago
CC
Complex Claims Specialist - Cyber, Technology, Media, Fidelity & Miscellaneous Professional Liability
Continental Casualty Company
NY · Warren, NJ · Boston, MA · Lake Mary, FL · Glastonbury, CT · Walnut Creek, CA · Melville, NY · Chicago, IL · Wyomissing, PA · Downers Grove, IL · Westerville, OH · Plano, TX
- $54,000 to $103,000 USD / year
Candidates who have successfully completed the CNA Claim Training Program may be considered after two years of claim-handling experience.
Added 3 mins ago
External Communications Consultant
Conduent Business Services, LLC
Phoenix, AZ · Florham Park, NJ · Atlanta, GA
The Senior Manager, Public Relations & External Communications will lead the day-to-day execution of Conduent’s public relations program, developing compelling storylines, building…
Added 4 mins ago
Da Vinci Specialist
Intuitive
Remote, United States
…technical support, build, customize and coordinate education & training to physicians, nurses, and hospital staff on the use of DaVinci surgery, devices and therapies. This role partners…
Added 4 mins ago
Da Vinci Specialist
Intuitive
Remote, United States
…technical support, build, customize and coordinate education & training to physicians, nurses, and hospital staff on the use of DaVinci surgery, devices and therapies. This role partners…
Added 4 mins ago
Da Vinci Specialist
Intuitive
Remote, United States
…technical support, build, customize and coordinate education & training to physicians, nurses, and hospital staff on the use of DaVinci surgery, devices and therapies. This role partners…
Added 4 mins ago
Da Vinci Specialist
Intuitive
Remote, United States
…technical support, build, customize and coordinate education & training to physicians, nurses, and hospital staff on the use of DaVinci surgery, devices and therapies. This role partners…
Added 4 mins ago
Territory Sales Associate
Intuitive
Remote, United States
(Specific responsibilities and tasks an individual would be expected to perform in the role. Additional job duties may be determined by the functional people manager)
Added 4 mins ago
Territory Sales Associate
Intuitive
Remote, United States
(Specific responsibilities and tasks an individual would be expected to perform in the role. Additional job duties may be determined by the functional people manager)
Added 4 mins ago
Da Vinci Specialist
Intuitive
Remote, United States
…technical support, build, customize and coordinate education & training to physicians, nurses, and hospital staff on the use of DaVinci surgery, devices and therapies. This role partners…
Added 4 mins ago
Territory Sales Associate
Intuitive
Remote, United States
(Specific responsibilities and tasks an individual would be expected to perform in the role. Additional job duties may be determined by the functional people manager)
Added 4 mins ago
Da Vinci Specialist
Intuitive
Remote, United States
The DaVinci Specialist (DVS) will provide expert clinical & technical support, education & training to physicians, nurses, and hospital staff on the use of DaVinci surgery, devices and…
Added 4 mins ago
Customer Service Representative
Wilson Bank & Trust
Murfreesboro, TN
…partner. The Customer Service Representative reports to the Office Manager and provides excellent service and support to customers and team members, while demonstrating the Company’s values…
Added 4 mins ago
Assistant Office Manager
Wilson Bank & Trust
Nashville, TN
The Assistant Office Manager works closely with the Office Manager on overall operations and management of the bank office. This position develops team members to deliver an exceptional…
Added 4 mins ago
Office Manager
Wilson Bank & Trust
Nashville, TN
The Office Manager is responsible for achieving budgeted loan, deposit, and income goals and managing financials for a bank office. This position develops new customer relationships and…
Added 4 mins ago
Service Writer
Careers | Deep Well Services
Williston, ND
Competency-based training and advancement programs

Flow

Executive Assistant / Office Manager

NY, United States

$90,000 to $105,000 USD / year

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Job details

Pay: $90,000 to $105,000 USD / year
Posting language: English
Posted: Nov 6, 2026

Original job description

About the Company

At Flow, we’re reimagining what it means to live, work, and connect. More than just a real estate company, Flow is a brand, a technology platform, and an operations ecosystem spanning condominiums, hotels, multifamily residences, and office spaces. We’re building a new kind of living experience: one that’s flexible, connected, and designed to create genuine community and real value for the people who call Flow home.

Our mission is oneness: prioritizing our residents and their experiences, and fostering connection with ourselves, their neighbors, and the natural world. By putting people at the center of everything we do, we’re creating vibrant, human-centered communities where life, work, creativity, and play all come together in one place.

About the Role:

This is a hybrid Executive Assistant and Office Manager role. You will be the operational backbone of the New York office and the day-to-day right-hand to senior leaders. On the EA side, we want someone who is hands-on, who takes real ownership of People, Finance, and Legal work and projects alongside us, and who acts as a thought partner: someone who spots what needs to happen, pushes back when something looks off, and helps us decide what to do next.

The office side is just as important. You make sure the space runs seamlessly, every person who walks in feels taken care of, and nothing falls through the cracks. You are the first and last line of defense for the physical space, the employee experience, and day-to-day operations.

You will report to and partner closely with the People team. This is an on-site, full-time role.

Responsibilities

Executive Support & Thought Partnership

Provide full executive assistant support to senior leaders including calendar and inbox management, travel, scheduling, and meeting preparation
Act as a thought partner, not just an executor: anticipate needs, flag risks and conflicts early, offer a point of view, and help leaders prioritize
Take on real work across People, Finance, and Legal, including special projects, analysis, document preparation, and tracking deliverables through to completion
Handle highly confidential information with discretion and sound judgment

Office & Space Management

Own the physical state of the office at all times: common areas, conference rooms, soft seating, and executive offices should always be clean, properly staged, and guest-ready
Coordinate all repairs and maintenance (e.g., damaged wallpaper, broken accessories, millwork, furniture) end-to-end: identify, source, schedule, and follow through to completion
Manage all vendor relationships, including cleaning services, office supplies, plants, and repairs; you own the relationship and the quality of their output
Manage mail, packages, and deliveries
Track office expenses, including lunch support, cleaning, supplies, and other recurring costs
Manage the visitor and guest experience
Maintain and update the office seating chart, tracking team presence, how often people come in, and whether employees are sitting with their teams

New Hire Experience & HR Support

Own the full new hire arrival experience: desk setup, welcome materials, equipment coordination, and first day communications
Be the go-to resource for new hires beyond day one, helping them acclimate, understand the office, and know how to get what they need
Partner with HR and IT on onboarding logistics, including I-9 verification, compliance training coordination, and new hire orientation planning
Serve as a key point of contact for employees and managers on day-to-day office questions

Events & Culture

Own all office events end-to-end: happy hours, team events, giveback events, and internal gatherings
Handle all event logistics, including vendor coordination, scheduling, day-of execution, and invoice/billing management
Champion office culture and create touchpoints that make your location a place people are excited to work from and collaborate in every day

Ideal Background

5+ years of experience as an executive assistant, in office management, or in workplace experience, ideally supporting multiple senior leaders and running a physical office on-site full-time
A track record of going beyond scheduling: owning projects, working with confidential People, Finance, or Legal matters, and being treated as a partner by the executives you support
Strong judgment and discretion, with the confidence to share a point of view and push back constructively
Hands-on ownership of facilities, maintenance, and vendor relationships, with a high bar for keeping spaces polished and guest-ready
Experience partnering with HR and IT on onboarding, and planning office events and culture initiatives end-to-end
Comfortable tracking budgets and supporting cross-functional teams on ad hoc projects
Proactive and service-minded, with the instinct to anticipate needs before they become problems
Excellent written and verbal communication skills, with the ability to build strong relationships with employees, leadership, and vendors alike

Benefits

We take care of our people so they can do their best work.

Health and Wellness Comprehensive medical, dental, vision, disability, and life insurance and parental leave benefits. On-staff doctor, free therapy through SpringHealth, acupuncture, an Employee Assistance Program, and other wellness offerings.
Time Off PTO and paid holidays.
Financial 401(k) retirement plan, healthcare and dependent care FSAs, HSA-compatible plan options with annual employer HSA funding and pre-tax commuter benefits.
Life at Flow Weekly catered lunches, wellness classes and employee discounts on Flow hotel stays, grocer products, and merch.

Flow is proud to be an equal opportunity workplace and hires regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity and/or expression, pregnancy, Veteran status any other characteristic protected by federal, state or local law. In addition, we provide reasonable accommodation for qualified individuals with disabilities.

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