Jobs in the United States

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Added just now
Da Vinci Specialist
Intuitive
Remote, United States
…specifically the Clinical Sales Representative and Clinical Sales Manager, to ensure safe and effective product adoption and quality control while driving positive patient…
Added just now
Da Vinci Specialist
Intuitive
Remote, United States
…specifically the Clinical Sales Representative and Clinical Sales Manager, to ensure safe and effective product adoption and quality control while driving positive patient…
Added just now
Da Vinci Specialist
Intuitive
Remote, United States
…specifically the Clinical Sales Representative and Clinical Sales Manager, to ensure safe and effective product adoption and quality control while driving positive patient…
Added just now
Da Vinci Specialist
Intuitive
Remote, United States
…specifically the Clinical Sales Representative and Clinical Sales Manager, to ensure safe and effective product adoption and quality control while driving positive patient…
Added just now
Territory Sales Associate
Intuitive
Remote, United States
(Specific responsibilities and tasks an individual would be expected to perform in the role. Additional job duties may be determined by the functional people manager)
Added just now
Territory Sales Associate
Intuitive
Remote, United States
(Specific responsibilities and tasks an individual would be expected to perform in the role. Additional job duties may be determined by the functional people manager)
Added just now
Da Vinci Specialist
Intuitive
Remote, United States
…specifically the Clinical Sales Representative and Clinical Sales Manager, to ensure safe and effective product adoption and quality control while driving positive patient…
Added just now
Territory Sales Associate
Intuitive
Remote, United States
(Specific responsibilities and tasks an individual would be expected to perform in the role. Additional job duties may be determined by the functional people manager)
Added just now
Da Vinci Specialist
Intuitive
Remote, United States
…specifically the Clinical Sales Representative and Clinical Sales Manager, to ensure safe and effective product adoption while driving positive patient…
Added just now
Customer Service Representative
Wilson Bank & Trust
Murfreesboro, TN
…partner. The Customer Service Representative reports to the Office Manager and provides excellent service and support to customers and team members, while demonstrating the Company’s values…
Added just now
Assistant Office Manager
Wilson Bank & Trust
Nashville, TN
The Assistant Office Manager works closely with the Office Manager on overall operations and management of the bank office. This position develops team members to deliver an exceptional…
Added just now
Office Manager
Wilson Bank & Trust
Nashville, TN
The Office Manager is responsible for achieving budgeted loan, deposit, and income goals and managing financials for a bank office. This position develops new customer relationships and…
Added just now
Service Writer
Careers | Deep Well Services
Williston, ND
Wellness programs including telehealth and Employee Assistance Program
Added just now
Manager, Database Marketing
Seminole Hard Rock Support Services
United States
Under the direction of the Director of Database Marketing, the Database Manager is responsible for the development, implementation and analyses of all database marketing campaigns.
Added just now
Supervisor, Restaurant
Hard Rock Casino Cincinnati LLC
United States
Develop, implement and evaluate training and performance management program.
Added just now
Technical Program Manager - AI for Gaming
NVIDIA USA
CA
We are now looking for a Technical Program Manager to join the AI for Gaming team to own and lead the integration of NVIDIA's technology into the most popular games and 3D engines. You will…
Added just now
Plant Manager
Radius Recycling
Lithonia, GA
…Continuous Improvement for the facilities, administration, and management of Production and Maintenance Superintendents and Supervisors. The Plant Superintendent reports directly to the…
Added 1 min ago
SS
Regional Account Manager
Securitas Security Services
Menlo Park, CA
- $100,000 to $105,000 USD / year
…guarding, advanced technology solutions, and comprehensive risk management to clients across a wide range of industries. Our mission is simple yet powerful: to help make your world a safer…
Added 1 min ago
Portfolio Manager - Commercial Real Estate Credit Delivery
Truist Bank
Atlanta, GA · Charlotte, NC
…activities, and client support. Collaborates with Relationship Manager to identify credit worthy projects within targeted markets and assists in the prioritization of relationship calling…
Added 1 min ago
JM
Operations Leader- Insulation Systems
Johns Manville
United States
- $203,000 to $279,100 USD / year
…manufacturing environment and 5 years’ experience of plant manager…
Added 1 min ago
BG
Deburrer
Bosch Group
Lincolnshire, IL
- $18 to $20 USD / hour
The following reflects management’s definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign or reassign duties and…
Added 1 min ago
BG
Deburrer
Bosch Group
Lincolnshire, IL
- $18 to $20 USD / hour
The following reflects management’s definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign or reassign duties and…
Added 1 min ago
CE
Preschool Program Manager
Cadence Education
Marlborough, MA
- $50,000 to $60,000 USD / year
We are on the hunt for a dynamic Preschool Program Manager to join our crew of childcare superstars! If you’re passionate about kids, have a knack for leadership, and bring experience in…
Added 1 min ago
Direct Support Professional (DSP)
The Groden Center
Dighton, MA
…Specialists work with a supportive team that includes the Residential Manager, Residential Assistant Manager, other DSPs and more to support up to six male residents in the…
Added 2 mins ago
Family Care-Service Coordinator
Elevance Health
Waukesha, WI · Arcadia, WI · Black River Falls, WI · Darlington, WI · Dodgeville, WI · Durand, WI · Elkhorn, WI · Kenosha, WI · La Crosse, WI · Milwaukee, WI · Mondovi, WI · Monroe, WI · Neillsville, WI · Prairie Du Chien, WI · Racine, WI · Richland Center, WI · Sheboygan, WI · Sparta, WI · West Bend, WI
Responsible for performing face to face program assessments (using various tools with pre-defined questions) for identification, applying motivational interviewing techniques for…

Flow

Executive Assistant / Office Manager

NY, United States

$90,000 to $105,000 USD / year

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Job details

Pay: $90,000 to $105,000 USD / year
Posting language: English
Posted: Nov 6, 2026

Original job description

About the Company

At Flow, we’re reimagining what it means to live, work, and connect. More than just a real estate company, Flow is a brand, a technology platform, and an operations ecosystem spanning condominiums, hotels, multifamily residences, and office spaces. We’re building a new kind of living experience: one that’s flexible, connected, and designed to create genuine community and real value for the people who call Flow home.

Our mission is oneness: prioritizing our residents and their experiences, and fostering connection with ourselves, their neighbors, and the natural world. By putting people at the center of everything we do, we’re creating vibrant, human-centered communities where life, work, creativity, and play all come together in one place.

About the Role:

This is a hybrid Executive Assistant and Office Manager role. You will be the operational backbone of the New York office and the day-to-day right-hand to senior leaders. On the EA side, we want someone who is hands-on, who takes real ownership of People, Finance, and Legal work and projects alongside us, and who acts as a thought partner: someone who spots what needs to happen, pushes back when something looks off, and helps us decide what to do next.

The office side is just as important. You make sure the space runs seamlessly, every person who walks in feels taken care of, and nothing falls through the cracks. You are the first and last line of defense for the physical space, the employee experience, and day-to-day operations.

You will report to and partner closely with the People team. This is an on-site, full-time role.

Responsibilities

Executive Support & Thought Partnership

Provide full executive assistant support to senior leaders including calendar and inbox management, travel, scheduling, and meeting preparation
Act as a thought partner, not just an executor: anticipate needs, flag risks and conflicts early, offer a point of view, and help leaders prioritize
Take on real work across People, Finance, and Legal, including special projects, analysis, document preparation, and tracking deliverables through to completion
Handle highly confidential information with discretion and sound judgment

Office & Space Management

Own the physical state of the office at all times: common areas, conference rooms, soft seating, and executive offices should always be clean, properly staged, and guest-ready
Coordinate all repairs and maintenance (e.g., damaged wallpaper, broken accessories, millwork, furniture) end-to-end: identify, source, schedule, and follow through to completion
Manage all vendor relationships, including cleaning services, office supplies, plants, and repairs; you own the relationship and the quality of their output
Manage mail, packages, and deliveries
Track office expenses, including lunch support, cleaning, supplies, and other recurring costs
Manage the visitor and guest experience
Maintain and update the office seating chart, tracking team presence, how often people come in, and whether employees are sitting with their teams

New Hire Experience & HR Support

Own the full new hire arrival experience: desk setup, welcome materials, equipment coordination, and first day communications
Be the go-to resource for new hires beyond day one, helping them acclimate, understand the office, and know how to get what they need
Partner with HR and IT on onboarding logistics, including I-9 verification, compliance training coordination, and new hire orientation planning
Serve as a key point of contact for employees and managers on day-to-day office questions

Events & Culture

Own all office events end-to-end: happy hours, team events, giveback events, and internal gatherings
Handle all event logistics, including vendor coordination, scheduling, day-of execution, and invoice/billing management
Champion office culture and create touchpoints that make your location a place people are excited to work from and collaborate in every day

Ideal Background

5+ years of experience as an executive assistant, in office management, or in workplace experience, ideally supporting multiple senior leaders and running a physical office on-site full-time
A track record of going beyond scheduling: owning projects, working with confidential People, Finance, or Legal matters, and being treated as a partner by the executives you support
Strong judgment and discretion, with the confidence to share a point of view and push back constructively
Hands-on ownership of facilities, maintenance, and vendor relationships, with a high bar for keeping spaces polished and guest-ready
Experience partnering with HR and IT on onboarding, and planning office events and culture initiatives end-to-end
Comfortable tracking budgets and supporting cross-functional teams on ad hoc projects
Proactive and service-minded, with the instinct to anticipate needs before they become problems
Excellent written and verbal communication skills, with the ability to build strong relationships with employees, leadership, and vendors alike

Benefits

We take care of our people so they can do their best work.

Health and Wellness Comprehensive medical, dental, vision, disability, and life insurance and parental leave benefits. On-staff doctor, free therapy through SpringHealth, acupuncture, an Employee Assistance Program, and other wellness offerings.
Time Off PTO and paid holidays.
Financial 401(k) retirement plan, healthcare and dependent care FSAs, HSA-compatible plan options with annual employer HSA funding and pre-tax commuter benefits.
Life at Flow Weekly catered lunches, wellness classes and employee discounts on Flow hotel stays, grocer products, and merch.

Flow is proud to be an equal opportunity workplace and hires regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity and/or expression, pregnancy, Veteran status any other characteristic protected by federal, state or local law. In addition, we provide reasonable accommodation for qualified individuals with disabilities.

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