Jobs in the United States

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Executive Assistant to the CPEVC
University of California, Santa Cruz
CA
- $91,000 to $114,000 USD / year
…has access to information that contributes significantly to management positions on collective…
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Dining Shift Manager
University of California, Santa Cruz
CA
…environment for our guests and team; building an innovative dining program providing high quality service and food while embracing social, nutritional and financial…
Added just now
SL
Office Coordinator
SERENITY LANE
Albany, OR
- From $24 USD / hour
Support Program Manager and staff with scheduling of patient appointments and counseling services
Added 1 min ago
Audit Manager, Model Risk
CIBC Bank USA
NY · Chicago, IL
Continuous learning - Proactively pursue training, exposure, and development opportunities to deepen your expertise in model risk management, audit methodology, industry practices, and…
Added 1 min ago
Commodity Buyer I
Sumitomo Electric Wiring Systems, Inc.
El Paso, TX
…Business Unit, an additional Buyer is required to enhance supplier management, cost optimization, and supply chain resilience. This role will ensure adequate resource allocation to support…
Added 1 min ago
Assistant Director of Transport
HHS Environmental Services, LLC (USA)
United States
Lead and manage team member recruiting, training, development, and assignments
Added 1 min ago
Director of Housekeeping
HHS Exceptional Hospitality, LLC (USA)
Davenport, FL
Vacation Capital Management Group Inc dba Villatel - HOSP
Added 1 min ago
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Executive Administrative Assistant
Huyett
Minneapolis, KS
- $50,500 to $65,000 USD / year
Executive Communications Monitor inbound emails, requests, and inquiries on behalf of senior management as assigned. Apply sound judgment and effective consultation to determine the nature…
Added 1 min ago
Kitchen Team Member/Cook
Buffalo Wild Wings
Lincoln, NE
You know what it takes to fuel moments worth sharing and have exceptional time management, attention to detail, and guest service skills.
Added 1 min ago
S
Space Analyst
Stanford
Redwood City, CA
- $125,000 to $148,000 USD / year
As a member of the Cost and Management Analysis (CMA) team within the Office of Research Administration, the Space Analyst is responsible for developing the space base, building…
Added 2 mins ago
Senior Talent Acquisition Business Partner
Revolution Medicines
Remote, United States
Excellent project management skills with the ability to manage multiple searches simultaneously while maintaining attention to detail.
Added 2 mins ago
Senior Manager, Customer Engagement Social Strategy and Operations
Revolution Medicines
Remote, United States
Added 2 mins ago
Senior Director, Global Commercial Development
Revolution Medicines
Remote, United States
Added 2 mins ago
Associate Director, Omnichannel Content Strategy & Operations
Revolution Medicines
Remote, United States
Serve as business owner for the commercial Digital Asset Management (DAM) platform, partnering with IS/IT to define platform roadmap, business requirements, user access models, onboarding,…
Added 2 mins ago
VG
Commercial Manager
Vantage Group
UNAVAILABLE
- $105,000 to $115,000 USD / year
Vantage Group is a global leader in airport and transportation investment, development, management, and advisor services. Since 1994, Vantage's corporate and network-wide team has managed…
Added 2 mins ago
Sr Director Analyst – SAP Security Strategy (Remote - U.S.)
Gartner
Remote, United States
How to create a risk assessment program to evaluate ERPs vendors?
Added 2 mins ago
Manager, Data Science
Natera
San Carlos, CA
Direct, mentor, and develop a team of data scientists, including hiring, performance management, and career development
Added 2 mins ago
UP
Director of Operations
Urban Peak Denver
Denver, CO
- $102,499 USD / year
Master’s degree in nonprofit management, business, social work or a related field (including liberal arts, social sciences and humanities) and 5 years of experience; bachelor’s degree in…
Added 2 mins ago
CC
Complex Claims Specialist - Cyber, Technology, Media, Fidelity & Miscellaneous Professional Liability
Continental Casualty Company
NY · Warren, NJ · Boston, MA · Lake Mary, FL · Glastonbury, CT · Walnut Creek, CA · Melville, NY · Chicago, IL · Wyomissing, PA · Downers Grove, IL · Westerville, OH · Plano, TX
- $54,000 to $103,000 USD / year
Candidates who have successfully completed the CNA Claim Training Program may be considered after two years of claim-handling experience.
Added 3 mins ago
External Communications Consultant
Conduent Business Services, LLC
Phoenix, AZ · Florham Park, NJ · Atlanta, GA
…lead the day-to-day execution of Conduent’s public relations program, developing compelling storylines, building relationships with journalists, generating earned-media opportunities and…
Added 4 mins ago
CP
Iterim - Supervisor - Transportation - 20279421
Clover Park School District
Lakewood, WA
- $90.09 to $110.65 USD / hour
…reports. Work collaboratively with the Supervisor of Safety and Training to provide direction and maintenance to transportation employees and student management…
Added 4 mins ago
MS
Paraeducator - 1:1 (Specialized Instruction) Temporary Position @ MBE #1813
Monroe School District
Snohomish, WA
- $29.41 to $34.33 USD / hour
Completed an apprenticeship as a paraeducator, in a program registered with the Washington State Apprenticeship and Training Council, OR
Added 4 mins ago
Maintenance Technician - Suncrest Vista Canyon Trl
Dominium Management Services
Goodyear, AZ
We offer a competitive salary, an incentive bonus program, training and development programs, career growth and community volunteer and outreach programs. We also provide a comprehensive…
Added 4 mins ago
UD
Part-Time Self-Defense Combatives and Firearms Instructor
United Defense Tactical - Atlanta
Atlanta, GA
- Part-time
Collaborate with program directors to continuously improve training effectiveness
Added 4 mins ago
Onsite Solutions Specialist
Manpower
Shippensburg, PA
Hands-on responsibility for MSC ControlPoint Solutions, helping drive value through effective inventory and program management.

Flow

Executive Assistant / Office Manager

NY, United States

$90,000 to $105,000 USD / year

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Job details

Pay: $90,000 to $105,000 USD / year
Posting language: English
Posted: Nov 6, 2026

Original job description

About the Company

At Flow, we’re reimagining what it means to live, work, and connect. More than just a real estate company, Flow is a brand, a technology platform, and an operations ecosystem spanning condominiums, hotels, multifamily residences, and office spaces. We’re building a new kind of living experience: one that’s flexible, connected, and designed to create genuine community and real value for the people who call Flow home.

Our mission is oneness: prioritizing our residents and their experiences, and fostering connection with ourselves, their neighbors, and the natural world. By putting people at the center of everything we do, we’re creating vibrant, human-centered communities where life, work, creativity, and play all come together in one place.

About the Role:

This is a hybrid Executive Assistant and Office Manager role. You will be the operational backbone of the New York office and the day-to-day right-hand to senior leaders. On the EA side, we want someone who is hands-on, who takes real ownership of People, Finance, and Legal work and projects alongside us, and who acts as a thought partner: someone who spots what needs to happen, pushes back when something looks off, and helps us decide what to do next.

The office side is just as important. You make sure the space runs seamlessly, every person who walks in feels taken care of, and nothing falls through the cracks. You are the first and last line of defense for the physical space, the employee experience, and day-to-day operations.

You will report to and partner closely with the People team. This is an on-site, full-time role.

Responsibilities

Executive Support & Thought Partnership

Provide full executive assistant support to senior leaders including calendar and inbox management, travel, scheduling, and meeting preparation
Act as a thought partner, not just an executor: anticipate needs, flag risks and conflicts early, offer a point of view, and help leaders prioritize
Take on real work across People, Finance, and Legal, including special projects, analysis, document preparation, and tracking deliverables through to completion
Handle highly confidential information with discretion and sound judgment

Office & Space Management

Own the physical state of the office at all times: common areas, conference rooms, soft seating, and executive offices should always be clean, properly staged, and guest-ready
Coordinate all repairs and maintenance (e.g., damaged wallpaper, broken accessories, millwork, furniture) end-to-end: identify, source, schedule, and follow through to completion
Manage all vendor relationships, including cleaning services, office supplies, plants, and repairs; you own the relationship and the quality of their output
Manage mail, packages, and deliveries
Track office expenses, including lunch support, cleaning, supplies, and other recurring costs
Manage the visitor and guest experience
Maintain and update the office seating chart, tracking team presence, how often people come in, and whether employees are sitting with their teams

New Hire Experience & HR Support

Own the full new hire arrival experience: desk setup, welcome materials, equipment coordination, and first day communications
Be the go-to resource for new hires beyond day one, helping them acclimate, understand the office, and know how to get what they need
Partner with HR and IT on onboarding logistics, including I-9 verification, compliance training coordination, and new hire orientation planning
Serve as a key point of contact for employees and managers on day-to-day office questions

Events & Culture

Own all office events end-to-end: happy hours, team events, giveback events, and internal gatherings
Handle all event logistics, including vendor coordination, scheduling, day-of execution, and invoice/billing management
Champion office culture and create touchpoints that make your location a place people are excited to work from and collaborate in every day

Ideal Background

5+ years of experience as an executive assistant, in office management, or in workplace experience, ideally supporting multiple senior leaders and running a physical office on-site full-time
A track record of going beyond scheduling: owning projects, working with confidential People, Finance, or Legal matters, and being treated as a partner by the executives you support
Strong judgment and discretion, with the confidence to share a point of view and push back constructively
Hands-on ownership of facilities, maintenance, and vendor relationships, with a high bar for keeping spaces polished and guest-ready
Experience partnering with HR and IT on onboarding, and planning office events and culture initiatives end-to-end
Comfortable tracking budgets and supporting cross-functional teams on ad hoc projects
Proactive and service-minded, with the instinct to anticipate needs before they become problems
Excellent written and verbal communication skills, with the ability to build strong relationships with employees, leadership, and vendors alike

Benefits

We take care of our people so they can do their best work.

Health and Wellness Comprehensive medical, dental, vision, disability, and life insurance and parental leave benefits. On-staff doctor, free therapy through SpringHealth, acupuncture, an Employee Assistance Program, and other wellness offerings.
Time Off PTO and paid holidays.
Financial 401(k) retirement plan, healthcare and dependent care FSAs, HSA-compatible plan options with annual employer HSA funding and pre-tax commuter benefits.
Life at Flow Weekly catered lunches, wellness classes and employee discounts on Flow hotel stays, grocer products, and merch.

Flow is proud to be an equal opportunity workplace and hires regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity and/or expression, pregnancy, Veteran status any other characteristic protected by federal, state or local law. In addition, we provide reasonable accommodation for qualified individuals with disabilities.

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