Jobs in the United States

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Added 3 mins ago
Assistant Manager I
Family Dollar
Miami, FL
We’re seeking an Assistant Store Manager to join our team to help with store operations, customer service and team development. Duties include, but are not limited to, the following:
Added 3 mins ago
Assistant Manager II
Family Dollar
Dewitt, IA
We’re seeking an Assistant Store Manager to join our team to help with store operations, customer service and team development. Duties include, but are not limited to, the following:
Added 6 mins ago
N
Head Maker / Studio Manager (Boston)
NORY
Boston, MA
- $20 to $25 USD / hour
We are seeking a motivated and detail-oriented Head Maker / Studio Assistant to join our team. As our head maker, you will manage the fabrication of summer STEM kits and projects, as well…
Added 7 mins ago
RC
Assistant Restaurant Leader
Raising Cane's
Philadelphia, PA
- From $57,500 USD / year
The Assistant Restaurant Leader is responsible for supporting the Restaurant Leader in day-to-day operations of the restaurant and upholding Raising Cane’s standards and culture in all…
Added 8 mins ago
Assistant Manager - Olympus Corsair
Olympus Property
San Diego, CA
The Assistant Manager is instrumental in supporting residents and managing business operations, maintaining accurate financial records, and fostering a collaborative and supportive work…
Added 8 mins ago
CC
Administrative Assistant Puppy Program
CANINE COMPANIONS FOR INDEPENDENCE, INC.
Medford, NY
- $21 to $24 USD / hour
The Administrative Assistant Puppy Program provides clerical, administrative and organizational support to the puppy program with a high degree of accuracy, responsiveness and discretion.
Added 10 mins ago
GP
Hourly Manager
GOTTS PARTNERS LP
St Helena, CA
- $24.65 to $33.35 USD / hour
Job Summary: The Hourly Manager is responsible for assisting the General and Assistant Managers in creating an exceptional guest experience. This position helps build a highly motivated,…
Added 11 mins ago
L
Assistant Manager: Grown Brilliance (Fine Jewelry)
Leap
Boston, MA
- $26 to $32 USD / hour
We are seeking a client-focused Assistant Manager to join our fine jewelry boutique, powered by the Leap Platform. This role is ideal for an emerging retail leader with a passion for…
Added 11 mins ago
HA
Property Manager
Housing And Community Services Inc
San Antonio, TX
- $55,000 to $59,000 USD / year
The Property Manager is accountable for all day-to-day operations conducted at the site level. Duties include, but are not limited to occupancy, leasing, marketing, rent collections,…
Added 13 mins ago
PN
Manager of Education and Experiential Learning
Pacific Northwest University of Health Sciences
Yakima, WA
- $58,400 to $93,000 USD / year
As a people leader, the Manager sets clear expectations, coaches and develops staff through timely feedback, and builds a collaborative team grounded in trust, accountability, and…
Added 15 mins ago
WF
Customer Service & E-Commerce Associate Team Leader (Customer Service, In-Store Shopper Assistant Department Manager)
Whole Foods Market
Berkeley, CA
- $22.55 to $36.08 USD / hour
…orders, excellent pickup experience, team productivity, and program execution. You will monitor key performance indicator metrics and visual cues in-store to assess the Team’s performance…
Added 15 mins ago
Student Nurse Intern-Emergency-ED
Kaweah Delta Health Care District
Visalia, CA
Employee must submit updated transcript to HR each term and notify Manager and HR of any changes in nursing program enrollment.
Added 16 mins ago
SV
Head Start Early Childhood Program Specialist 1, Teaching Assistant
Skagit Valley College
Mount Vernon, WA
- $3,160.65 to $4,085 USD / month
Head Start is a federal program that has served vulnerable children and families for more than half a century and is committed to providing inclusive, nurturing environments where children…
Added 16 mins ago
UP
Director of Operations
Urban Peak Denver
Denver, CO
- $102,499 USD / year
Provide organizational oversight of safety through the Assistant Director’s role as Safety Officer.
Added 19 mins ago
Da Vinci Specialist
Intuitive
Remote, United States
…specifically the Clinical Sales Representative and Clinical Sales Manager, to ensure safe and effective product adoption and quality control while driving positive patient…
Added 19 mins ago
Da Vinci Specialist
Intuitive
Remote, United States
…specifically the Clinical Sales Representative and Clinical Sales Manager, to ensure safe and effective product adoption and quality control while driving positive patient…
Added 19 mins ago
Da Vinci Specialist
Intuitive
Remote, United States
…specifically the Clinical Sales Representative and Clinical Sales Manager, to ensure safe and effective product adoption and quality control while driving positive patient…
Added 19 mins ago
Da Vinci Specialist
Intuitive
Remote, United States
…specifically the Clinical Sales Representative and Clinical Sales Manager, to ensure safe and effective product adoption and quality control while driving positive patient…
Added 19 mins ago
Da Vinci Specialist
Intuitive
Remote, United States
…specifically the Clinical Sales Representative and Clinical Sales Manager, to ensure safe and effective product adoption and quality control while driving positive patient…
Added 19 mins ago
Da Vinci Specialist
Intuitive
Remote, United States
…specifically the Clinical Sales Representative and Clinical Sales Manager, to ensure safe and effective product adoption while driving positive patient…
Added 19 mins ago
Assistant Office Manager
Wilson Bank & Trust
Nashville, TN
The Assistant Office Manager works closely with the Office Manager on overall operations and management of the bank office. This position develops team members to deliver an exceptional…
Added 20 mins ago
Direct Support Professional (DSP)
The Groden Center
Dighton, MA
…Specialists work with a supportive team that includes the Residential Manager, Residential Assistant Manager, other DSPs and more to support up to six male residents in the…
Added 21 mins ago
C
Coyote Radio, Music - Student Assistant
CSUSB
CA
- $16.9 USD / hour
The student assistant helps to find new IE/SoCal region bands and artists to play on Coyote Radio. This student assistant is under direct supervision of the Coyote Radio & Advertising…
Added 21 mins ago
Retail Keyholder, Maje, The Grove - Los Angeles, CA
SMCP NORTH AMERICA (US, CANADA)
Loa Angeles, CA · Los Angeles, CA
Lead and supervise the team in the absence of the Store Manager/Assistant Manager.
Added 21 mins ago
Assistant Operations Manager
Metropolitan Stevedore Company
Galveston, TX · Houston, TX
The Assistant Operations Manager reports to the Operations Manager and shares responsibility for leading all personnel and operations assigned to the Houston and Galveston terminals. The…

Flow

Executive Assistant / Office Manager

NY, United States

$90,000 to $105,000 USD / year

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Job details

Pay: $90,000 to $105,000 USD / year
Posting language: English
Posted: Nov 6, 2026

Original job description

About the Company

At Flow, we’re reimagining what it means to live, work, and connect. More than just a real estate company, Flow is a brand, a technology platform, and an operations ecosystem spanning condominiums, hotels, multifamily residences, and office spaces. We’re building a new kind of living experience: one that’s flexible, connected, and designed to create genuine community and real value for the people who call Flow home.

Our mission is oneness: prioritizing our residents and their experiences, and fostering connection with ourselves, their neighbors, and the natural world. By putting people at the center of everything we do, we’re creating vibrant, human-centered communities where life, work, creativity, and play all come together in one place.

About the Role:

This is a hybrid Executive Assistant and Office Manager role. You will be the operational backbone of the New York office and the day-to-day right-hand to senior leaders. On the EA side, we want someone who is hands-on, who takes real ownership of People, Finance, and Legal work and projects alongside us, and who acts as a thought partner: someone who spots what needs to happen, pushes back when something looks off, and helps us decide what to do next.

The office side is just as important. You make sure the space runs seamlessly, every person who walks in feels taken care of, and nothing falls through the cracks. You are the first and last line of defense for the physical space, the employee experience, and day-to-day operations.

You will report to and partner closely with the People team. This is an on-site, full-time role.

Responsibilities

Executive Support & Thought Partnership

Provide full executive assistant support to senior leaders including calendar and inbox management, travel, scheduling, and meeting preparation
Act as a thought partner, not just an executor: anticipate needs, flag risks and conflicts early, offer a point of view, and help leaders prioritize
Take on real work across People, Finance, and Legal, including special projects, analysis, document preparation, and tracking deliverables through to completion
Handle highly confidential information with discretion and sound judgment

Office & Space Management

Own the physical state of the office at all times: common areas, conference rooms, soft seating, and executive offices should always be clean, properly staged, and guest-ready
Coordinate all repairs and maintenance (e.g., damaged wallpaper, broken accessories, millwork, furniture) end-to-end: identify, source, schedule, and follow through to completion
Manage all vendor relationships, including cleaning services, office supplies, plants, and repairs; you own the relationship and the quality of their output
Manage mail, packages, and deliveries
Track office expenses, including lunch support, cleaning, supplies, and other recurring costs
Manage the visitor and guest experience
Maintain and update the office seating chart, tracking team presence, how often people come in, and whether employees are sitting with their teams

New Hire Experience & HR Support

Own the full new hire arrival experience: desk setup, welcome materials, equipment coordination, and first day communications
Be the go-to resource for new hires beyond day one, helping them acclimate, understand the office, and know how to get what they need
Partner with HR and IT on onboarding logistics, including I-9 verification, compliance training coordination, and new hire orientation planning
Serve as a key point of contact for employees and managers on day-to-day office questions

Events & Culture

Own all office events end-to-end: happy hours, team events, giveback events, and internal gatherings
Handle all event logistics, including vendor coordination, scheduling, day-of execution, and invoice/billing management
Champion office culture and create touchpoints that make your location a place people are excited to work from and collaborate in every day

Ideal Background

5+ years of experience as an executive assistant, in office management, or in workplace experience, ideally supporting multiple senior leaders and running a physical office on-site full-time
A track record of going beyond scheduling: owning projects, working with confidential People, Finance, or Legal matters, and being treated as a partner by the executives you support
Strong judgment and discretion, with the confidence to share a point of view and push back constructively
Hands-on ownership of facilities, maintenance, and vendor relationships, with a high bar for keeping spaces polished and guest-ready
Experience partnering with HR and IT on onboarding, and planning office events and culture initiatives end-to-end
Comfortable tracking budgets and supporting cross-functional teams on ad hoc projects
Proactive and service-minded, with the instinct to anticipate needs before they become problems
Excellent written and verbal communication skills, with the ability to build strong relationships with employees, leadership, and vendors alike

Benefits

We take care of our people so they can do their best work.

Health and Wellness Comprehensive medical, dental, vision, disability, and life insurance and parental leave benefits. On-staff doctor, free therapy through SpringHealth, acupuncture, an Employee Assistance Program, and other wellness offerings.
Time Off PTO and paid holidays.
Financial 401(k) retirement plan, healthcare and dependent care FSAs, HSA-compatible plan options with annual employer HSA funding and pre-tax commuter benefits.
Life at Flow Weekly catered lunches, wellness classes and employee discounts on Flow hotel stays, grocer products, and merch.

Flow is proud to be an equal opportunity workplace and hires regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity and/or expression, pregnancy, Veteran status any other characteristic protected by federal, state or local law. In addition, we provide reasonable accommodation for qualified individuals with disabilities.

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