Jobs in the United States

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Added 7 mins ago
HA
Property Manager
Housing And Community Services Inc
San Antonio, TX
- $55,000 to $59,000 USD / year
Comprehensive knowledge of Affordable Housing program regulations (HUD, LIHTC, HOME etc.)
Added 9 mins ago
UO
Executive Assistant to the CPEVC
University of California, Santa Cruz
CA
- $91,000 to $114,000 USD / year
The executive assistant is a member of the Campus Provost/Executive Vice Chancellor's (CP/EVC) direct support team. The CP/EVC's direct support staff work in tandem to provide seamless…
Added 11 mins ago
Commercial Lending Assistant
LIBERTY FEDERAL CREDIT UNION
Evansville, IN
Liberty FCU, a full-service credit union, is seeking a Commercial Lending Assistant. This position is located at 4401 Theater Drive, Evansville, IN. The ideal candidate for this position…
Added 11 mins ago
SV
Head Start Early Childhood Program Specialist 1, Teaching Assistant
Skagit Valley College
Mount Vernon, WA
- $3,160.65 to $4,085 USD / month
Head Start is a federal program that has served vulnerable children and families for more than half a century and is committed to providing inclusive, nurturing environments where children…
Added 13 mins ago
CP
Iterim - Supervisor - Transportation - 20279421
Clover Park School District
Lakewood, WA
- $90.09 to $110.65 USD / hour
Assistant to the Director of Transportation; assume full responsibility for all functions of the transportation department in the Director’s absence.
Added 14 mins ago
Da Vinci Specialist
Intuitive
Remote, United States
The DaVinci Specialist is a dedicated program execution & clinical education partner for hospitals running a da Vinci robotic surgery program. Based on its expertise, this role focuses on…
Added 14 mins ago
Da Vinci Specialist
Intuitive
Remote, United States
The DaVinci Specialist is a dedicated program execution & clinical education partner for hospitals running a da Vinci robotic surgery program. Based on its expertise, this role focuses on…
Added 14 mins ago
Da Vinci Specialist
Intuitive
Remote, United States
The DaVinci Specialist is a dedicated program execution & clinical education partner for hospitals running a da Vinci robotic surgery program. Based on its expertise, this role focuses on…
Added 14 mins ago
Da Vinci Specialist
Intuitive
Remote, United States
The DaVinci Specialist is a dedicated program execution & clinical education partner for hospitals running a da Vinci robotic surgery program. Based on its expertise, this role focuses on…
Added 14 mins ago
Da Vinci Specialist
Intuitive
Remote, United States
The DaVinci Specialist is a dedicated program execution & clinical education partner for hospitals running a da Vinci robotic surgery program. Based on its expertise, this role focuses on…
Added 14 mins ago
Da Vinci Specialist
Intuitive
Remote, United States
The DaVinci Specialist is a dedicated program support & clinical education partner for hospitals running a da Vinci robotic surgery program. This role focuses on staff in-servicing,…
Added 14 mins ago
Assistant Office Manager
Wilson Bank & Trust
Nashville, TN
Adhere to compliance with all federal bank regulations and laws, including those for consumer protection and the Bank Secrecy Act/Anti-Money Laundering Program
Added 14 mins ago
Orthopedic Medical Assistant-LH Orthopedics Bowie
Luminis Health
Odenton, MD · Annapolis, MD · Bowie, MD · Lanham, MD · Pasadena, MD
The Orthopedic Medical Assistant works in an ambulatory setting providing assistance to Physicians/Physician Assistants and their patients. The Orthopedic Medical Assistant will perform a…
Added 15 mins ago
US
Programs and Operations Coordinator - 142052
UC San Diego/UC San Diego Health
San Diego, CA
- $31.55 to $36.26 USD / hour
Incumbent serves as liaison with Facilities Management, IT, Oracle, ACT, CMS, EVC Business Office and VC OT Office to ensure the infrastructure needs of APIMEDA Programs and Services are…
Added 16 mins ago
Direct Support Professional (DSP)
The Groden Center
Dighton, MA
…supportive team that includes the Residential Manager, Residential Assistant Manager, other DSPs and more to support up to six male residents in the…
Added 16 mins ago
C
Coyote Radio, Music - Student Assistant
CSUSB
CA
- $16.9 USD / hour
The student assistant helps to find new IE/SoCal region bands and artists to play on Coyote Radio. This student assistant is under direct supervision of the Coyote Radio & Advertising…
Added 16 mins ago
C
College of Education - Dean's Office, Federal Work Study Student Assistant
CSUSB
CA
- $16.9 USD / hour
NOTE: Program funding is limited, applying through the FWS Waiting List does not guarantee a FWS award.
Added 17 mins ago
Assistant Operations Manager
Metropolitan Stevedore Company
Galveston, TX · Houston, TX
The Assistant Operations Manager reports to the Operations Manager and shares responsibility for leading all personnel and operations assigned to the Houston and Galveston terminals. The…
Added 20 mins ago
MEDICAL ASSISTANT
Nevada Health Centers I
Elko, NV
Certification of completion of a Medical Assistant program or equivalent experience
Added 22 mins ago
HR Coordinator (Temp-to-Hire)
AArete
Chicago, IL
Provide coordination and administrative support for AArete's internship program, including onboarding, orientations, events, and employee communications.
Added 24 mins ago
F
Executive Assistant / Office Manager
Flow
NY
- $90,000 to $105,000 USD / year
This is a hybrid Executive Assistant and Office Manager role. You will be the operational backbone of the New York office and the day-to-day right-hand to senior leaders. On the EA side, we…
Added 25 mins ago
UU
Retail Logistics Operations Analyst
UNIQLO USA LLC
UNIQLO SSC, NY
- $98,000 to $111,000 USD / year
Added 28 mins ago
FH
Animal Technician II
Fred Hutchinson Cancer Center
Seattle, WA
- $23.91 to $34.05 USD / hour
Assistant Laboratory Animal Technician (ALAT) Certification.
Added 28 mins ago
Assistant Operations Manager
Metro Cruise Services, LLC
Galveston, TX · Houston, TX
The Assistant Operations Manager reports to the Operations Manager and shares responsibility for leading all personnel and operations assigned to the Houston and Galveston terminals. The…
Added 28 mins ago
FE
Supervisory Logistics Management Specialist (Logistics Section Chief Type 2)
Federal Emergency Management Agency
Kansas City, MO
- $51.84 to $79.63 USD / hour
Summary This position is being announced under FEMA's Incident Management Assistant Team (IMAT) Program. This is a 2-year temporary appointment in the Excepted service. This position is…

Flow

Executive Assistant / Office Manager

NY, United States

$90,000 to $105,000 USD / year

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Job details

Pay: $90,000 to $105,000 USD / year
Posting language: English
Posted: Nov 6, 2026

Original job description

About the Company

At Flow, we’re reimagining what it means to live, work, and connect. More than just a real estate company, Flow is a brand, a technology platform, and an operations ecosystem spanning condominiums, hotels, multifamily residences, and office spaces. We’re building a new kind of living experience: one that’s flexible, connected, and designed to create genuine community and real value for the people who call Flow home.

Our mission is oneness: prioritizing our residents and their experiences, and fostering connection with ourselves, their neighbors, and the natural world. By putting people at the center of everything we do, we’re creating vibrant, human-centered communities where life, work, creativity, and play all come together in one place.

About the Role:

This is a hybrid Executive Assistant and Office Manager role. You will be the operational backbone of the New York office and the day-to-day right-hand to senior leaders. On the EA side, we want someone who is hands-on, who takes real ownership of People, Finance, and Legal work and projects alongside us, and who acts as a thought partner: someone who spots what needs to happen, pushes back when something looks off, and helps us decide what to do next.

The office side is just as important. You make sure the space runs seamlessly, every person who walks in feels taken care of, and nothing falls through the cracks. You are the first and last line of defense for the physical space, the employee experience, and day-to-day operations.

You will report to and partner closely with the People team. This is an on-site, full-time role.

Responsibilities

Executive Support & Thought Partnership

Provide full executive assistant support to senior leaders including calendar and inbox management, travel, scheduling, and meeting preparation
Act as a thought partner, not just an executor: anticipate needs, flag risks and conflicts early, offer a point of view, and help leaders prioritize
Take on real work across People, Finance, and Legal, including special projects, analysis, document preparation, and tracking deliverables through to completion
Handle highly confidential information with discretion and sound judgment

Office & Space Management

Own the physical state of the office at all times: common areas, conference rooms, soft seating, and executive offices should always be clean, properly staged, and guest-ready
Coordinate all repairs and maintenance (e.g., damaged wallpaper, broken accessories, millwork, furniture) end-to-end: identify, source, schedule, and follow through to completion
Manage all vendor relationships, including cleaning services, office supplies, plants, and repairs; you own the relationship and the quality of their output
Manage mail, packages, and deliveries
Track office expenses, including lunch support, cleaning, supplies, and other recurring costs
Manage the visitor and guest experience
Maintain and update the office seating chart, tracking team presence, how often people come in, and whether employees are sitting with their teams

New Hire Experience & HR Support

Own the full new hire arrival experience: desk setup, welcome materials, equipment coordination, and first day communications
Be the go-to resource for new hires beyond day one, helping them acclimate, understand the office, and know how to get what they need
Partner with HR and IT on onboarding logistics, including I-9 verification, compliance training coordination, and new hire orientation planning
Serve as a key point of contact for employees and managers on day-to-day office questions

Events & Culture

Own all office events end-to-end: happy hours, team events, giveback events, and internal gatherings
Handle all event logistics, including vendor coordination, scheduling, day-of execution, and invoice/billing management
Champion office culture and create touchpoints that make your location a place people are excited to work from and collaborate in every day

Ideal Background

5+ years of experience as an executive assistant, in office management, or in workplace experience, ideally supporting multiple senior leaders and running a physical office on-site full-time
A track record of going beyond scheduling: owning projects, working with confidential People, Finance, or Legal matters, and being treated as a partner by the executives you support
Strong judgment and discretion, with the confidence to share a point of view and push back constructively
Hands-on ownership of facilities, maintenance, and vendor relationships, with a high bar for keeping spaces polished and guest-ready
Experience partnering with HR and IT on onboarding, and planning office events and culture initiatives end-to-end
Comfortable tracking budgets and supporting cross-functional teams on ad hoc projects
Proactive and service-minded, with the instinct to anticipate needs before they become problems
Excellent written and verbal communication skills, with the ability to build strong relationships with employees, leadership, and vendors alike

Benefits

We take care of our people so they can do their best work.

Health and Wellness Comprehensive medical, dental, vision, disability, and life insurance and parental leave benefits. On-staff doctor, free therapy through SpringHealth, acupuncture, an Employee Assistance Program, and other wellness offerings.
Time Off PTO and paid holidays.
Financial 401(k) retirement plan, healthcare and dependent care FSAs, HSA-compatible plan options with annual employer HSA funding and pre-tax commuter benefits.
Life at Flow Weekly catered lunches, wellness classes and employee discounts on Flow hotel stays, grocer products, and merch.

Flow is proud to be an equal opportunity workplace and hires regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity and/or expression, pregnancy, Veteran status any other characteristic protected by federal, state or local law. In addition, we provide reasonable accommodation for qualified individuals with disabilities.

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