Inbound Operations Coordinator

Position Overview:

The Inbound Operations Coordinator supports daily warehouse operations through hands-on participation, operational coordination, and workflow support across inbound, inventory, and fulfillment activities. This role assists with maintaining inventory across primary and overflow storage locations, inbound freight processing, warehouse organization, and safe work practices within the distribution center.

Responsibilities:

• Supports warehouse inventory organization and storage utilization efforts to maintain efficient product flow, slotting, replenishment, inventory consolidation, overflow organization, and overall space optimization within the distribution center
• Organizes and maintains accurate inventory locations, including labeling, bin transfers, receiving put-away, and movement of inventory between primary and overflow storage locations
• Leads container unload operations, including directing temporary labor, assigning workflow responsibilities, monitoring productivity, and enforcing safety procedures during inbound operations
• Coordinates temporary labor assignments and workflow to support inbound receiving, quality control, inventory organization, and other warehouse activities as needed
• Leads inbound receiving activities, including product verification, documentation, staging, inventory movement, and proper storage of incoming inventory and carrier deliveries
• Supports warehouse space planning and preparation for frequent high-volume inbound freight, including container receiving, staging, product placement, inventory consolidation, and coordination of product movement to support efficient storage and fulfillment operations
• Schedules & conducts a full cycle count of inventory twice a quarter and conduct weekly inventory counts
• Researches and resolves inventory discrepancies identified during cycle counts and other inventory control activities, documenting findings as needed
• Prepares inventory adjustments and supporting reports related to cycle counts and inventory discrepancies for review by warehouse leadership and accounting
• Replenishes pick locations from overstock and overflow storage areas while following FIFO procedures and maintaining inventory accuracy
• Ensures overstock locations are organized and ready for new incoming shipments according to FIFO
• Conducts frequent spot and partial audits of physical inventory
• Maintains accurate inventory records in the ERP/WMS system, including bin locations, inventory transfers, and receiving transactions
• Coordinates support for annual physical inventory audits
• Assists with warehouse and shipping operations as needed to support daily workflow, operational coverage, and team productivity

· Participates in process improvement initiatives

• Adheres to all company, warehouse policies and procedures. Including safety and HIPA practices

Supervisory Responsibilities:

This position does not supervise other employees.

Required Skills:

· Minimum of 3 years of warehouse and/or inventory experience required · Demonstrated troubleshooting, problem analysis and problem resolution capabilities · General experience with Microsoft Office applications required

Preferred Skills:

· Forklift experience/certification preferred

Education and Credential Requirements:

· High School diploma or equivalent required

Core Competencies:

· Self-starter · Ability to work independently, and in teams, to consistently meet commitments · Comfortable working in a dynamic and fast-paced environment · Utilizes proactive approach to issues and problem solving

• High personal discipline, attention to detail and work quality

· Desire and motivation to learn new skills and expand knowledge to improve job performance and self-improvement · Strong verbal and written communication skills; ability to communicate effectively with all levels · Strives for excellence and upholds organizational standards such as cooperation and confidentiality

Role Specific Competencies:

· Strong organizational and prioritization skills in a high-volume environment · Ability to coordinate multiple tasks and shifting operational demands effectively · Demonstrates accountability and ownership of inventory accuracy and workflow completion · Ability to lead and direct workflow activities without formal supervisory authority · Strong collaboration skills with warehouse, inventory, purchasing, and operations teams · Maintains composure and professionalism during high-volume receiving and shipping periods · Ability to identify process inefficiencies and recommend practical improvements · Customer service mindset when supporting internal departments and external partners

Work Environment:

This job operates in a warehouse environment. Use of pallet jacks, hand trucks, and other standard warehouse equipment is required, along with standard office tools such as computers and phones, is required.

Physical Demands:

The physical demands included here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Must pass drug testing.

While performing the duties of this job, the employee is regularly required to walk, talk, and hear. The role requires extended use of computers & computer monitors. The role requires the ability to bend, stoop, stretch and lift as necessary to move product. Employees must be able to lift up to 60 pounds. Lifts in excess of 60 pounds will be assisted lifts.

Travel:

Up to 10%. Minimal travel may be required for training, meetings, or other business purposes.

Position Type/Expected Hours of Work:

This is a full-time, hourly non-exempt position. Some overtime is routinely expected.

AAP/EEO Statement:

First Nation Group provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law.

Other Duties & Essential Functions:

Punctuality and regular attendance are necessary to meet deadlines. With the exception of STD/LTD/FMLA & approved time off, attendance is considered essential.

Must maintain a positive work atmosphere by behaving and communicating in a manner to get along with customers, clients, co-workers, and management.

Must be able to work under supervision and respond appropriately and professionally to criticism from a supervisor.

Must follow all employee health and safety cleaning protocols as established by the work location.

Please note this job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.