Administrative Assistant - Creative Team

Administrative Assistant - Creative Team Family Church Network

Position Overview: Under direct supervision, this position is responsible for providing administrative support and assistance to the Manager Communications and Creative Team. Reports to: Manager Communications

Prerequisites:

• Ability to meet all minimum eligibility requirements to be a member of Family Church.
• Supportive of the doctrinal statements as found in the Baptist Faith & Message of 2000.
• Maintain a close and healthy walk with the Lord Jesus Christ.
• Maintain a high standard of excellence and moral character.
• Excellent administrative and organizational skills.
• Strong written and verbal communication skills.
• Demonstrated ability to multi-task and prioritize workflow.
• Proficient in MS Word and Outlook, other MS Suite applications are preferred.
• Ability to maintain a professional and positive demeanor.

General Responsibilities: (Applies to all Administrative Roles)

• Receive and make ministry contacts including phone calls, text messages, and letters.
• Maintain detailed documentation for campus, and/or ministry areas.
• Manage and effectively prioritizing personal workflow.
• Maintain a cooperative spirit by assisting others when needed or requested.
• Communicate effectively with leaders, peers, and members.
• Demonstrate stewardship of church resources including supplies, equipment, and intellectual property.
• Understand and adhere to procedural guidelines and policies.

Role-Specific Responsibilities:

• Manage assigned projects from beginning through completion, in partnership with the receiving department or campus. This role serves as the project manager for large-scale requests.
• Develop and maintain project timelines, milestones, and approval workflows for large requests, ensuring all stakeholders are aligned and deliverables stay on schedule.
• Ensure assigned department work orders are addressed in a timely manner, including providing requesters with appropriate ticket status.
• Coordinate with creative ministry team members to ensure all communications materials and graphics are ready for services and special events.
• Assist in the execution of internal communications strategy.
• Maintain and enforce the Identity Policy and Procedures (branding guidelines).
• Serve as the digital presence manager, including website and social media content production.
• Oversee the creation, design, layout, and proofing of printed materials, alongside design team and Creative Director.
• Perform other miscellaneous duties as assigned.