Legal Operations Analyst

This job was posted by https://illinoisjoblink.illinois.gov : For more

information, please see:

https://illinoisjoblink.illinois.gov/jobs/13734163

Description

Our most important asset is our people. Who we are, what we do, how we do it and why we are passionate are all centerpieces of why we succeed.

We are proud to be recognized:

• Among America\'s Best Midsize Employers by Forbes in 2021, 2022 and 2024
• As a Chicago Tribune Top Workplace for four consecutive years (2021-2025)

We currently operate in-office Monday-Thursday, with an optional remote day on Friday.

This position is not eligible for employment-based visa sponsorship.

Role Summary

As the Legal Operations Analyst, reporting to the General Counsel, you will support the company\'s legal, compliance, and corporate governance functions through a combination of paralegal expertise, legal operations administration, and process coordination. This role assists with the management of legal systems, contracts, corporate records, compliance activities, and legal department workflows to help ensure the efficient and accurate delivery of legal services.

Working closely with internal stakeholders and external partners, the Legal Operations Analyst maintains legal documentation, administers legal technology platforms, prepares reports and records, and supports process improvement initiatives. Through strong organizational, analytical, and problem-solving skills, the role helps enhance operational efficiency, transparency, and consistency across the Legal Department.

In This Role, You Will

Provide day-to-day legal and administrative support to the Legal Department, General Counsel, executives, and Board of Directors while handling confidential and time-sensitive information with discretion.

Organize and maintain global contracts, corporate records, Board materials, and other legal documentation in physical and electronic systems, including ContractWorks and Athennian.

Serve as a resource to internal stakeholders on legal document-management processes and provide guidance and training on applicable systems and procedures.

Document and maintain Legal Department processes, procedures, and workflows to promote consistency, knowledge sharing, and operational efficiency.

Evaluate legal technologies, software, and process-improvement opportunities and provide information and analysis to support departmental recommendations.

Review, revise, draft, and proofread contracts, resolutions, minutes, proxies, and other legal and corporate documents.

Coordinate with global business leaders to gather information and prepare annual corporate records. Maintain minute books, stock ledgers, subsidiary records, and entity information within Athennian.

Obtain official documents, certifications, authentications, and apostilles from governmental authorities as needed.

Support litigation and class-action matters by maintaining legal documents, assisting with discovery requests and interrogatories, gathering relevant information, and attending court hearings when needed.

Help administer Fellowes\' patent, trademark, and copyright portfolio, including conducting preliminary trademark searches, maintaining docket information, and coordinating with business teams, external counsel, and renewal vendors.

Support corporate compliance programs and initiatives, including the Code of Conduct, Annual Affirmation, and applicable privacy requirements.

Maintain the legal billing system, process payments, prepare reports, support quarterly accruals and annual budgeting, and identify potential cost-saving and efficiency opportunities.

Assist with Board and annual shareholder meetings by preparing agendas and presentation materials, gathering sha\ \ \ \ Equal employment opportunity, including veterans and individuals w th disabilities.\ \

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