Administrative Assistant
- Fond du Lac, WI, United States
Applications open in a new tab.
Job details
- Apply by
- Posting language
- English
- Posted
Original job description
- Maintains confidential personnel files and documentation in accordance with agency policies and applicable confidentiality requirements.
- Processes and tracks agency purchase of service contract files. Ensuring all required documents are on file for each contracted provider.
- Coordinates the checkout and return of laptops and other equipment. Maintains accurate tracking records and monitors the checkout process to ensure equipment is accounted for.
- Prepares, distributes, and maintains inter-county agreement files. Maintains tracking systems and follows up with appropriate parties to ensure agreements are completed and all required documentation is received.
- Coordinates vendor repair requests and service calls. Maintains a tickler system to monitor contract and service agreement renewal dates and ensure timely follow-up.
- Maintains and updates staff information and enters training data into applicable systems. Generates reports and maintains staff listings, including emergency contact and telephone lists, ensuring information is accurate and current.
- Responsible for credentialing all professional staff. Maintains credentialing paperwork and copies of current staff licenses. Applies for NPI numbers for staff and maintains current list. Applies for Medicaid and Medicare for staff. Creates accounts and maintains accurate CAQH account information for all professional staff. Applies for and maintains approval for staff to be a provider in misc. insurance companies accepted by OP Behavioral Health for client services.
- Maintains inventory of office and printer supplies and coordinates the ordering, stocking, and distribution of supplies to support department operations.
- Monitors and reviews the DHS email inbox, responds to or routes messages as appropriate, and escalates questionable emails to the appropriate supervisor for review.
- Assist Director, Division Managers with tasks and projects as needed.
- Serves as the primary point of contact for contracted insurance companies regarding provider credentialing and enrollment requirements. Maintains knowledge of applicable insurer requirements, including credentialing documentation, provider enrollment, and service codes necessary for services provided by the Outpatient Clinic.
- Reviews pre-billing reports to verify that provider credentialing, enrollment, and applicable service code requirements are accurate and complete before clinical billing is processed. Follows up on discrepancies and coordinates necessary corrections with the appropriate staff.
- Updates and maintains financial dictionaries within applicable electronic systems to ensure financial information and related entries remain accurate and current.