Executive Assistant

Who Are We? FDH Aero is a trusted global supply chain solutions partner for aerospace and defense companies, helping to shape the industry by simplifying the supply chain. With over 60 years serving as a leading independent industry partner, FDH specializes in hardware, electrical, consumables and expendables, licensed products, and value-added services for global OEM and aftermarket customers. FDH is headquartered in Commerce, California, and has operations across the Americas, EMEA and APAC. FDH Aero – named a Best Places to Work in Aviation in 2024 – has locations in 14 countries across the globe, with more than 1,500 best-in-industry employees and over 650,000 square feet of inventory space. FDH is headquartered in Commerce, California, and has operations across the Americas, EMEA and APAC. FDH Aero – named a Best Places to Work in Aviation in 2024 – has locations in 14 countries across the globe, with more than 1,500 best-in-industry employees and over 650,000 square feet of inventory space.

Why Work Here? At FDH Aero, we understand that the strength of our brand comes from our people. We invest in driven, diverse and experienced professionals who are naturally curious, courageous and motivated towards action. We value tempering confidence with humility, and a mission that always starts with service-first.

Our values guide everything we do:

We Are Service First - We act with agility and intelligence to solve our partner’s most pressing needs. We safeguard our trusted relationships by communicating with clarity and unmatched follow through. We Are Respectful - We behave with dignity, fairness, and acceptance. We thrive by prioritizing empathy, humility, and connection to our collective community. We are Amplifiers - We invest in driven, diverse and experienced professionals, businesses and partners. We fuel the entrepreneurial spirit by providing autonomy, authority and a clear mission. We Are Open-Minded - We communicate with intention, curiosity, and diversity of thought. By actively contributing with courage and candor, we challenge the status quo and innovate together. We Are Accountable - We own responsibility for our outcomes. We set expectations, embrace critique, and empower every employee to take immediate actions on challenges they encounter. We Value Our People - That’s why we offer competitive benefits, including medical, dental, vision, Flexible Spending Accounts (FSA), 401k matching, and wellness programs. We invest in training, mentorship, and career development to empower our employees to reach their full potential. Our commitment to culture and excellence has earned us recognition as one of Aviation Business News' Best Places to Work in Aviation. As a team member at FDH Aero you are trusted to deliver, to innovate, and to drive next-generation solutions for tomorrow’s supply chain demands. Ready to make an impact? We proudly pursue top talent with a diverse and global set of experiences and backgrounds.

We Are Looking For The Executive Assistant is responsible for providing professional and confidential executive support while working across multiple time zones. They will act as an ambassador both internally and externally and help drive the implementation of priorities across the organization. This includes but is not limited to travel planning, information organization, calendar management, meeting and event execution, relationship building, and communications.

What You'll Do (Responsibilities)

• Plan, organize and manage calendar and email correspondence for the executive or team, including resolving any overlapping commitments and protecting time for priorities
• Develop, collect, and prepare information used for presentations/meetings for the executive team/regional leadership team
• Coordinate travel arrangements, meetings, and necessary documentation for the executive or team (if needed)
• Coordinates special events with internal and external stakeholders, preparing documents and agenda items, keeping notes, and helping with day-of preparation (as needed)
• May act as coordinator of special projects, following up on pending details, coordinating activities, and ensuring deadlines are met
• Assist to analyze and establish plans to meet key project objectives, and to identify and resolve issues while monitoring and managing critical department and project information
• Schedule meetings on behalf of the executive team
• Prepare monthly expense reports and assist with other administrative support requests for the regional operations team and leadership
• Places requests and coordinates orders for office supplies, catering, facilities, and IT support
• Manages and coordinates with multiple departments
• Acts liaison between the executive team and employees/leaders (when needed)
• Provide additional ad hoc department support as needed
• Willingness to pitch in and take on new projects as requested
• Other duties as assigned

What You Bring (Qualifications & Skills):

• 5+ years experience supporting C-Suite level teams or similar with calendar/coordination and executive assistance, travel coordination, and task and assignment prioritization based on corporate guidance
• 2-3 years of experience arranging travel, preferably using systems or automated tools like Concur, and completing accurate and timely expense reports and other office tasks
• Ability to carry out specific oral and written instructions from different members of the leadership team
• Meticulous attention to detail and accuracy
• Execute responsibilities with a sense of urgency and follow-through
• Customer service mind-set and a team player mentality
• Positive, proactive work ethic and approach
• Proven ability to communicate effectively (oral and written) with customers, peers, management, contractors and vendors
• Previous experience working in a large office setting with multiple departments
• Demonstrated abilities to prioritize and manage multiple assignments in a fast-paced environment to meet deadlines with efficiency and accuracy
• Show tact, discretion, confidentiality and good judgment in handling sensitive and confidential matters and documentation
• Strong knowledge of the Microsoft Office Suite (e.g., Word, Excel, PowerPoint, Outlook)

Special Requirements:

• U.S. Citizen, U.S. Permanent Resident (Green Card holder) or asylee/refugee status as defined by 8 U.S.C. 1324b(a)(3) required.
• ITAR requirement
• 120.15. Some positions will require current U.S. Citizenship due to contract requirements.

This position requires access to information that is subject to compliance with the International Traffic Arms Regulations (“ITAR”) and/or the Export Administration Regulations (“EAR”). In order to comply with the requirements of the ITAR and/or the EAR, applicants will be asked to provide specific documentation to verify U.S. person status under the ITAR and the EAR. A “U.S. person” according to their definition is a U.S. citizen, U.S. lawful permanent resident (green card holder), or protected individual such as a refugee, or asylee. See 22 CFR

FDH Aero is an Equal Opportunity Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability status, protected veteran status, or any other characteristic protected by law.