Data Coordinator

Data Coordinator

Families & Youth Innovations Plus (FYI+)

Position Title: Full-Time

Salary: $50,000 - $60,500 (3 levels based on experience and education) Reports To: Data Manager

FLSA Status: Salaried/Exempt

Location: Solano Site, Dona Ana county, with travel to other FYI+ locations

Department: Quality Improvement & Evaluation

Job Summary

The Data Coordinator supports FYI+'s data-driven culture and quality improvement work by collecting, checking, analyzing, and reporting data across our programs. Working under the Data Manager, this role carries out data collection and validation standards, prepares reports and data for required submissions, works through incoming data requests, and helps staff understand and use data. The Data Coordinator works closely with the Data Manager, the Quality Manager, and program teams, including on CCBHC standards and reporting.

What you’ll Do:

Data Collection & Quality

• Collect and enter data in the EHR, Excel, SPARS, and other platforms following Data Manager standards
• Run routine validation checks for accuracy, completeness, and consistency, and follow up with staff to fix errors
• Flag system problems and recommend improvements and automation opportunities

Analysis & Reporting

• Build standardized and ad-hoc reports using Excel, Google Sheets, and BI tools such as Power BI or Tableau
• Prepare data for CCBHC payers, state agencies, Medicaid, and funders (for Data Manager review and submission)
• Analyze data to identify trends and measure program effectiveness
• Present findings, verbally and in writing, to staff, department heads, and leadership in plain language

Data Requests

• Manage incoming data requests in our tracking system, keeping each one assigned, timed, and updated
• Document and organize frequently requested reports and data sets

Training & Support

• Lead regular data review meetings with program managers and clinicians
• Train staff on reading and using reports, create user-friendly guides, and offer one-on-one help

CCBHC Compliance & Systems

• Support data collection and monitoring for CCBHC certification, including outcome indicators and federal and state quality measures
• Partner with clinical staff and the Quality team, including the agency-wide Quality Team when asked
• Help maintain databases and EHR reporting functions, provide first-line troubleshooting, and escalate system issues
• Handle all data in line with HIPAA, 42 CFR Part 2, and FYI+ privacy and access rules

What You Need:

• Bachelor's degree in Public Health, Data Science, Computer Science, Mathematics, Health Informatics, or a related field (or equivalent work experience)
• Previous experience as a data analyst, data coordinator, or in a related role, preferably in behavioral health or healthcare
• Preferred Bilingual (English/Spanish) communication
• Familiarity with behavioral health data systems and EHRs
• Experience with SQL or similar tools to pull and work with data
• Experience with CCBHC data and quality measure reporting
• Knowledge of data security, database structures, and programming fundamentals