Project and Contract Coordinator

Join Our Facet Team

Facet is a fast-growing energetic civil and structural engineering and environmental consulting firm with six offices in Washington. We are engineers, scientists, arborists, landscape architects, planners, and more, with decades of experience working throughout the PNW and the nation.

Job Description

The Project and Contract Coordinator for the Civil Engineering group is integral to supporting our Principals and Project Managers in the successful execution of proposals and projects. The role requires excellent organizational and communication skills. Client relations and the ability to work with all levels of the organization are the key to success in this role.

This is a part-time role based out of our Burlington office. The schedule is 20 hours per week, in-office Monday through Thursday.

Primary Responsibilities

• Develop a deep understanding of our practice to communicate effectively with clients.
• Assist Principals and Project Managers in preparing and managing project proposals.
• Track proposals sent and returned, and follow-up with clients as needed.
• Create and monitor subconsultant agreements.
• Input preliminary (PP) and approved projects into Vantagepoint including Contract Management, Billing Terms, and Plan Labor inputs.
• Coordinate client communications, ensuring timely and professional responses.
• Track project milestones, deliverables, and budgets to ensure alignment with client expectations.
• Order, furnish and maintain certificates of insurance for our clients and manage those from vendors and subcontractors.
• Identify opportunities and make recommendations to improve communication, efficiency, or client service.
• Track project deadlines and budgets, providing regular updates to project teams.
• Join project kickoff and progress meetings, take detailed notes, and follow up on action items.
• Facilitate communication between Principals, Project Managers, production staff, clients, and administrative staff.

Qualifications

• Bachelor’s degree in business administration, Project Management, or a related field, or equivalent work experience.
• Prior experience in a project coordination or contract administration role, preferably within a civil engineering, architectural, environmental or related consulting industry.
• Proficiency with project management software.
• Experience with A&E accounting/billing software; VantagePoint by Deltek a plus.
• Strong organizational, time management, and multitasking abilities.
• Excellent written and verbal communication skills.
• Meticulous with a proactive approach to problem-solving.
• Ability to collaborate with diverse teams and clients.

Benefits and Compensation

• Competitive salary with opportunities for performance-based bonuses
• Generous Paid Time Off (vacation and sick)
• 7 fixed holidays and 2 floating holidays
• Facet generously contributes to employee medical, dental, and vision coverage
• Choice of a traditional copay plan or High-Deductible Health Plan (HDHP) with a Health Savings account (HSA)
• Facet generously funds HSAs for employees selecting the HDHP with HSA
• $300 annual fitness benefit
• $100,000 employer paid life insurance
• Employer paid for long-term and short-term disability
• Voluntary plans include additional group life, accident, hospitalization, and serious illness
• 401k (Roth or Traditional) available after 3 months of employment
• 4.5% 401k match contributed to the Facet Employee Stock Ownership Plan (ESOP), a plan which grows with the value of the company
• Financial support for professional development and memberships in professional associations