Office Assistant

What you'll do

• Greet and support families, staff, and visitors as their first point of contact, by phone and in person.
• Track attendance and enrollment, including daily attendance reports, absence follow-up, and enrolling new children.
• Handle billing and payments, including deposits, invoices, and payment reports.
• Keep child and family files current, including expiring physicals, applications, and health plans.
• Support our team's records, including training hours, licensing dates, and payroll paperwork.
• Manage communications, including email, voicemail, mail, faxes, calendars, flyers, and our website and newsroom.
• Keep the center tidy and stocked, including the office, lobby, lounge, and supplies.
• Step into classrooms when needed to help maintain required staff-to-child ratios and give teachers breaks, always following licensing rules.

What you'll bring

• A high school diploma or equivalent. Early childhood education or business coursework, or an associate degree, is a plus.
• Office, administrative or childcare experience is a plus. We'll train you on our systems, including CCTAP.
• Attention to detail and comfort with Outlook, Word and Excel.
• Strong organization and a friendly, professional way with parents, staff and agencies.
• Discretion with confidential information.
• Willingness to complete state licensing and background check requirements. We'll guide you through the steps.

Working conditions Office setting inside a childcare center with frequent interaction with children, families and staff. You'll sit for periods, use a computer, fax and copier, and lift light supplies.

Why you'll love it here You'll join a supportive team that invests in your growth.