Jobs in the United States

25+ jobs

Save this search

Added just now
Inventory Coordinator II (10p-6a)
Vertiv
Ironton, OH
Tech Tools You'll Master: • Industry-leading MRP systems • Advanced inventory tracking software • Digital material management platforms • Modern warehouse management systems
Added 1 min ago
ZS
IT/OT Security Intern
Zoetis Services LLC
United States
- $16 USD / hour
Experience with software development and tools such as GitHub, Python, and PowerShell.
Added 1 min ago
C
AI Engineer
Claro
Remote, United States
- $100,000 to $110,000 USD / year
…and Claude) and private retrieval-augmented generation (RAG) applications. This role requires experience with retrieval-augmented generation (RAG) architectures or related machine learning…
Added 1 min ago
OU
WellWorks Equipment Maintenance Specialist
Ohio University
Athens, OH
- $12.85 USD / hour
Applications will be accepted until midnight (Eastern Time Zone) on the ‘Posting End Date’ shown below.
Added 2 mins ago
L&
eCommerce Operations Analyst
Lunds & Byerlys
Edina, MN
- $60,000 to $83,000 USD / year
Develop training, standard operating procedures, troubleshooting software updates, and adjustments
Added 2 mins ago
Chief Nursing Officer RN
Vibra Healthcare
San Bernardino, CA
Working knowledge of computer and software applications used in job functions.
Added 2 mins ago
Chief Nursing Officer CNO RN
Vibra Healthcare
Rapid City, SD
Working knowledge of computer and software applications used in job functions.
Added 2 mins ago
Chief Nursing Officer CNO RN
Vibra Healthcare
Rapid City, SD
Working knowledge of computer and software applications used in job functions.
Added 2 mins ago
Pediatric Pharmacy Technician-Lead
University of Mississippi Medical Center
Jackson, MS
…techniques, and laws. Skill in use of personal computers and related software applications. Ability to maintain records and present findings in…
Added 2 mins ago
Senior Creative Director
FirstDay Foundation
San Antonio, TX
…Emphasis on front-end design and presentation rather than back-end software…
Added 3 mins ago
Research Assistant II Non-Lab (Research Assistant)
Harvard University
Boston, MA
Experience with Microsoft software applications (including Word, Excel, and PowerPoint)
Added 3 mins ago
Material Planning and Control Specialist
Textron
Troy, MI
…enclosures for use in hybrid and full battery electric vehicle applications to autonomous cleaning systems, we are advancing solutions for the era of new mobility. Our portfolio also covers…
Added 3 mins ago
Senior ServiceNow Developer
Dev Technology
Ashburn, VA · Reston, VA
Serve as a ServiceNow developer on a cross-functional development team
Added 4 mins ago
Lead AI Engineer - NBA
Humana
Jefferson City, MO
+ 6+ years of software or ML engineering experience with at least 1-2 years focused on LLM integration, agentic AI, or AI product engineering
Added 4 mins ago
Vice President, Full java Stack Engineer
Syncreon Consulting
Pittsburgh, PA
5–9 years of hands-on software development experience.
Added 4 mins ago
Director of Accounting
Compu Dynamics
Chantilly, VA
Make sure progress billing and pay applications line up with contract terms and project status.
Added 4 mins ago
Infrastructure Solutions Engineering (AI & Automation) - Java, Spring Boot, Python, APIs
Syncreon Consulting
New York, NY
10+ years of progressive software engineering experience.
Added 5 mins ago
DI
Accounting & Finance Intern - Spring 2027 Start
DWYER INSTRUMENTS, LLC
Simi Valley, CA
- $18 to $25 USD / hour
…technical, and often configured, product solutions for their unique…
Added 5 mins ago
Tax Supervisor + Technical Trainer
Anders
St. Louis, MO · Chesterfield, MO
Experience using the following software and applications:
Added 6 mins ago
Forensic Civil/Structural Engineer - Syracuse, NY
Rimkus
Syracuse, NY
Must have knowledge of a variety of computer software applications including but not limited to, Microsoft Office Applications and computer-assisted engineering and design software.
Added 6 mins ago
Forensic Civil/Structural Engineer - Northeast USA
Rimkus
East Providence, RI · New London, CT · Newport, NH
Must have knowledge of a variety of computer software applications including but not limited to, Microsoft Office Applications and computer-assisted engineering and design software.
Added 7 mins ago
SS
Human Resources Administrator
South San Joaquin Irrigation District (CA)
Manteca, CA
- $62.47 to $75.93 USD / hour
Computer software applications including databases, spreadsheets, word processing, electronic record-keeping practices, information management and data integrity.
Added 7 mins ago
Full Stack Engineer
ewminds consulting Services
Clairton, PA
· Lead end-to-end software delivery: requirements, design, development, testing, deployment, and post-release support across multiple applications and services
Added 7 mins ago
Vice President – Full Java Stack Engineer
ewminds consulting Services
Pittsburgh, PA
…developing, and maintaining scalable, resilient cloud-native…
Added 7 mins ago
Senior Infrastructure Solutions Engineering (AI & Automation)
ewminds consulting Services
Frazer Township, PA
Drive API-first architecture, integration standards, and governance across internal platforms and enterprise applications.

F.H. Paschen

Administrative Assistant

Chicago, IL, United States

$40,000 - $55,000 F.H.

Apply About employer

Applications open in a new tab.

Job details

Pay: $40,000 - $55,000 F.H.
Experience: Paschen has over 115 years of experience in the construction industry.
Posting language: English
Posted: Nov 3, 2026

Original job description

F.H. Paschen has over 115 years of experience in the construction industry. You’ve driven on highways we paved, you’ve travelled through airports we modernized, you’ve commuted through rail stations we constructed, and your children learn in schools we built. But we are MORE than that. We offer MORE Versatility - as we work in any industry, offering any delivery method and service. We operate with MORE Tenacity - as we maneuver through tight schedules, spaces, and budgets. We provide MORE Ingenuity - by creating solutions to solve your greatest challenges. And we perform with MORE Pride - in focusing on safety and quality, and in offering more opportunities for our communities and diverse populations to build with us. We deliver far more than just on time and on budget - we deliver with MORE Paschen.

Position Overview:

Provide administrative support to project managers, engineers, and other team members, ensuring smooth and efficient operations within the construction projects. This position reports to the Office Manager and/or the project team.

Assigned Responsibilities:

Manage incoming and outgoing correspondence, including phone calls, emails, and mail, and respond or redirect inquiries as appropriate.
Assist with data entry, document formatting, and other administrative tasks to support project management activities.
Maintain organized project files and records, both in physical and electronic formats, ensuring easy access and retrieval of information.
Generate subcontractor pay applications and voucher for payment.
Coordinate and manage subcontractor payments, including timely and clear communication with subcontractors on paperwork required for release of payment.
Collect, review, and file certified payrolls and lien waivers.
Verify subcontractor insurance for compliance with contract requirements.
Maintain billing & check logs and tracking sheets.
Prepare and send subcontracts and change orders, route internally, and file.
Process vendor/supplier accounts payable vouchers for payment.
Log and track owner payments and subcontractor payments in multiple systems.
Assist with onboarding paperwork for new FHP trade workers.
Generate and submit department timecards.
Generate Illinois Department of Labor (IDOL) payroll reports for FHP trade people.
Enter certified payroll into LCP Tracker software for payroll reports for FHP trade people.
Enter compliance information for various owners, utilizing owner provided software programs when applicable.
Order office supplies and restock break room.
Sort, distribute and process daily mail for the division.
Other duties as assigned.
High school diploma or equivalent; associate degree or certification in administrative assistance is a plus.
Proven experience in an administrative support role, preferably in the construction or related industry.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with project management software.
Strong organizational skills with the ability to multitask and prioritize tasks effectively.
Excellent communication skills, both written and verbal, with a professional and courteous demeanor.
Attention to detail and accuracy in data entry and document management.
Ability to work independently with minimal supervision and as part of a team.
Adaptability and willingness to learn new tasks and procedures.
Familiarity with construction terminology and processes is desirable but not required.
Health insurance
Dental insurance
Vision insurance
Paid time off
401K matching
Flexible spending account
Life insurance
Referral program
Professional development assistance
Eligibility for Year End Bonus
LifeLock Subscription

Salary Range:

$40,000 - $55,000 F.H. Paschen reserves the right to offer the selected candidate or applicant an hourly rate or salary at an appropriate level to be set and determined by the employer that is commensurate with the applicant's qualifications, experience, education, skill training, certifications, or seniority. F.H. Paschen is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, and other legally protected characteristics. If you require an accommodation in order to complete this application, please contact Tracy Tesnow at 773-444-3474. Note to Search Firm Agencies, Recruitment Agencies, and Similar Organizations and Firms: F.H. Paschen does not accept unsolicited resumes from recruiters or employment agencies. Please do not forward unsolicited resumes or candidate information to any F.H. Paschen employee. F.H Paschen will not pay fees to any third-party agency or firm and will not be responsible for any agency fees and referral compensation associated with unsolicited resumes. Unsolicited resumes received will be considered property of F.H. Paschen and will be processed accordingly.

Apply About employer

More about this job

Skills

Construction industry
Administrative support
Data entry
Project management
Communication skills
Regulatory compliance
Accounts payable
Onboarding
Payroll
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft PowerPoint
Organizational skills
Multitask
Prioritization
Attention to detail
Document management
Work independently
Adaptability

Report this job