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CC
General Manager
Community Choice Financial Family of Brands
Cartersville, GA
- $19.25 USD / hour
As a General Manager (GM), you’ll provide reliable financial solutions to help customers manage everyday challenges. As the driving force behind the store’s success, you’ll manage daily…
Added just now
CC
General Manager
Community Choice Financial Family of Brands
Winder, GA
- $19.25 USD / hour
As a General Manager (GM), you’ll provide reliable financial solutions to help customers manage everyday challenges. As the driving force behind the store’s success, you’ll manage daily…
Added just now
Supv Sterile Processing
Beacon Health System
South Bend, IN
Responding to any damaged, dull or broken instrument, devise or equipment by taking it out of service and sending it for repair or replacement. Forwards repair reports to the CSP Manager.
Added 1 min ago
JH
Director Operations and Maintenance (Johns Hopkins Facilities and Real Estate)
Johns Hopkins University
Baltimore, MD · Baltimore
- $114,595 to $200,795 USD / year
…operational excellence, continuous improvement, innovation, workforce development, and exceptional customer…
Added 2 mins ago
AB
Outside Customer Care Representative
AMF Bakery Systems
Richmond, VA
- $75,000 to $90,000 USD / year
…equipment, collaborative partnerships, and responsive local service. Our family of brands provides end-to-end bakery production solutions-from mixer to marketplace-helping our customers…
Added 2 mins ago
CR
Leasing Specialist / Agent
Conifer Realty LLC
Camden, NJ
- $18 to $22 USD / hour
Under direction of the Community Manager, the Leasing Specialist is responsible for assisting in all operations of the leasing office. The Leasing Specialist should work to minimize…
Added 5 mins ago
P
Assistant Manager
Peachy
Oak Brook, IL
- $25 USD / hour
The Peachy Assistant Studio Manager will contribute to company growth by leading the studio experience team and supporting overall studio operations. The ideal candidate will have a passion…
Added 6 mins ago
Associate Director, IT Regulatory, Clinical, and Enterprise Systems
RayzeBio, Inc
San Diego, CA · Princeton LVL, NJ · New Brunswick, NJ
Deliver on service level management scope and process with IT groups and/or vendor managed services, i.e., Service Level Agreements (SLA’s), Disaster Recovery/Service Continuity, etc.
Added 6 mins ago
AI
Manufacturing Manager - Shift B
Abzena Inc.
San Diego, CA
- $125,000 to $150,000 USD / year
Abzena is seeking an experienced and highly motivated Manufacturing Manager to lead biologics manufacturing operations at its San Diego cGMP facility for expansion into Train 2-Shift A. The…
Added 7 mins ago
RF
Assistant Branch Manager - Sales Manager Trainee (Bilingual Preferred)
Republic Finance, LLC
Corpus Christi, TX
- $45,000 USD / year
We give you all of the tools that you need to succeed and grow into a Branch Manager position! As an entry-level ABM, you will go through an 18 - 24 month on-the-job paid training program…
Added 7 mins ago
Floating General Manager
Harvard University
Cambridge, MA
…Conduct annual performance evaluation for exempt staff (Customer Service Manager, Operations Manager, Chef Production Manager,…
Added 7 mins ago
Branch Manager
Renasant Bank
Millry, AL
The Branch Manager will drive a best in class branch experience for customers and employees by leading, coaching and managing in 5 primary areas of responsibility: customer engagement/sales…
Added 7 mins ago
Personal Banker
Renasant Bank
Nashville, TN
Partner with Branch Manager to ensure personal achievement of service, sales and operational goals are achieved
Added 7 mins ago
Manager Customer Experience
Nexeo Plastics
The Woodlands, TX
The Customer Experience Manager serves as a trusted partner to the Senior Manager Customer Experience Manager by proactively communicating risks, opportunities, employee concerns, and…
Added 8 mins ago
A
Senior Project Manager - Nuclear Power Generation
AECOM
Pittsburgh, PA
- $150,000 to $185,000 USD / year
AECOM is seeking a Senior Project Manager to lead delivery of complex projects in the nuclear power generation industry. This role is accountable for project success - including scope,…
Added 8 mins ago
A
Resident Engineer
AECOM
New York, NY
- $190,000 to $210,000 USD / year
…construction contract and will interact closely with the Construction Manager (CM). They will have daily contact with the Contractor(s) Project Manager and Plant Operations. The Resident…
Added 9 mins ago
Information Systems Manager
Kentucky Personnel Cabinet
Frankfort, KY
and finding innovative solutions to improve organizational operations? Are you ready to use your technical
Added 9 mins ago
Technologist, Workday Environment Release Manager
Caliber Holdings LLC
Lewisville, TX
…approval workflows that gate all Workday changes from sandbox development through production…
Added 10 mins ago
Associate Project Manager, Project Leader, Project Manager
PPL Corporation
Montoursville, PA · Bloomsburg, PA · Scranton, PA
The Project Manager position is the single point of accountability for large PPL Electric Utilities capital projects (Transmission, Distribution and Substation). Responsible for the…
Added 10 mins ago
Transmission & Distribution Department Manager (Albuquerque)
Burns & McDonnell
Albuquerque, NM
The Department Manager will cultivate a high-performance, collaborative team encompassing substations, transmission lines, and project services. The selected candidate will drive business…
Added 11 mins ago
CA
Client Services Specialist - OHEP Status Provider
COMMUNITY ACTION COUNCIL OF HOWARD COUNTY MD INC
Columbia, MD
- $19.89 to $24.5 USD / hour
Professional Growth: Attend internal training, team meetings, and development activities to stay informed of program updates and enhance service delivery skills.
Added 11 mins ago
HD-Assist General Manager
Default CKE Brand
PIGEON FORGE, TN
The Assistant General Manager (AGM) supports the Restaurant General Manager (RGM) in directing the daily operations of a Hardee’s restaurant in support of the Brand Vision, Mission, and…
Added 11 mins ago
Information Systems Manager
Kentucky Personnel Cabinet
Frankfort, KY
and finding innovative solutions to improve organizational operations? Are you ready to use your technical
Added 13 mins ago
Store Manager
Five Below Inc
South Euclid, OH
…driving force behind an awesome store experience - balancing operations, team development, and customer wow moments. If you’re passionate about leading with purpose and building a…
Added 14 mins ago
Administrative Assistant
F.H. Paschen
Chicago, IL
Provide administrative support to project managers, engineers, and other team members, ensuring smooth and efficient operations within the construction projects. This position reports to…

F.H. Paschen

Administrative Assistant

Chicago, IL, United States

$40,000 - $55,000 F.H.

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Job details

Pay: $40,000 - $55,000 F.H.
Experience: Paschen has over 115 years of experience in the construction industry.
Posting language: English
Posted: Nov 3, 2026

Original job description

F.H. Paschen has over 115 years of experience in the construction industry. You’ve driven on highways we paved, you’ve travelled through airports we modernized, you’ve commuted through rail stations we constructed, and your children learn in schools we built. But we are MORE than that. We offer MORE Versatility - as we work in any industry, offering any delivery method and service. We operate with MORE Tenacity - as we maneuver through tight schedules, spaces, and budgets. We provide MORE Ingenuity - by creating solutions to solve your greatest challenges. And we perform with MORE Pride - in focusing on safety and quality, and in offering more opportunities for our communities and diverse populations to build with us. We deliver far more than just on time and on budget - we deliver with MORE Paschen.

Position Overview:

Provide administrative support to project managers, engineers, and other team members, ensuring smooth and efficient operations within the construction projects. This position reports to the Office Manager and/or the project team.

Assigned Responsibilities:

Manage incoming and outgoing correspondence, including phone calls, emails, and mail, and respond or redirect inquiries as appropriate.
Assist with data entry, document formatting, and other administrative tasks to support project management activities.
Maintain organized project files and records, both in physical and electronic formats, ensuring easy access and retrieval of information.
Generate subcontractor pay applications and voucher for payment.
Coordinate and manage subcontractor payments, including timely and clear communication with subcontractors on paperwork required for release of payment.
Collect, review, and file certified payrolls and lien waivers.
Verify subcontractor insurance for compliance with contract requirements.
Maintain billing & check logs and tracking sheets.
Prepare and send subcontracts and change orders, route internally, and file.
Process vendor/supplier accounts payable vouchers for payment.
Log and track owner payments and subcontractor payments in multiple systems.
Assist with onboarding paperwork for new FHP trade workers.
Generate and submit department timecards.
Generate Illinois Department of Labor (IDOL) payroll reports for FHP trade people.
Enter certified payroll into LCP Tracker software for payroll reports for FHP trade people.
Enter compliance information for various owners, utilizing owner provided software programs when applicable.
Order office supplies and restock break room.
Sort, distribute and process daily mail for the division.
Other duties as assigned.
High school diploma or equivalent; associate degree or certification in administrative assistance is a plus.
Proven experience in an administrative support role, preferably in the construction or related industry.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with project management software.
Strong organizational skills with the ability to multitask and prioritize tasks effectively.
Excellent communication skills, both written and verbal, with a professional and courteous demeanor.
Attention to detail and accuracy in data entry and document management.
Ability to work independently with minimal supervision and as part of a team.
Adaptability and willingness to learn new tasks and procedures.
Familiarity with construction terminology and processes is desirable but not required.
Health insurance
Dental insurance
Vision insurance
Paid time off
401K matching
Flexible spending account
Life insurance
Referral program
Professional development assistance
Eligibility for Year End Bonus
LifeLock Subscription

Salary Range:

$40,000 - $55,000 F.H. Paschen reserves the right to offer the selected candidate or applicant an hourly rate or salary at an appropriate level to be set and determined by the employer that is commensurate with the applicant's qualifications, experience, education, skill training, certifications, or seniority. F.H. Paschen is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, and other legally protected characteristics. If you require an accommodation in order to complete this application, please contact Tracy Tesnow at 773-444-3474. Note to Search Firm Agencies, Recruitment Agencies, and Similar Organizations and Firms: F.H. Paschen does not accept unsolicited resumes from recruiters or employment agencies. Please do not forward unsolicited resumes or candidate information to any F.H. Paschen employee. F.H Paschen will not pay fees to any third-party agency or firm and will not be responsible for any agency fees and referral compensation associated with unsolicited resumes. Unsolicited resumes received will be considered property of F.H. Paschen and will be processed accordingly.

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More about this job

Skills

Construction industry
Administrative support
Data entry
Project management
Communication skills
Regulatory compliance
Accounts payable
Onboarding
Payroll
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft PowerPoint
Organizational skills
Multitask
Prioritization
Attention to detail
Document management
Work independently
Adaptability

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