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Food and Beverage Manager - The Roosevelt New Orleans, A Waldorf Astoria Hotel
Hilton
New Orleans, LA
…you’ll do every time you come to work! As a Food & Beverage Manager, you’re not just overseeing operations of one or more dining outlets – you’re contributing to creating memorable guest…
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Assistant Manager
Peachy
Oak Brook, IL
- $25 USD / hour
The Peachy Assistant Studio Manager will contribute to company growth by leading the studio experience team and supporting overall studio operations. The ideal candidate will have a passion…
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Communications Manager
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Sacramento, CA
- $125,000 to $165,000 USD / year
NHHRC, in partnership with REJ Solutions, is seeking a Communications Manager to prepare, review, and approve communications engineering deliverables through design, construction, and…
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Service Center Team Manager
Alfa Laval Inc (US)
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Leasing Manager, Residential
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Orlando, FL
This Leasing Manager role combines sales, customer service and marketing to lease apartment homes to interested prospects. You will lease apartments in our amazing communities through…
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Restaurant Manager
Shake Shack Enterprises, LLC
1792 SS, CO
Manage daily restaurant operations to ensure superior service and guest satisfaction
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Restaurant Manager
Shake Shack Enterprises, LLC
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Manage daily restaurant operations to ensure superior service and guest satisfaction
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Restaurant General Manager
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Working knowledge of restaurant operations, including personnel management, food planning and preparation, purchasing, sanitation and health codes, and security
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Associate Director, IT Regulatory, Clinical, and Enterprise Systems
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San Diego, CA · Princeton LVL, NJ · New Brunswick, NJ
…to achieve commercialization objectives across the Clinical Operations, Regulatory, Planning and Enterprise Systems. The role will ensure that the digital systems roadmap is enabled and…
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Facilities Manager
The Brunswick School
JERSEY CITY, NJ
- $85,000 to $95,000 USD / year
We're a growing, mission-driven early childhood and elementary program dedicated to creating exceptional learning environments for children from infancy through elementary years. As we…
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Assistant Branch Manager - Sales Manager Trainee (Bilingual Preferred)
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Corpus Christi, TX
- $45,000 USD / year
We give you all of the tools that you need to succeed and grow into a Branch Manager position! As an entry-level ABM, you will go through an 18 - 24 month on-the-job paid training program…
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Assistant manager in Training
ExtraMIle
Meridian, ID
- $18 USD / hour
The Assistant Manager in Training (AIT) program is designed to equip you for the role of Assistant Manager. You’ll gain practical experience in all areas of store operations, including…
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Assistant manager in Training
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Meridian, ID
- $18 USD / hour
The Assistant Manager in Training (AIT) program is designed to equip you for the role of Assistant Manager. You’ll gain practical experience in all areas of store operations, including…
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Site Manager (Ogden Air Logistics Complex, Hill AFB)
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…schedules to satisfy the terms of the contract as assigned by the program…
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Program Manager
Upstate Caring Partners
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The Residential Program Manager is responsible to oversee daily operations of multiple residences. The person in this position will ensure accomplishment of program-wide goals, coordinate…
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Dealer Credit Analyst
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DC Department Lead
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As a Department Lead, you will support the Area Manager in ensuring the smooth flow of operations by supplying materials, equipment, and supplies for receiving, warehousing, and…
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Manager Customer Experience
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The Customer Experience Manager serves as a trusted partner to the Senior Manager Customer Experience Manager by proactively communicating risks, opportunities, employee concerns, and…
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Package Gas Driver 1 - Paris, TX
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Manager the Bulk Driver position is responsible for the safe and efficient
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Manager, Procurement
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Senior Project Manager - Nuclear Power Generation
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Resident Engineer
AECOM
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- $190,000 to $210,000 USD / year
…construction contract and will interact closely with the Construction Manager (CM). They will have daily contact with the Contractor(s) Project Manager and Plant Operations. The Resident…
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Assistant Manager, Production
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Manager of Clinical Documentation Integrity (CDI)
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Altru Health System is seeking a dynamic and results-driven Manager of Clinical Documentation Integrity (CDI) to lead and support our CDI team. This leadership role is responsible for…

F.H. Paschen

Administrative Assistant

Chicago, IL, United States

$40,000 - $55,000 F.H.

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Job details

Pay: $40,000 - $55,000 F.H.
Experience: Paschen has over 115 years of experience in the construction industry.
Posting language: English
Posted: Nov 3, 2026

Original job description

F.H. Paschen has over 115 years of experience in the construction industry. You’ve driven on highways we paved, you’ve travelled through airports we modernized, you’ve commuted through rail stations we constructed, and your children learn in schools we built. But we are MORE than that. We offer MORE Versatility - as we work in any industry, offering any delivery method and service. We operate with MORE Tenacity - as we maneuver through tight schedules, spaces, and budgets. We provide MORE Ingenuity - by creating solutions to solve your greatest challenges. And we perform with MORE Pride - in focusing on safety and quality, and in offering more opportunities for our communities and diverse populations to build with us. We deliver far more than just on time and on budget - we deliver with MORE Paschen.

Position Overview:

Provide administrative support to project managers, engineers, and other team members, ensuring smooth and efficient operations within the construction projects. This position reports to the Office Manager and/or the project team.

Assigned Responsibilities:

Manage incoming and outgoing correspondence, including phone calls, emails, and mail, and respond or redirect inquiries as appropriate.
Assist with data entry, document formatting, and other administrative tasks to support project management activities.
Maintain organized project files and records, both in physical and electronic formats, ensuring easy access and retrieval of information.
Generate subcontractor pay applications and voucher for payment.
Coordinate and manage subcontractor payments, including timely and clear communication with subcontractors on paperwork required for release of payment.
Collect, review, and file certified payrolls and lien waivers.
Verify subcontractor insurance for compliance with contract requirements.
Maintain billing & check logs and tracking sheets.
Prepare and send subcontracts and change orders, route internally, and file.
Process vendor/supplier accounts payable vouchers for payment.
Log and track owner payments and subcontractor payments in multiple systems.
Assist with onboarding paperwork for new FHP trade workers.
Generate and submit department timecards.
Generate Illinois Department of Labor (IDOL) payroll reports for FHP trade people.
Enter certified payroll into LCP Tracker software for payroll reports for FHP trade people.
Enter compliance information for various owners, utilizing owner provided software programs when applicable.
Order office supplies and restock break room.
Sort, distribute and process daily mail for the division.
Other duties as assigned.
High school diploma or equivalent; associate degree or certification in administrative assistance is a plus.
Proven experience in an administrative support role, preferably in the construction or related industry.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with project management software.
Strong organizational skills with the ability to multitask and prioritize tasks effectively.
Excellent communication skills, both written and verbal, with a professional and courteous demeanor.
Attention to detail and accuracy in data entry and document management.
Ability to work independently with minimal supervision and as part of a team.
Adaptability and willingness to learn new tasks and procedures.
Familiarity with construction terminology and processes is desirable but not required.
Health insurance
Dental insurance
Vision insurance
Paid time off
401K matching
Flexible spending account
Life insurance
Referral program
Professional development assistance
Eligibility for Year End Bonus
LifeLock Subscription

Salary Range:

$40,000 - $55,000 F.H. Paschen reserves the right to offer the selected candidate or applicant an hourly rate or salary at an appropriate level to be set and determined by the employer that is commensurate with the applicant's qualifications, experience, education, skill training, certifications, or seniority. F.H. Paschen is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, and other legally protected characteristics. If you require an accommodation in order to complete this application, please contact Tracy Tesnow at 773-444-3474. Note to Search Firm Agencies, Recruitment Agencies, and Similar Organizations and Firms: F.H. Paschen does not accept unsolicited resumes from recruiters or employment agencies. Please do not forward unsolicited resumes or candidate information to any F.H. Paschen employee. F.H Paschen will not pay fees to any third-party agency or firm and will not be responsible for any agency fees and referral compensation associated with unsolicited resumes. Unsolicited resumes received will be considered property of F.H. Paschen and will be processed accordingly.

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More about this job

Skills

Construction industry
Administrative support
Data entry
Project management
Communication skills
Regulatory compliance
Accounts payable
Onboarding
Payroll
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft PowerPoint
Organizational skills
Multitask
Prioritization
Attention to detail
Document management
Work independently
Adaptability

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