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ZS
IT/OT Security Intern
Zoetis Services LLC
United States
- $16 USD / hour
Assist with the development of scripts, reports, and repeatable data-quality processes under the guidance of the OT Security team.
Added 1 min ago
Associate Director, IT Regulatory, Clinical, and Enterprise Systems
RayzeBio, Inc
San Diego, CA · Princeton LVL, NJ · New Brunswick, NJ
Position: Associate Director, IT Regulatory, Clinical, and Enterprise Systems
Added 2 mins ago
Bilingual Sales Associate
ACE Cash Express
Humble, TX
…fullest, and we celebrate their commitment to making our store operations…
Added 2 mins ago
Bilingual Sales Associate
ACE Cash Express
Pasadena, TX
…fullest, and we celebrate their commitment to making our store operations…
Added 2 mins ago
Bilingual Sales Associate
ACE Cash Express
Baytown, TX
…fullest, and we celebrate their commitment to making our store operations…
Added 2 mins ago
Bilingual Sales Associate
ACE Cash Express
Phoenix, AZ
…fullest, and we celebrate their commitment to making our store operations…
Added 2 mins ago
Bilingual Sales Associate
ACE Cash Express
Avondale, AZ
…fullest, and we celebrate their commitment to making our store operations…
Added 2 mins ago
Store Manager
Rural King
Huntsville, AL
Rural King is seeking a Store Manager to lead store operations, sales, profitability, customer experience, and associate development. This role is responsible for executing the store…
Added 2 mins ago
Manager Customer Experience
Nexeo Plastics
The Woodlands, TX
…satisfaction. Through coaching, mentoring, recognition, and development, the manager is expected to cultivate a high-performing team focused on customer excellence, proactive…
Added 3 mins ago
Outside Sales Rep
Certex USA LLC
Atlanta, GA
Provide input to Management as required for the development of sales targets for the market segment/territory
Added 4 mins ago
Manager of Clinical Documentation Integrity (CDI)
Altru Health System
Remote, United States
…performance improvement initiatives, fiscal stewardship, and the development of a highly engaged and effective team. The Manager of CDI will collaborate with clinical, revenue cycle, and…
Added 4 mins ago
Information Systems Manager
Kentucky Personnel Cabinet
Frankfort, KY
and finding innovative solutions to improve organizational operations? Are you ready to use your technical
Added 4 mins ago
Admin Svcs Partner II
General Dynamics Ordnance & Tactical Systems
Hampton, AR
…segments applied across all levels of strategic and tactical operations, providing a cutting-edge advantage to our warfighters. Our Ethos of Honesty, Trust, Transparency, and Alignment, are…
Added 4 mins ago
Merchandise Shipping/Receiving Associate
Resideo
St Louis, MO
…about our culture of performance, customer service, employee development and endless…
Added 4 mins ago
Associate Project Manager, Project Leader, Project Manager
PPL Corporation
Montoursville, PA · Bloomsburg, PA · Scranton, PA
The Associate Project Manager position is the single point of accountability for small to routine medium projects supporting capital and maintenance projects (Transmission, Distribution and…
Added 5 mins ago
LH
Full Time - Receiver/Stocker - Day
Lowe's Home Centers, LLC
Worcester, MA
- Full-time
…and grow, Lowe’s is ready to support your goals. As a Lowe’s associate, you’ll gain access to many benefits beyond competitive pay and flexible…
Added 5 mins ago
LH
Full Time - Merchandising Service Associate - Day
Lowe's Home Centers, LLC
Springville, NY
- Full-time
As a Lowe's Merchandising Services Associate, you are a key connection point between Merchandising and Store Operations, allowing us to deliver a great shopping experience in every Lowe's…
Added 5 mins ago
Specialty ASM
Lowe's Home Centers, LLC
Saugus, MA
…individual may be asked to rotate through Merchandising and Operations assignments for the purpose of cross-training and…
Added 5 mins ago
LH
Full Time - Merchandising Service Associate - Day
Lowe's Home Centers, LLC
Rocky Mount, VA
- Full-time
As a Lowe's Merchandising Services Associate, you are a key connection point between Merchandising and Store Operations, allowing us to deliver a great shopping experience in every Lowe's…
Added 5 mins ago
LH
Full Time - Sales Specialist - ProServices - Day
Lowe's Home Centers, LLC
Piscataway, NJ
- Full-time
Maintain a safe, clean, and organized Pro Desk area while supporting overall store operations.
Added 5 mins ago
Culinary Manager
Welcome! (All Jobs)
Indianapolis, IN
The Culinary Manager oversees all aspects of kitchen operations, ensuring high-quality food preparation, consistent presentation, and adherence to safety and sanitation standards. This role…
Added 6 mins ago
LH
Full Time - Merchandising Service Associate - Day
Lowe's Home Centers, LLC
Manassas, VA
- Full-time
As a Lowe's Merchandising Services Associate, you are a key connection point between Merchandising and Store Operations, allowing us to deliver a great shopping experience in every Lowe's…
Added 6 mins ago
LH
Full Time - Receiver/Stocker - Day
Lowe's Home Centers, LLC
Manassas, VA
- Full-time
…and grow, Lowe’s is ready to support your goals. As a Lowe’s associate, you’ll gain access to many benefits beyond competitive pay and flexible…
Added 6 mins ago
HD-Assist General Manager
Default CKE Brand
PIGEON FORGE, TN
▪ High school diploma /General Educational Development (GED) required, associate degree or higher preferred.
Added 6 mins ago
Information Systems Manager
Kentucky Personnel Cabinet
Frankfort, KY
and finding innovative solutions to improve organizational operations? Are you ready to use your technical

F.H. Paschen

Administrative Assistant

Chicago, IL, United States

$40,000 - $55,000 F.H.

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Job details

Pay: $40,000 - $55,000 F.H.
Experience: Paschen has over 115 years of experience in the construction industry.
Posting language: English
Posted: Nov 3, 2026

Original job description

F.H. Paschen has over 115 years of experience in the construction industry. You’ve driven on highways we paved, you’ve travelled through airports we modernized, you’ve commuted through rail stations we constructed, and your children learn in schools we built. But we are MORE than that. We offer MORE Versatility - as we work in any industry, offering any delivery method and service. We operate with MORE Tenacity - as we maneuver through tight schedules, spaces, and budgets. We provide MORE Ingenuity - by creating solutions to solve your greatest challenges. And we perform with MORE Pride - in focusing on safety and quality, and in offering more opportunities for our communities and diverse populations to build with us. We deliver far more than just on time and on budget - we deliver with MORE Paschen.

Position Overview:

Provide administrative support to project managers, engineers, and other team members, ensuring smooth and efficient operations within the construction projects. This position reports to the Office Manager and/or the project team.

Assigned Responsibilities:

Manage incoming and outgoing correspondence, including phone calls, emails, and mail, and respond or redirect inquiries as appropriate.
Assist with data entry, document formatting, and other administrative tasks to support project management activities.
Maintain organized project files and records, both in physical and electronic formats, ensuring easy access and retrieval of information.
Generate subcontractor pay applications and voucher for payment.
Coordinate and manage subcontractor payments, including timely and clear communication with subcontractors on paperwork required for release of payment.
Collect, review, and file certified payrolls and lien waivers.
Verify subcontractor insurance for compliance with contract requirements.
Maintain billing & check logs and tracking sheets.
Prepare and send subcontracts and change orders, route internally, and file.
Process vendor/supplier accounts payable vouchers for payment.
Log and track owner payments and subcontractor payments in multiple systems.
Assist with onboarding paperwork for new FHP trade workers.
Generate and submit department timecards.
Generate Illinois Department of Labor (IDOL) payroll reports for FHP trade people.
Enter certified payroll into LCP Tracker software for payroll reports for FHP trade people.
Enter compliance information for various owners, utilizing owner provided software programs when applicable.
Order office supplies and restock break room.
Sort, distribute and process daily mail for the division.
Other duties as assigned.
High school diploma or equivalent; associate degree or certification in administrative assistance is a plus.
Proven experience in an administrative support role, preferably in the construction or related industry.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with project management software.
Strong organizational skills with the ability to multitask and prioritize tasks effectively.
Excellent communication skills, both written and verbal, with a professional and courteous demeanor.
Attention to detail and accuracy in data entry and document management.
Ability to work independently with minimal supervision and as part of a team.
Adaptability and willingness to learn new tasks and procedures.
Familiarity with construction terminology and processes is desirable but not required.
Health insurance
Dental insurance
Vision insurance
Paid time off
401K matching
Flexible spending account
Life insurance
Referral program
Professional development assistance
Eligibility for Year End Bonus
LifeLock Subscription

Salary Range:

$40,000 - $55,000 F.H. Paschen reserves the right to offer the selected candidate or applicant an hourly rate or salary at an appropriate level to be set and determined by the employer that is commensurate with the applicant's qualifications, experience, education, skill training, certifications, or seniority. F.H. Paschen is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, and other legally protected characteristics. If you require an accommodation in order to complete this application, please contact Tracy Tesnow at 773-444-3474. Note to Search Firm Agencies, Recruitment Agencies, and Similar Organizations and Firms: F.H. Paschen does not accept unsolicited resumes from recruiters or employment agencies. Please do not forward unsolicited resumes or candidate information to any F.H. Paschen employee. F.H Paschen will not pay fees to any third-party agency or firm and will not be responsible for any agency fees and referral compensation associated with unsolicited resumes. Unsolicited resumes received will be considered property of F.H. Paschen and will be processed accordingly.

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More about this job

Skills

Construction industry
Administrative support
Data entry
Project management
Communication skills
Regulatory compliance
Accounts payable
Onboarding
Payroll
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft PowerPoint
Organizational skills
Multitask
Prioritization
Attention to detail
Document management
Work independently
Adaptability

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