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Senior Administrative Associate, School of Health and Human Sciences
The University of Texas at Austin
United States
Senior Administrative Associate, School of Health and Human Sciences----
Added just now
University Libraries, Head of Serial and e-Resource Management
Loyola University-Chicago
IL
Reporting to the Associate Dean for Collection Strategy, this position supervises the Serial and e-Resource Management, a unit of four, and coordinates closely with the Head of Monograph…
Added 1 min ago
Supervisor, Utilities Operations (NIGHTS)
Novo Nordisk
Clayton, NC
Develop training program for Utility Systems & ensure all mandatory training requirements for the team is met
Added 1 min ago
Security Director
Andy Frain Services
Columbus, GA
Communicate with Operations manager daily and weekly regarding account performance and Security Officer performance. Communicate daily and weekly regarding security and safety…
Added 1 min ago
Retail Assistant Manager (Assistant Brand Experience Leader)-TUTWILER FARMS
Bath & Body Works
Trussville, AL
401k with company match and Associate Stock Purchase program with discount.
Added 1 min ago
Production Manager
Foremost Farms USA
Reedsburg, WI, WI
The Production Manager oversees and leads the production supervisory team and supports production activities. They will contribute to the organization's success by actively driving employee…
Added 1 min ago
Purchasing Agent, 26-082
Naval Academy Business
Annapolis, MD
…responsible for the administration of the NABSD purchase card…
Added 2 mins ago
Intensive Community Manager, Complex Care (RN)
ChenMed
Tampa, FL
The Intensive Community Care Manager (ICCM) is a Registered Nurse (RN) who works with our highest complexity patients, their primary care physicians, and other members of the care team that…
Added 2 mins ago
Shift Manager II, Columbia
Dufry Careers
TAMPA, FL
Understands and performs all Health and Safety activities as specified in the Manager’s Guide to Associate Health and Safety
Added 3 mins ago
K
Lee Wrangler - PT Temporary Sales Associate
Kontoor
Edinburgh, IN
- $12 to $14 USD / hour
The Part Time Sales Associate is responsible for supporting sales performance, delivering exceptional customer experience, and executing day-to-day store operations. The Sales Associate…
Added 3 mins ago
Lee Wrangler- Seasonal Sales Associate
Kontoor
Williamsburg, IA
Builds brand loyalty by promoting the rewards program and achieves weekly loyalty sign up goals.
Added 3 mins ago
Distribution Center Warehouse Associate - Outbound 2:30pm - 11:00pm
Border States
Fargo, ND
The Distribution Center (DC) Warehouse Associate - Outbound is responsible for accurately selecting products from inventory using pick lists or Warehouse Management System (WMS)…
Added 3 mins ago
Distribution Center Warehouse Associate - Outbound 2:30pm - 11:00pm
Border States
Fargo, ND
The Distribution Center (DC) Warehouse Associate - Outbound is responsible for accurately selecting products from inventory using pick lists or Warehouse Management System (WMS)…
Added 4 mins ago
Pro Services Manager
Floor and Decor Outlets of America, Inc.
Roswell, GA
…with the Chief Executive Merchant and Regional Pro Services Manager. Review pertinent Pro customer satisfaction results to understand customers' perspectives, and use the information to…
Added 5 mins ago
Seasonal Chef Instructor (Sur La Table)
CSC Generation
King of Prussia, PA
With over 58 stores and the largest avocational cooking program in the US, Sur La Table offers an unsurpassed selection of exclusive and premium-quality goods for the kitchen and table –…
Added 5 mins ago
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Zoo And Exotics Veterinary Assistants and Veterinary Technicians - Shreiber School of Veterinary Medicine of Rowan University
Rowan HR
Glassboro, NJ
- $20.57 to $39.38 USD / hour
…Assistants and Veterinary Technicians to join our new veterinary program and teaching hospital. The hospital is located 1.5 miles from our main Glassboro…
Added 6 mins ago
Sales Associate
United Pacific
Rock Springs, WY
The Sales Associate at United Pacific works at an assigned store location and assists in the operation of the facility in a safe, customer-focused, and profitable manner. You will perform…
Added 7 mins ago
Senior Project Manager (Data Centers)
Suffolk
Houston, TX
The Senior Project Manager is responsible for all project administration including all contractual requirements, agreements with trade partners, purchase orders, and risk management. This…
Added 7 mins ago
Certified Medical Assistant
Beacon Health System
South Bend, IN
Reports to the Practice Manager and works under the direction of the Clinical Supervisor and Office Supervisor. Under general supervision and according to established policies and…
Added 7 mins ago
Certified Medical Assistant
Beacon Health System
South Bend, IN
Reports to the Practice Manager and works under the direction of the Clinical Supervisor and Office Supervisor. Under general supervision and according to established policies and…
Added 7 mins ago
Certified Medical Assistant
Beacon Health System
South Bend, IN
Reports to the Practice Manager and works under the direction of the Clinical Supervisor and Office Supervisor. Under general supervision and according to established policies and…
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Supv Sterile Processing
Beacon Health System
South Bend, IN
Supv Sterile Processing Reports to the Manager, Central Sterile Processing. Coordinates the daily workflow, delegates and supervises work assignments to CSP team members on assigned shift.…
Added 7 mins ago
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Associate Manager Full-time
Tumi
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- Full-time
As part of our Retail team, the Associate Manager is responsible for creating a client experience that accurately reflects the ethos of our brand while building and maintaining strong…
Added 13 mins ago
Associate Director, IT Regulatory, Clinical, and Enterprise Systems
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San Diego, CA · Princeton LVL, NJ · New Brunswick, NJ
Position: Associate Director, IT Regulatory, Clinical, and Enterprise Systems
Added 13 mins ago
EM
Guest Services Rep Part Time-104020
ESA Management, LLC
Horsham, PA
- Part-time
…reporting of all safety and security issues directly to the manager or to the appropriate…

F.H. Paschen

Administrative Assistant

Chicago, IL, United States

$40,000 - $55,000 F.H.

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Job details

Pay: $40,000 - $55,000 F.H.
Experience: Paschen has over 115 years of experience in the construction industry.
Posting language: English
Posted: Nov 3, 2026

Original job description

F.H. Paschen has over 115 years of experience in the construction industry. You’ve driven on highways we paved, you’ve travelled through airports we modernized, you’ve commuted through rail stations we constructed, and your children learn in schools we built. But we are MORE than that. We offer MORE Versatility - as we work in any industry, offering any delivery method and service. We operate with MORE Tenacity - as we maneuver through tight schedules, spaces, and budgets. We provide MORE Ingenuity - by creating solutions to solve your greatest challenges. And we perform with MORE Pride - in focusing on safety and quality, and in offering more opportunities for our communities and diverse populations to build with us. We deliver far more than just on time and on budget - we deliver with MORE Paschen.

Position Overview:

Provide administrative support to project managers, engineers, and other team members, ensuring smooth and efficient operations within the construction projects. This position reports to the Office Manager and/or the project team.

Assigned Responsibilities:

Manage incoming and outgoing correspondence, including phone calls, emails, and mail, and respond or redirect inquiries as appropriate.
Assist with data entry, document formatting, and other administrative tasks to support project management activities.
Maintain organized project files and records, both in physical and electronic formats, ensuring easy access and retrieval of information.
Generate subcontractor pay applications and voucher for payment.
Coordinate and manage subcontractor payments, including timely and clear communication with subcontractors on paperwork required for release of payment.
Collect, review, and file certified payrolls and lien waivers.
Verify subcontractor insurance for compliance with contract requirements.
Maintain billing & check logs and tracking sheets.
Prepare and send subcontracts and change orders, route internally, and file.
Process vendor/supplier accounts payable vouchers for payment.
Log and track owner payments and subcontractor payments in multiple systems.
Assist with onboarding paperwork for new FHP trade workers.
Generate and submit department timecards.
Generate Illinois Department of Labor (IDOL) payroll reports for FHP trade people.
Enter certified payroll into LCP Tracker software for payroll reports for FHP trade people.
Enter compliance information for various owners, utilizing owner provided software programs when applicable.
Order office supplies and restock break room.
Sort, distribute and process daily mail for the division.
Other duties as assigned.
High school diploma or equivalent; associate degree or certification in administrative assistance is a plus.
Proven experience in an administrative support role, preferably in the construction or related industry.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with project management software.
Strong organizational skills with the ability to multitask and prioritize tasks effectively.
Excellent communication skills, both written and verbal, with a professional and courteous demeanor.
Attention to detail and accuracy in data entry and document management.
Ability to work independently with minimal supervision and as part of a team.
Adaptability and willingness to learn new tasks and procedures.
Familiarity with construction terminology and processes is desirable but not required.
Health insurance
Dental insurance
Vision insurance
Paid time off
401K matching
Flexible spending account
Life insurance
Referral program
Professional development assistance
Eligibility for Year End Bonus
LifeLock Subscription

Salary Range:

$40,000 - $55,000 F.H. Paschen reserves the right to offer the selected candidate or applicant an hourly rate or salary at an appropriate level to be set and determined by the employer that is commensurate with the applicant's qualifications, experience, education, skill training, certifications, or seniority. F.H. Paschen is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, and other legally protected characteristics. If you require an accommodation in order to complete this application, please contact Tracy Tesnow at 773-444-3474. Note to Search Firm Agencies, Recruitment Agencies, and Similar Organizations and Firms: F.H. Paschen does not accept unsolicited resumes from recruiters or employment agencies. Please do not forward unsolicited resumes or candidate information to any F.H. Paschen employee. F.H Paschen will not pay fees to any third-party agency or firm and will not be responsible for any agency fees and referral compensation associated with unsolicited resumes. Unsolicited resumes received will be considered property of F.H. Paschen and will be processed accordingly.

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More about this job

Skills

Construction industry
Administrative support
Data entry
Project management
Communication skills
Regulatory compliance
Accounts payable
Onboarding
Payroll
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft PowerPoint
Organizational skills
Multitask
Prioritization
Attention to detail
Document management
Work independently
Adaptability

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