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Added 1 min ago
Dean of Academic Affairs-$5,000 Sign-On Bonus or Relocation Assistance Available
Southeastern College
North Charleston, SC
Campus level Department Chairs/Program Coordinators
Added 1 min ago
Associate Director, IT Regulatory, Clinical, and Enterprise Systems
RayzeBio, Inc
San Diego, CA · Princeton LVL, NJ · New Brunswick, NJ
Position: Associate Director, IT Regulatory, Clinical, and Enterprise Systems
Added 1 min ago
EM
Guest Services Rep Part Time-104020
ESA Management, LLC
Horsham, PA
- Part-time
…of the hotel, including but not limited to the front desk, associate breakroom, guest laundry, fitness room, vending areas, stairwells and common…
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EM
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ESA Management, LLC
Horsham, PA
- Part-time
Stocks carts and cart rooms if necessary and or directed by management.
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EM
Guest Services Rep Part Time-104020
ESA Management, LLC
Pooler, GA
- Part-time
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Financial Care Counselor - Cancer Center Financial Care
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Durham, NC
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Site Manager (Ogden Air Logistics Complex, Hill AFB)
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Hill Air Force Base, UT
The individual shall be responsible for ensuring the completion of all site technical operational requirements required by the contract as assigned by the Program Management Office.
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Registered Nurse Per Visit
Western CT Home Care Inc
Danbury, CT
9. Participates in Quality Management Program.
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Associate Director, Women's Center
Boston College
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professional to serve as Associate Director, providing leadership for
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Manager Customer Experience
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Partner with Sales, Credit, Operations, Order Management, and other cross-functional teams to resolve issues and enhance customer experience.
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Business Management
TIAA
Dallas, TX · Charlotte, NC · Iselin, NJ · NY
- $136,000 to $177,000 USD / year
…across Technology and Finance, mature the end-to-end portfolio management lifecycle through standardization and automation, and translate complex financial and delivery data into clear…
Added 3 mins ago
RN Trauma PI Coordinator
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Collaborates with the Trauma Medical Director and Trauma Program Manager to develop and maintain a set of quality indicators for the trauma program and to ensure that staff in all…
Added 3 mins ago
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Customer Service Representative II (Remote)
AECOM
Remote, United States
- $22 to $30 USD / hour
…planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact…
Added 3 mins ago
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Safety, Health & Environment Site Officer II
AECOM
Bloomfield, NJ
- $120,000 to $150,000 USD / year
…lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn…
Added 3 mins ago
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Sales Manager
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- $12.75 to $13.5 USD / hour
Employee Assistance Program - Free access to mental health resources, life coaching and more for you and your covered family members.
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Retail Supervisor – Inventory
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401(k) program, Health, Dental, Vision, Life, and Disability plans available
Added 3 mins ago
Retail Supervisor – Inventory
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401(k) program, Health, Dental, Vision, Life, and Disability plans available
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Added 3 mins ago
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401(k) program, Health, Dental, Vision, Life, and Disability plans available
Added 4 mins ago
Manager of Clinical Documentation Integrity (CDI)
Altru Health System
Remote, United States
Associate degree in Nursing, Healthcare Administration, Health Information Management, or a related healthcare field.
Added 5 mins ago
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…creating and executing the PPL EU Regional Transmission Vegetation Management Maintenance Annual Work Plans. These activities include inspection of Rights of Way (ROW) to prescribe…
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Associate Project Manager, Project Leader, Project Manager
PPL Corporation
Montoursville, PA · Bloomsburg, PA · Scranton, PA
The Associate Project Manager position is the single point of accountability for small to routine medium projects supporting capital and maintenance projects (Transmission, Distribution and…

F.H. Paschen

Administrative Assistant

Chicago, IL, United States

$40,000 - $55,000 F.H.

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Job details

Pay: $40,000 - $55,000 F.H.
Experience: Paschen has over 115 years of experience in the construction industry.
Posting language: English
Posted: Nov 3, 2026

Original job description

F.H. Paschen has over 115 years of experience in the construction industry. You’ve driven on highways we paved, you’ve travelled through airports we modernized, you’ve commuted through rail stations we constructed, and your children learn in schools we built. But we are MORE than that. We offer MORE Versatility - as we work in any industry, offering any delivery method and service. We operate with MORE Tenacity - as we maneuver through tight schedules, spaces, and budgets. We provide MORE Ingenuity - by creating solutions to solve your greatest challenges. And we perform with MORE Pride - in focusing on safety and quality, and in offering more opportunities for our communities and diverse populations to build with us. We deliver far more than just on time and on budget - we deliver with MORE Paschen.

Position Overview:

Provide administrative support to project managers, engineers, and other team members, ensuring smooth and efficient operations within the construction projects. This position reports to the Office Manager and/or the project team.

Assigned Responsibilities:

Manage incoming and outgoing correspondence, including phone calls, emails, and mail, and respond or redirect inquiries as appropriate.
Assist with data entry, document formatting, and other administrative tasks to support project management activities.
Maintain organized project files and records, both in physical and electronic formats, ensuring easy access and retrieval of information.
Generate subcontractor pay applications and voucher for payment.
Coordinate and manage subcontractor payments, including timely and clear communication with subcontractors on paperwork required for release of payment.
Collect, review, and file certified payrolls and lien waivers.
Verify subcontractor insurance for compliance with contract requirements.
Maintain billing & check logs and tracking sheets.
Prepare and send subcontracts and change orders, route internally, and file.
Process vendor/supplier accounts payable vouchers for payment.
Log and track owner payments and subcontractor payments in multiple systems.
Assist with onboarding paperwork for new FHP trade workers.
Generate and submit department timecards.
Generate Illinois Department of Labor (IDOL) payroll reports for FHP trade people.
Enter certified payroll into LCP Tracker software for payroll reports for FHP trade people.
Enter compliance information for various owners, utilizing owner provided software programs when applicable.
Order office supplies and restock break room.
Sort, distribute and process daily mail for the division.
Other duties as assigned.
High school diploma or equivalent; associate degree or certification in administrative assistance is a plus.
Proven experience in an administrative support role, preferably in the construction or related industry.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with project management software.
Strong organizational skills with the ability to multitask and prioritize tasks effectively.
Excellent communication skills, both written and verbal, with a professional and courteous demeanor.
Attention to detail and accuracy in data entry and document management.
Ability to work independently with minimal supervision and as part of a team.
Adaptability and willingness to learn new tasks and procedures.
Familiarity with construction terminology and processes is desirable but not required.
Health insurance
Dental insurance
Vision insurance
Paid time off
401K matching
Flexible spending account
Life insurance
Referral program
Professional development assistance
Eligibility for Year End Bonus
LifeLock Subscription

Salary Range:

$40,000 - $55,000 F.H. Paschen reserves the right to offer the selected candidate or applicant an hourly rate or salary at an appropriate level to be set and determined by the employer that is commensurate with the applicant's qualifications, experience, education, skill training, certifications, or seniority. F.H. Paschen is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, and other legally protected characteristics. If you require an accommodation in order to complete this application, please contact Tracy Tesnow at 773-444-3474. Note to Search Firm Agencies, Recruitment Agencies, and Similar Organizations and Firms: F.H. Paschen does not accept unsolicited resumes from recruiters or employment agencies. Please do not forward unsolicited resumes or candidate information to any F.H. Paschen employee. F.H Paschen will not pay fees to any third-party agency or firm and will not be responsible for any agency fees and referral compensation associated with unsolicited resumes. Unsolicited resumes received will be considered property of F.H. Paschen and will be processed accordingly.

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More about this job

Skills

Construction industry
Administrative support
Data entry
Project management
Communication skills
Regulatory compliance
Accounts payable
Onboarding
Payroll
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft PowerPoint
Organizational skills
Multitask
Prioritization
Attention to detail
Document management
Work independently
Adaptability

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