Jobs in the United States

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Added 31 mins ago
C
AI Platform & DevSecOps Engineer
Credence
Remote, United States
- $150,000 to $190,000 USD / year
DevSecOps & Platform Engineering: Design, build, and maintain secure, scalable platform capabilities supporting application development and delivery within AWS GovCloud. Develop reusable…
Added 31 mins ago
C
Junior SAP SME
Credence
McLean, VA
- $100,000 to $130,000 USD / year
Understanding of software development lifecycle, testing, configuration management, and release-management practices.
Added 31 mins ago
C
Senior Application Programmer
Credence
McLean, VA
- $130,000 to $150,000 USD / year
10+ years of experience in software development, application programming, enterprise integration, or API development.
Added 36 mins ago
Institutional Review Board Specialist I
Team Member Services
United States
…assigns reviews to IRB members. Interacts directly with IRB manager, IRB Chair, IRB members, physician researchers, other researchers, and study teams daily to facilitate the research…
Added 1 hour ago
EL
Key Holder-Full Time-Jo Malone-Lake Buena Vista, FL
Estée Lauder Companies
Lake Buena Vista
- $19.39 to $25.85 USD / hour
- Full-time
We are looking for a dynamic and inspirational Key Holder to support the Store Manager and Assistant Manager to ensure the smooth efficient running of the Store. You will use your…
Added 1 hour ago
Program Manager, Transformation Office
AVEVA Solutions
Philadelphia, PA
Knowledge of software development lifecycles, risk management, change management, and emerging software industry trends.
Added 1 hour ago
Bio Equip Support Specialist
Veterans Affairs, Veterans Health Administration
Saint Louis, MO
Added 1 hour ago
EPIC Certified Systems Analyst Sr (Ambulatory)
Inova
VA
Defines modifications to application software or databases to address system functions or enhancements.
Added 1 hour ago
EPIC Certified Systems Analyst Sr (Healthy Planet)
Inova
United States
Defines modifications to application software or databases to address system functions or enhancements.
Added 1 hour ago
Environmental Coordinator - Richmond, TX
Military Spouse Jobs & VetJobs
United States
The Environmental Coordinator reports to the Plant Manager and supports the Richmond TX Cotton Seed. While working in both an office and industrial facility environment, the Environmental…
Added 2 hours ago
Project Manager. Research Support
UM Corp (Enterprise)
Miami, FL
…please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position, please review this tip…
Added 2 hours ago
Quality Manager
Consigli Construction
Milford, MA
…teams. Provide guidance regarding lessons learned review and application during development of SSQMP and preoperational…
Added 2 hours ago
Quality Manager
Consigli Construction
Boston, MA
…teams. Provide guidance regarding lessons learned review and application during development of SSQMP and preoperational…
Added 3 hours ago
LN
Senior Project Manager
Luster National
Sacramento, CA
- $140,000 to $200,000 USD / year
Proficiency with Microsoft Power BI, Oracle Cloud Analytics, or other dashboard KPI reporting software.
Added 3 hours ago
Staff Software Engineer
Conga
Boston, MA · Houston, TX
…to innovate and support growth through individual and team development, all within an environment where every voice is…
Added 3 hours ago
UO
Design and Construction Estimator
University of Colorado Denver
Boulder, CO
- $114,000 to $129,000 USD / year
…well-informed project budgets from the earliest stages of project…
Added 4 hours ago
BB
Specialist III-IC Quality Assurance
BMO Bank N.A.
Naperville, IL
- $115,768.98 to $151,800 USD / year
…quality throughout the technology lifecycle by collaborating with application, infrastructure, and middleware teams to align testing efforts with development objectives. Design, develop,…
Added 4 hours ago
BB
Specialist III-IC Quality Assurance
BMO Bank N.A.
Naperville, IL
- $115,768.98 to $151,800 USD / year
…quality throughout the technology lifecycle by collaborating with application, infrastructure, and middleware teams to align testing efforts with development objectives. Design, develop,…
Added 4 hours ago
UO
Marketing and Communications Specialist
University of Colorado Denver
Boulder, CO
- $58,200 to $67,500 USD / year
Assist Director of Marketing and Communications in the development and coordination of print communications projects including brochures, event flyers, the admissions viewbook, admitted…
Added 4 hours ago
Senior Dashboard Developer
CACI International
Ashburn, VA
Bachelor's degree + 8 years of experience in related fields, such as software development, dashboard development, full-stack development, front-end development, or business intelligence…
Added 4 hours ago
Infrastructure Delivery Manager, Infrastructure Delivery
Amazon
Herndon, VA
The mission of the team is to deliver network capacity on time with zero rework. The Infrastructure Delivery Manager will manage the implementation and delivery of inbound capacity and…
Added 4 hours ago
Cloud Solutions Engineer
Office of the Director of National Intelligence
McLean, VA
…infrastructure for IC OIG systems, including case management software and mission-critical applications hosted in cloud environments. Design and implement cloud security controls, including…
Added 6 hours ago
Senior Business Analyst I
HEARTLAND LABEL PRINTERS INC
COMBINED LOCKS, WI
Added 6 hours ago
Manufacturing Engineer
AMRON - DIV OF AMTEC CORP
ANTIGO, WI
Added 6 hours ago
Scrum Master
EMERGENT HOLDINGS, INC.
NEW BERLIN, WI

F.H. Paschen

Administrative Assistant

Chicago, IL, United States

$40,000 - $55,000 F.H.

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Job details

Pay: $40,000 - $55,000 F.H.
Experience: Paschen has over 115 years of experience in the construction industry.
Posting language: English
Posted: Nov 3, 2026

Original job description

F.H. Paschen has over 115 years of experience in the construction industry. You’ve driven on highways we paved, you’ve travelled through airports we modernized, you’ve commuted through rail stations we constructed, and your children learn in schools we built. But we are MORE than that. We offer MORE Versatility - as we work in any industry, offering any delivery method and service. We operate with MORE Tenacity - as we maneuver through tight schedules, spaces, and budgets. We provide MORE Ingenuity - by creating solutions to solve your greatest challenges. And we perform with MORE Pride - in focusing on safety and quality, and in offering more opportunities for our communities and diverse populations to build with us. We deliver far more than just on time and on budget - we deliver with MORE Paschen.

Position Overview:

Provide administrative support to project managers, engineers, and other team members, ensuring smooth and efficient operations within the construction projects. This position reports to the Office Manager and/or the project team.

Assigned Responsibilities:

Manage incoming and outgoing correspondence, including phone calls, emails, and mail, and respond or redirect inquiries as appropriate.
Assist with data entry, document formatting, and other administrative tasks to support project management activities.
Maintain organized project files and records, both in physical and electronic formats, ensuring easy access and retrieval of information.
Generate subcontractor pay applications and voucher for payment.
Coordinate and manage subcontractor payments, including timely and clear communication with subcontractors on paperwork required for release of payment.
Collect, review, and file certified payrolls and lien waivers.
Verify subcontractor insurance for compliance with contract requirements.
Maintain billing & check logs and tracking sheets.
Prepare and send subcontracts and change orders, route internally, and file.
Process vendor/supplier accounts payable vouchers for payment.
Log and track owner payments and subcontractor payments in multiple systems.
Assist with onboarding paperwork for new FHP trade workers.
Generate and submit department timecards.
Generate Illinois Department of Labor (IDOL) payroll reports for FHP trade people.
Enter certified payroll into LCP Tracker software for payroll reports for FHP trade people.
Enter compliance information for various owners, utilizing owner provided software programs when applicable.
Order office supplies and restock break room.
Sort, distribute and process daily mail for the division.
Other duties as assigned.

Requirements

High school diploma or equivalent; associate degree or certification in administrative assistance is a plus.
Proven experience in an administrative support role, preferably in the construction or related industry.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with project management software.
Strong organizational skills with the ability to multitask and prioritize tasks effectively.
Excellent communication skills, both written and verbal, with a professional and courteous demeanor.
Attention to detail and accuracy in data entry and document management.
Ability to work independently with minimal supervision and as part of a team.
Adaptability and willingness to learn new tasks and procedures.
Familiarity with construction terminology and processes is desirable but not required.

Benefits

Health insurance
Dental insurance
Vision insurance
Paid time off
401K matching
Flexible spending account
Life insurance
Referral program
Professional development assistance
Eligibility for Year End Bonus
LifeLock Subscription

Salary Range:

$40,000 - $55,000 F.H. Paschen reserves the right to offer the selected candidate or applicant an hourly rate or salary at an appropriate level to be set and determined by the employer that is commensurate with the applicant's qualifications, experience, education, skill training, certifications, or seniority. F.H. Paschen is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, and other legally protected characteristics. If you require an accommodation in order to complete this application, please contact Tracy Tesnow at 773-444-3474. Note to Search Firm Agencies, Recruitment Agencies, and Similar Organizations and Firms: F.H. Paschen does not accept unsolicited resumes from recruiters or employment agencies. Please do not forward unsolicited resumes or candidate information to any F.H. Paschen employee. F.H Paschen will not pay fees to any third-party agency or firm and will not be responsible for any agency fees and referral compensation associated with unsolicited resumes. Unsolicited resumes received will be considered property of F.H. Paschen and will be processed accordingly.

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More about this job

Skills

Construction industry
Administrative support
Data entry
Project management
Communication skills
Regulatory compliance
Accounts payable
Onboarding
Payroll
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft PowerPoint
Organizational skills
Multitask
Prioritization
Attention to detail
Document management
Work independently
Adaptability

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