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Exterior Medics

Project Coordinator

SPRINGFIELD, VA, United States

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Job details

Posting language: English
Posted: Nov 9, 2026

Original job description

Join a Next Level Construction Company as a Multifamily Project Coordinator

Leading the Field in Technology, Quality, and Professionalism

Why You’ll Love This Role

As a Multifamily Project Coordinator at Exterior Medics, you’ll help keep our projects organized, our teams connected, and our schedules moving forward. From confirming project readiness to coordinating deliveries and tracking outstanding details, your work will help turn project plans into successful outcomes.

You’ll work closely with our Multifamily Production team, Field Supervisors, Community Coordinators, Estimators, Accounting, and other departments to provide the operational support they need. If you enjoy bringing order to moving parts, solving problems, and helping others succeed, this role will feel like home.

What Sets Us Apart

Exterior Medics is more than a construction company. We’re a team of people who care about our work, our clients, and one another. Integrity, respect, enthusiasm, drive, hard work, and positivity guide how we show up every day.

For more than 18 years, we’ve helped transform homes and communities across the region through skilled craftsmanship, thoughtful use of technology, and a shared commitment to doing things well. We take pride in what we build and the relationships we create along the way.

Here, your judgment matters, your voice is heard, and your contributions are valued. You’ll have opportunities to learn, grow, and make a visible difference alongside people who want to see you succeed.

What You’ll Do

Team Support & Communication

Provide daily administrative and operational support to the Multifamily Production team and partnering departments.
Keep teams informed of project updates, schedule changes, and outstanding requirements.
Partner with Community Coordinators to support resident notices, scheduling updates, and project closeout activities.
Prepare updates for weekly production meetings, document action items, and follow through on next steps.
Follow up with internal teams, vendors, and subcontractors to keep commitments and deliverables on track.

Scheduling & Logistics

Review the production schedule daily for accuracy, identify conflicts, and communicate potential issues.
Coordinate inspections, material deliveries, equipment rentals, dumpsters, permits, and subcontractor logistics.
Help confirm materials, permits, labor schedules, and required documentation are ready before work begins.
Monitor project timelines and work with the team to resolve issues before they affect production.

Project Administration & Closeout

Maintain accurate project information, schedules, and digital files within company software platforms.
Assist with tracking budgets, purchase orders, change orders, invoicing documentation, and final billing support.
Coordinate information between Production, Estimating, Accounting, Sales, Operations, and Community Coordinators.
Support warranties, customer review requests, and other project administration needs.
Help ensure photos, warranties, and final project documentation are complete and properly distributed.

What You Bring

A high school diploma or equivalent is required. An associate degree in Business, Construction Management, Project Management, or a related field is preferred.
Two or more years of experience in project coordination, construction administration, office administration, or a related role is preferred.
Knowledge of construction or exterior services, with roofing knowledge preferred.
Experience supporting multiple projects and balancing changing priorities.
Strong organization, attention to detail, and reliable follow through.
Clear written and verbal communication skills and a collaborative approach to working across departments. Bilingual is preferred.
Confidence solving problems, asking questions, and taking ownership of your responsibilities.
Proficiency in Microsoft Office, including Outlook, Excel, Word, Teams, and SharePoint.
Comfort learning software such as Salesforce, CompanyCam, and other project management platforms.

Physical Requirements

Primarily work in an office environment using computers, phones, and standard office equipment.
Ability to work at a computer for extended periods and move throughout the office to support daily operations.
Occasionally lift and carry office supplies, files, or project materials weighing up to 25 pounds.
Occasional travel to job sites, company offices, vendor locations, or company events may be needed.

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of this position.

What We Offer

Tuition reimbursement to support continued learning and professional development.
Competitive financial benefits, including 401(k) matching.
Comprehensive healthcare options for you and your dependents.
Vision and dental plans, life insurance, paid time off, and holidays.
Prorated gym membership and company provided electronics.
A vibrant company culture with regular celebrations and team building events.

Hear It From Us

“In all my years of working in customer service, I have never worked for a company that has made me feel more welcomed, valued, and included. My opinion is not only welcomed, it’s sought out.”

Exterior Medics Employee

Join Our Team

Apply now and bring your organization, initiative, and commitment to a team that values your contributions. Let’s build a brighter future together.

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