Purchasing Assistant

We are seeking an Admin to support our Reliability and Maintenance teams. Would you be able to assist us?

• Rate of pay – will be based on experience with range $24-27/hr
• Duration – 3-6 months
• Hours – Mon-Fri 7AM-3PM | 4-8 hours of OT

JOB RESPONSIBILITIES

• Work closely with cross-functional teams, including operations, maintenance, and quality assurance, to align reliability initiatives with organizational goals.
• Maintain databases and spreadsheets, ensuring accuracy and confidentiality of information.
• Prepare and create reports, presentations, and other documents to track reliability improvements, trends and system performance.
• Collect and analyze data to support decision-making processes.
• Assist in coordinating projects, ensuring timelines and deliverables are met.
• Organize and maintain files, records, and documentation, ensuring easy access and retrieval.
• Create, process, and track purchase orders, ensuring accuracy of pricing, quantities, and timely delivery dates.
• Develop and maintain strong relationships with suppliers to support procurement needs, and resolve discrepancies
• Monitor inventory levels and coordinate in managing stock levels to prevent shortages or excess inventory.
• Ensure that all purchases comply with organizational policies and procedures.
• Performs other duties as they might be assigned.

EDUCATION AND EXPERIENCE

• 3+ years of experience in an administrative support role, with demonstrated proficiency in office management.
• Associate's degree in Business Administration or a related field; Bachelor’s degree preferred.
• Proficient in purchasing and data analysis software applications, including Microsoft Suite and Oracle

KNOWLEDGE, SKILLS AND COMPETENCIES

• Possess excellent oral and written communications skills.
• Outstanding organizational, problem-solving, and analytical skills
• Detail-oriented with a focus on quality and accuracy.
• Proactive and self-motivated, capable of working independently and as part of a team.
• Strong organizational skills and the ability to manage multiple priorities effectively.

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