Payroll Specialist

Duration: Now through the end of March, 2027.

Qualifications:

• Certified Payroll Professional (CPP) not required; but would be desirable.
• Competent with using computer applications including spreadsheets, financial and payroll software applications and website applications.
• Must maintain highest level of confidentiality.
• Must ensure compliance with HIPAA rules and regulations.

Essential Functions of the Position:

• Responsible for bi-weekly employee payroll for over 200 employees.
• Maintains employee profiles in timekeeping system and payroll system.
• Ensures all timesheets have supervisor approval and uploads data to payroll system.
• Reviews preliminary payroll registers and makes any necessary corrections.
• Prepares payroll check stubs and electronically transmits payroll via direct deposit.
• Uploads check stubs to website for distribution to employees.
• Prepares all payroll tax deposits, 403 (b) contributions and garnishments.
• Prepares quarterly payroll reports, year-end W-2s and prepares 941, state and SUTA quarterly tax returns.
• Reconciles year-end payroll to W-2 statements and submits to Social Security website.
• Submits year-end State payroll tax return.
• Submits Affordable Care Act Information returns.
• Updates tax tables in payroll software system and group life insurance amounts for applicable employees.
• Prepares work papers for annual audit of workers compensation premium.
• Maintains 403 (b) payroll documentation and assists manager in preparing work papers for external audit of Plan.
• Maintains work papers for preparing annual Affordable Care Act Information return.