Part-Time Administrative Assistant

Location: Warrendale, PA Hours: 8am-5pm (approximately 20-30 hours)

Position Summary:

We are seeking a detail-oriented and organized Administrative Assistant to support our Survey Department Coordinator and assist with daily office operations. This position plays a key role in communicating with residential clients, organizing project documentation, and supporting multiple departments within the company.

Key Responsibilities:

• Answer incoming calls from residential clients and gather contact information along with general project details for survey quote preparation
• Assist the Survey Department Coordinator with administrative and project support tasks
• Conduct online research to obtain property records, zoning documents, DOT plans, and other project-related documentation
• Print and organize project documents and maintain accurate job files for survey projects
• Assist with preparing project plan sets and documents for mailing or distribution
• Provide administrative support to three different departments within the company as needed
• Support the company’s primary administrative staff with day-to-day office duties
• Assist with weekly office housekeeping and maintaining an organized work environment

Qualifications:

• Previous administrative or office support experience preferred
• Strong communication and customer service skills
• Comfortable handling phone calls and interacting professionally with clients
• Proficient with computers, internet research, printing, and document organization
• Strong attention to detail and ability to manage multiple tasks efficiently