Office Manager

Overview:

We are looking for a dependable, organized, and proactive Office Manager to keep our day-to-day operations running smoothly. This role touches nearly every corner of the business - from managing vendors and facilities to supporting events and keeping the office stocked and functional. The ideal candidate is a natural problem-solver who takes ownership of their responsibilities, communicates well, and isn't afraid to roll up their sleeves when needed.

Responsibilities:

Facilities & Vendor Coordination:

• Serve as the primary point of contact for grounds crew, cleaning crew, and other contracted service providers
• Schedule and oversee vendor visits, ensuring work is completed to standard and on time
• Communicate any facilities issues to ownership and coordinate appropriate follow-up

Office & Inventory Management:

• Monitor, order, and maintain office supplies and general inventory
• Track inventory levels and ensure materials are organized, accessible, and replenished proactively
• Maintain an organized, clean, and professional office environment

Administrative & Clerical Support:

• Handle day-to-day administrative tasks including filing, data entry, correspondence, and document management
• Support leadership with scheduling, phone and email communication, and general clerical needs
• Maintain organized records and assist with reporting as needed

Event Support & Coordination:

• Assist in the planning and execution of company or client events
• Coordinate room setup and breakdown, ensuring spaces are arranged and ready ahead of each event
• Manage event logistics including supplies, vendor communication, and timeline coordination

Travel Coordination:

• Arrange travel accommodations for staff including flights, hotels, rental cars, and itineraries
• Research cost-effective options and ensure all travel details are communicated clearly and in advance

Requirements:

• Prior experience in office management, administrative support, or a related role
• Strong organizational and multitasking skills with sharp attention to detail
• Experience with event planning or coordination preferred
• Comfortable managing vendors and holding service providers accountable
• Proficient in Microsoft 365 or Google Workspace
• Professional communication skills - written and verbal
• Self-motivated and able to prioritize and manage multiple responsibilities independently