Office Manager

Office Manager – Construction / Excavation

Location: Stevensville, MI Pay: $30 or Negotiable Based on Experience Schedule: Full-Time, Monday–Friday

Position Overview

Express Employment Professionals is recruiting an experienced Office Manager for an established excavation and construction company in Stevensville, MI.

This position oversees the daily administrative, financial, and operational functions of the business. The ideal candidate is highly organized, dependable, and comfortable handling a wide range of responsibilities, from answering phones and processing payroll to coordinating projects and managing permits.

We're looking for someone who takes initiative, works independently, and thrives in a small-business environment where wearing multiple hats is part of the job.

Key Responsibilities

• Office Management: Oversee daily office operations, answer phones, manage correspondence, maintain records, and coordinate communication between customers, vendors, management, and field crews.

• Accounting & Bookkeeping: Manage accounts payable and receivable, invoicing, payment tracking, reconciliations, and general financial recordkeeping.

• Payroll: Process employee payroll, review timesheets, and maintain accurate employee and payroll records.

• Project Coordination: Assist with project scheduling, work orders, job costing, documentation, and communication between office staff and field crews.

• Permitting: Prepare, submit, and track permits while coordinating with municipalities, inspectors, and regulatory agencies.

• Human Resources: Assist with employee onboarding, personnel records, benefits administration, and general HR functions.

• General Operations: Coordinate with subcontractors and suppliers, track project deadlines, and support management with additional operational responsibilities as needed.

Qualifications

• Previous experience in office management, business administration, or a similar role.

• Experience in construction, excavation, contracting, or a related industry strongly preferred.

• Working knowledge of payroll, accounts payable, accounts receivable, and bookkeeping.

• Experience with QuickBooks or similar accounting software preferred.

• Familiarity with construction permitting, project coordination, or job costing is a plus.

• Strong computer skills, including Microsoft Office.

• Excellent organization, communication, and problem-solving skills.

• Ability to multitask, prioritize responsibilities, and work independently.

• High level of accuracy, professionalism, and confidentiality.

Ideal Candidate

We're looking for a well-rounded professional who can confidently manage the administrative side of a busy construction business. Someone who is proactive, detail-oriented, adaptable, and willing to jump in wherever needed.

This is an excellent opportunity for an experienced Office Manager who enjoys variety, responsibility, and playing an important role in the success of a local business.

Apply today through Express Employment Professionals!

Express Employment Professionals is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to any legally protected status.

#SJ1642