Office Administrator

Job Title: Office Administrator | Administrative Assistant Location: Santa Clara, CA Schedule: Full-Time | Monday-Friday, 8:00 AM-5:00 PM Pay: $23.00-$26.00 per hour

About the Opportunity

We are seeking a professional and organized Office Administrator to support daily office operations in a fast-paced Santa Clara environment. This role serves as the first point of contact for visitors, employees, and vendors while ensuring the office remains organized, efficient, and welcoming. The ideal candidate has strong communication skills, enjoys multitasking, and can effectively manage administrative responsibilities while supporting meetings, events, and office logistics.

Duties

• Greet visitors and provide professional reception support, including answering phones and electronic communications
• Organize and maintain common office areas, conference rooms, and kitchen facilities
• Assist with planning and coordinating office meetings, events, and team activities
• Manage incoming and outgoing mail, packages, deliveries, and pickups
• Coordinate conference room schedules and ensure meeting spaces are properly prepared
• Monitor office equipment and maintain inventory of office and kitchen supplies
• Provide logistical support for meetings, including refreshments and audio-visual setup
• Perform general administrative duties and other office support tasks as assigned

Requirements

• 1-3+ years of office administration, office management, or related experience
• Excellent written and verbal communication skills
• Proficiency with Microsoft Office applications
• Strong multitasking, organization, and prioritization abilities
• Ability to interact professionally with employees, visitors, and leadership at all levels
• Previous experience in a reception, administrative, or customer service role preferred
• Dependable, detail-oriented, and able to work independently
• Must be authorized to work in the U.S.

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