Bookkeeper

Walbridge, OH

1st Shift

Job Duties:

· Enter, verify and process vendor invoices with accurate company coding and supporting documentation.

· Review rates, purchase authorizations and invoices for discrepancies, duplicate payments or errors.

· Help reconcile vendor statements and organize records for payment approval.

· Support truck company invoice review and verification where assigned.

· Assist with customer invoicing, receipts, payment posting and receivables follow-up.

· Review unpaid balances, investigate discrepancies and maintain organized customer documentation.

· Help identify delayed or missing customer payments and support established collections procedures.

· Help classify each company’s revenue, direct costs, overhead and operating expenses accurately.

· Maintain organized digital documents and standardized accounting SOPs.

· Use QuickBooks, Excel, Outlook and company operating systems to improve accounting accuracy and consistency.

· Work closely with supervisor and the external bookkeeper, with appropriate separation of approval and transaction-entry duties.

· Support bank and credit-card reconciliations and routine month-end closing.

· Document intercompany transfers, charges, credits and balances accurately by legal entity.

· Provide records and schedules to the outside bookkeeping service and accounting advisors for reconciliation.

· Flag unusual entries or unexplained differences and support correction after approval.

Required:

· At least three years of bookkeeping, accounting support or comparable financial administration experience.

· Practical experience with accounts payable, accounts receivable, general ledger transactions and reconciliations.

· Working proficiency with QuickBooks or comparable accounting software, Excel and Microsoft 365.

· Strong attention to detail, confidentiality, follow-through and organizational skills.

· Ability to maintain accurate records across more than one affiliated company.

#3486OS