Assistant Administrator/Accountant

The Assistant Administrator / Accountant supports the operational, financial, and administrative functions of a professional services organization, with a strong focus on internal billing operations and revenue cycle management. Working closely with leadership and administrative staff, this role helps ensure efficient day-to-day operations, accurate financial reporting, regulatory compliance, and strong organizational performance.

This position also plays a key role in financial analysis and reporting, utilizing internal data systems to develop operational insights, reporting dashboards, and performance metrics to support leadership decision-making.

Key Responsibilities

Operational Support

• Assist with day-to-day administrative and operational functions.
• Support scheduling coordination and staffing logistics.
• Help oversee office workflows to ensure operational efficiency and compliance with internal policies.

Financial & Business Operations

• Support internal billing processes, coding coordination, and collections activities.
• Monitor operational performance indicators and productivity metrics.
• Assist leadership in identifying trends and opportunities to improve financial and operational performance.

Accounting & Payroll

• Assist with accounting functions including expense tracking, invoice processing, and monthly financial reporting.
• Support payroll processing, including compensation reconciliation and payroll audits.
• Learn and assist with quarterly tax reporting and payroll-related compliance.
• Coordinate with external accounting partners and financial advisors as needed.

Data Analysis & Reporting

• Utilize internal billing and operational systems to extract and analyze data.
• Develop usage reports, operational dashboards, and financial summaries for leadership.
• Analyze workflow efficiency, utilization patterns, and operational trends.
• Present data insights that help leadership improve performance, productivity, and financial outcomes.
• Take initiative in developing new reporting tools and analytical processes.

Human Resources & Administrative Support

• Assist with recruitment coordination, onboarding processes, and personnel documentation.
• Support payroll administration and benefits coordination.
• Maintain employee records and assist with HR compliance requirements.
• Provide support with staff development initiatives and performance review processes.

Qualifications

• Bachelor’s degree in Business Administration, Accounting, Finance, or related field preferred.
• Experience with accounting, financial reporting, payroll, or administrative operations strongly preferred.
• Strong analytical skills and the ability to work with large datasets to generate meaningful insights.
• Proficiency with spreadsheets and data analysis tools.
• Strong organizational, communication, and problem-solving abilities.
• Ability to work independently, take ownership of projects, and develop new reporting and analytical processes.

Ideal Candidate

The ideal candidate will have a dynamic and proactive approach, with a strong interest in financial analysis and operational data. This individual will be comfortable working with internal data systems to create reports and dashboards that support leadership decision-making and improve organizational performance