AP/AR Specialist

Key Responsibilities

• Process vendor invoices and payments, including three-way matching.
• Assist with accounts payable and accounts receivable.
• Prepare and process customer invoices.
• Enter and maintain customer purchase orders.
• Assist the purchasing team with internal purchase orders for vendors.
• Maintain accurate financial records and documentation.
• Prepare reports and provide information to managers as needed.
• Assist with scheduling interviews and coordinating staffing activities.
• Maintain files, records, schedules, and business documentation.
• Support HR and payroll with administrative tasks and documentation.
• Assist with general office and business administration duties.
• Communicate professionally with customers, vendors, and internal team members.
• Maintain strict confidentiality when handling financial, employee, HR, and payroll information.
• Follow company procedures and protect sensitive business information.
• Demonstrate reliability, punctuality, and accountability in daily responsibilities.

Qualifications and Experience

• Experience in accounts payable, accounts receivable, invoicing, or general accounting administration preferred.
• Strong attention to detail and organizational skills.
• Ability to manage multiple tasks, meet deadlines, and solve problems independently.
• Strong communication and computer skills.
• Ability to learn new systems and procedures quickly.
• Dependable, self-motivated, and consistently punctual.
• Ability to handle confidential information with discretion.
• Experience with payroll and human resources.
• Bilingual in English and Spanish is a plus.
• Experience with purchase orders, invoice processing, and financial reporting.

Schedule: Monday-Friday, 7am-3:30pm or 8am-4:30pm