Administrative Operations Coordinator

We are seeking an experienced Administrative & Operations Coordinator for a precision machining company in Fremont. This hands-on role supports the Operations Manager across order processing, purchasing, and production coordination. It is not a traditional administrative assistant position.

Responsibilities

• Enter customer orders and review POs for part numbers, pricing, revisions, and delivery dates
• Create and maintain work orders, BOMs, and production documentation
• Support production planning, scheduling, and material requirements
• Create, process, and track purchase orders; request quotes and compare suppliers
• Follow up with vendors on open POs, shortages, and late deliveries
• Coordinate with customers, Production, Quality, Shipping, and Accounting to resolve issues
• Assist with invoicing, accounts receivable follow-up, and Excel reporting

Qualifications

• Minimum of three years of administrative, purchasing, or order-processing experience in manufacturing
• Experience with customer POs, work orders, job travelers, and production documentation
• Strong follow-up skills and ability to manage multiple priorities to completion
• Strong attention to detail with part numbers, quantities, and pricing
• Proficiency in Microsoft Excel, Word, Outlook, and Adobe PDF
• Strong written and verbal communication skills

Preferred: Machine shop or metal fabrication experience; QuickBooks or ERP/MRP software experience.