Administrative Assistant/Receptionist

Express Employment Professionals is searching for an Administrative Assistant/Receptionist for a reputable law firm. This is a part time position, Monday-Friday 10am-5pm. The starting wage is $20.

Key Responsibilities:

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Front Desk Management:

• Greet clients, visitors, and staff in a professional and friendly manner.
• Answer and direct phone calls, take messages, and manage the main phone line.

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Administrative Support:

• Schedule appointments and maintain the office calendar.
• Assist attorneys and staff with administrative tasks, such as document preparation and filing.
• Organize and maintain physical and electronic client files.
• Handle incoming and outgoing mail, courier services, and deliveries.

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Office Coordination:

• Monitor and order office supplies to ensure the office runs smoothly.
• Keep the reception area and conference rooms neat and presentable.
• Coordinate with vendors for office maintenance when needed.

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Data Entry & Record Keeping:

• Input client information into the firm’s case management system.
• Update and maintain records to ensure accuracy and confidentiality.

Qualifications:

• High school diploma or equivalent (Associate’s degree or coursework in business administration is a plus).
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Professional demeanor and appearance.
• Ability to handle sensitive information with discretion.