Administrative Assistant

We are looking for an organized, detail-oriented professional who enjoys supporting employees, coordinating activities, and keeping office operations running smoothly. This role offers the opportunity to contribute to employee engagement, communication, and day-to-day administrative success in a manufacturing environment.

Responsibilities

• Maintain inventory and order office supplies, company apparel, breakroom supplies, and employee recognition items.

• Create and distribute the monthly employee newsletter.

• Support employee engagement initiatives and coordinate employee recognition activities.

• Plan and coordinate site events, employee activities, and visitor lunches.

• Update and maintain facility digital displays and communication boards.

• File and maintain product certificates, material certifications, production inspection records, and other operational documentation.

• Update and maintain departmental playbooks and administrative resources.

• Coordinate with temporary staffing agencies regarding open positions and onboarding needs.

• Conduct temporary employee orientations and support onboarding activities.

• Coordinate birthday celebrations, employee recognition cards, and other morale-building activities.

• Create, assign, and maintain employee and visitor identification badges.

• Coordinate professional employee photographs and site photography needs with external vendors.

• Maintain emergency roll call documentation, employee contact lists, and other critical site communications.

• Administer and coordinate employee uniform programs.

• Maintain company policy manuals and ensure current versions are available.

• Coordinate employee program certificates, apparel, and recognition materials.

• Provide administrative support to site leadership, Human Resources, and operations teams to ensure efficient day-to-day business operations.

• Support management and team leaders with special projects, reports, and administrative tasks as needed.

• Perform additional duties and responsibilities as assigned.

Qualifications

• High school diploma or GED required; an associate degree in Business Administration, Human Resources, Communications, or a related field is preferred.

• Minimum of 2–3 years of administrative support, office administration, human resources support, or customer service experience, preferably in a manufacturing or industrial environment.

Skills

• Proficiency in Microsoft Office, particularly Excel, Word, PowerPoint, Outlook, and Teams.

• Strong organizational skills with exceptional attention to detail and accuracy.

• Excellent written and verbal communication skills.

• Ability to handle confidential and sensitive information with professionalism, discretion, and a commitment to data privacy and security.

• Strong customer service, interpersonal, and relationship-building skills.

• Experience coordinating events, employee engagement activities, and administrative processes preferred.

Abilities

• Effectively manage multiple priorities, organize workloads, and meet deadlines while maintaining accurate records, documentation, and schedules.

• Adapt to changing business needs and work effectively in a fast-paced environment while maintaining a positive, professional, customer-focused attitude.

• Build and maintain effective working relationships with employees, leadership, visitors, vendors, and external business partners.

• Work independently, exercise sound judgment, resolve administrative issues, and communicate effectively across all levels of the organization with minimal supervision.

• Support employee engagement initiatives, special projects, and other assigned responsibilities with flexibility and a commitment to organizational success.

• Ability to lift up to 50 pounds.

What We Offer

• The opportunity to work in a dynamic manufacturing environment.

• Opportunities to develop new skills and contribute to business operations.

• A collaborative, team-oriented workplace.

• The opportunity to make a meaningful impact on employee engagement and workplace culture.

• Benefits designed to support employees' well-being and professional success.

Equal Opportunity Employer: We are committed to fostering a respectful, inclusive workplace where employees can contribute, grow, and succeed.