Administrative Assistant

Key Responsibilities

• Answer and direct phone calls, emails, and other correspondence.
• Schedule appointments, meetings, and company activities.
• Maintain calendars, files, records, and office documentation.
• Prepare reports, letters, spreadsheets, invoices, and other documents.
• Enter and maintain accurate information in company databases and computer systems.
• Assist with billing, data entry, filing, and other clerical duties.
• Order and maintain office supplies and equipment.
• Communicate with customers, vendors, employees, and management in a professional manner.
• Assist with coordinating daily office operations.
• Organize and maintain confidential documents and records.
• Support management and other departments with administrative tasks and special projects.
• Perform other duties as assigned.

Preferred Skills

• Customer service experience.
• Experience with scheduling and calendar management.
• Data entry and record-keeping experience.
• Experience with QuickBooks or other accounting software.
• Ability to learn new office and business software.

Qualifications

• High school diploma or equivalent required.
• Previous administrative or office experience preferred.
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Proficient with Microsoft Off