Administrative Assistant

Flexible Part Time Administrative Assistant

Job Title: Administrative Assistant Pay Rate: $18/ per hour

Position Summary:

We are seeking a detail-oriented and organized Post / Administrative Assistant to support daily office operations. This position is responsible for handling incoming and outgoing mail, scanning and filing documents, maintaining records, assisting with general administrative duties, and providing support to various departments. The ideal candidate is dependable, professional, and able to manage multiple tasks in a fast-paced office environment.

Key Responsibilities:

• Process, sort, distribute, and prepare incoming and outgoing mail and packages.
• Scan, upload, and organize documents within company databases and filing systems.
• Maintain accurate electronic and physical records.
• Answer and direct incoming phone calls professionally.
• Greet visitors and assist with general front-office duties.
• Schedule appointments, meetings, and conference rooms as needed.
• Prepare correspondence, reports, and other office documents.
• Order and maintain office supplies and inventory.
• Assist with data entry and record management.
• Support various departments with administrative projects and tasks.
• Ensure confidential information is handled appropriately.
• Perform other clerical and administrative duties as assigned.

Qualifications:

• High school diploma or equivalent required.
• Previous administrative, office support, or clerical experience preferred.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational and time-management skills.
• Excellent verbal and written communication abilities.
• Ability to multitask and prioritize responsibilities effectively.
• High attention to detail and accuracy.
• Professional demeanor and strong customer service skills.

Preferred Skills:

• Experience with document management systems.
• Knowledge of office equipment including scanners, copiers, and postage machines.
• Ability to work independently and as part of a team.

Schedule: PT/ Flexible Benefits: Available based on company eligibility and policies.

This role is ideal for someone who enjoys administrative work, document management, and keeping office operations running smoothly.