Project Coordinator - Trade Shows and Events

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Profit sharing

Exhibit Pros is looking for a driven, highly skilled professional to join our team as a Project Coordinator. We are seeking an ambitious individual with strong technology skills, proposal-writing experience, and a passion for growth. The ideal candidate is reliable, quick to learn, and eager to advance within our company. Trade show industry experience is required. This role offers hands-on training and valuable industry experience.

Responsibilities

• What You’ll Do (Responsibilities)

• Provide administrative and project coordination support to Project Managers.
• Manage and prioritize complex event planning & trade show coordination, including completing trade show forms.
• Collaborate with vendors, shipping teams, graphic designers, and other departments.
• Process work orders, submittals, and material requisitions.
• Engage with clients via email and phone to maintain and grow client relationships.
• Train on and utilize industry-specific project management platforms:
• Monday.com, ExhibitForce, IntelliEvent (training provided).
• Assist in developing bids, proposals, and processing orders.

Qualifications

What We’re Looking For (Qualifications)

• Minimum Associate’s Degree (BA/BS in Communications, Marketing, Business, or related field preferred).
• 1-2 years of experience in proposal writing, event planning, conventions, or trade shows preferred.
• Tech-savvy – Strong ability to learn and adapt to new project management software & tools.
• Exceptional organizational and multitasking skills with strong attention to detail.
• Proactive and adaptable – Ability to execute quickly, meet deadlines, and adjust to changes.
• Strong problem-solving skills – Ability to think critically and analytically.
• Excellent communication & writing skills – Strong editing/proofreading skills are a plus.
• Proficiency in Google Suite and Microsoft Office (Word, Excel, PowerPoint) – Experience with Photoshop and Adobe Illustrator is a plus.
• Additional marketing knowledge is a plus.

Ideal Work Experience:

• Event Coordinator
• Trade Show Exhibit Management
• Convention Planning
• Project Coordinator or Management

Why Join Us?

• Career Growth & Advancement – Pathway to Project Manager
• Competitive Compensation & Benefits
• Health, Vision, & Dental Insurance
• 401(k) Plan
• Paid Time Off

About Exhibit Pros

Exhibit Pros is a Las Vegas-based firm specializing in the fabrication of custom-designed trade show displays and exhibits. From concept to execution, we design, build, deliver, install, and dismantle attention-grabbing exhibits for conventions and trade shows across the country.

This is an exciting opportunity to join a dynamic team, gain hands-on experience, and grow into a leadership role in the trade show industry! Apply now and take the next step in your career with Exhibit Pros!