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Added 1 min ago
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Staff Infrastructure Engineer, Cost Optimization
Jobgether
Remote, United States
- $182,400 to $250,800 USD / year
…insights into actionable business strategies. You will build the tools, dashboards, and financial models needed to make infrastructure spending more transparent, predictable, and efficient.…
Added 1 min ago
J
Staff Data Scientist
Jobgether
Remote, United States
- $123,804 to $185,700 USD / year
Experience working in Agile environments using tools such as Azure DevOps, Jira, or equivalent platforms.
Added 1 min ago
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SR R&D/PRODUCT DVL ENGINEER
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Remote, United States
- $115,000 to $145,000 USD / year
Proficiency with signal integrity analysis and simulation tools such as Agilent ADS, Ansys HFSS, CST, or equivalent platforms.
Added 1 min ago
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Sr FP&A Analyst II
Jobgether
Remote, United States
- $90,000 to $128,000 USD / year
…growth activities, mentoring junior analysts, and enhancing the tools and reporting capabilities of the finance function. This is an opportunity to make a meaningful impact within a…
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Senior Software Engineer, Atlas Agent Engine
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Remote, United States
…opportunity to tackle complex technical challenges, influence developer experience, and build foundational technology at the forefront of AI…
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Senior Data Engineer, Ads Data (AI Native)
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Remote, United States
- $129,000 to $192,000 USD / year
…leverage modern cloud technologies and AI-powered development tools to improve engineering efficiency, platform reliability, and scalability. This is an opportunity to combine deep…
Added 1 min ago
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Manager, Global Benefits
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Remote, United States
- $116,200 to $155,000 USD / year
…diverse regions. You will also champion the use of AI-powered tools and data analytics to modernize benefits delivery, improve employee experiences, and strengthen operational efficiency.…
Added 1 min ago
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Life Sales Manager
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Remote, United States
- $94,500 to $105,000 USD / year
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Director of Technical Support Engineering
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Remote, United States
…into reusable documentation, diagnostic scripts, and automated tools that improve visibility into customer workloads, integrations, and infrastructure while reducing repetitive support…
Added 1 min ago
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Digital Product Marketing Manager, USP–NF
Jobgether
Remote, United States
- $101,042 to $142,429.5 USD / year
Strong proficiency in marketing automation platforms, with Marketo preferred; experience with HubSpot, Pardot, Eloqua, or similar tools is also considered.
Added 1 min ago
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Data Policy & Governance Lead
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- $107,000 to $230,000 USD / year
Identify opportunities to leverage AI-assisted tools and automated development workflows to streamline data classification, policy testing, and governance reporting.
Added 1 min ago
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5+ Year Site Development PE - Kansas City, MO
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Proficiency in AutoCAD Civil 3D and related design tools
Added 2 mins ago
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5+ Year Land Development PE - Overland Park, KS
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Support the enterprise economic capital model and other risk-quantification tools by investigating issues, evaluating and implementing changes, testing and reconciling results, and…
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Capital One Shopping Tech, Data Engineer 5 (Remote- Eligible)
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Clinical Research Associate II (US West) - FSP
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Closed listing

Evident Scientific

Assistant, Sr. Exec Admin

Needham, MA, United States

This opening has closed.

The original listing is kept below for reference.

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About employer

Job details

Posting language: English
Posted: Nov 9, 2026

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Original job description

Archived listing. The details below describe a past opening.

Assistant, Sr. Exec Admin

At Evident, we deliver optical technology that pushes the limits of scientific discovery. Through advanced microscopy solutions, we help researchers and innovators illuminate the unseen.

Evident supplies advanced solutions that help make the world safer and healthier. Committed to developing new technologies and delivering world-class customer service, our responsibility goes beyond manufacturing products - we are pioneers. For more information : https://www.evidentscientific.com/en/

The Senior Executive Assistant will support members of the C suite for Evident Scientific MIS, Inc. This person performs a variety of administrative duties to ensure that the Office of the Executives operate efficiently. They are responsible for properly administering various activities, policies, and programs so that the Executive Team focuses on business concerns and issues. This person coordinates and administers Corporate Office schedules, activities, policies, and programs, composes routine and confidential business correspondence, screens incoming correspondence and emails, enters and tracks budgetary expenses, assists in travel arrangements with agency, organizes and schedules meetings, and other administrative activities in support of the executive team. The successful candidate should also be willing to work beyond typical office hours to respond to issues (example: when an overseas trip requires attention).

Key Responsibilities

Utilize exceptional judgement and discretion on a variety of confidential business matters
Proficient in various computer software programs e.g., MS Office Suite to record and analyze information.
Maintains records and logs communicating with various internal and external resources and notifying executives of any problems that may arise.
Provide administrative assistance to other departments as requested by leadership.
Collect information and updating contacts.
Coordinating and distributing key business documents to team members as needed
Responds to and screens incoming correspondence.
Direct requests to appropriate personnel or provides information to complete the request.
Takes and relays messages.
Generates routine and confidential letters reports and memoranda from rough draft or written notes ensuring accurate grammar spelling and business formats.
Composes business correspondence. Sends original and copies of correspondence to designated addressees. Maintains correspondence files.
Makes travel arrangements for corporate executives and visitors to Evident, which involves working directly with service providers to arrange transportation and lodging. Prepares and distributes travel itineraries.
Arranges dining at approved venues. Reviews and logs travel and entertainment forms.
Processes expense reports & audits charges / payments.
Organizes and schedules on site or off-site meetings. Ensures that facilities are adequate.
Maintains a calendar of itineraries and schedules and coordinates business meetings and conference calls.
Provides periodic updates of current and forthcoming deadlines.
Ensures billing charges are appropriate for invoices assigns general ledger accounting code processes purchase requisitions for invoices and submits bills for signature for payment in a timely manner.
Organizes and maintains files of records. Maintains all appropriate forms and files material as required. Recovers information from files upon request.
Participate actively in the development and implementation of a continuous improvement culture.

Qualifications

Education and Relevant Experience

BS/BA degree preferred
Prior experience supporting C-Level Executives
Minimum of ten (10) years administrative experience
Knowledge of desktop computer tools e.g. Word, Excel, PowerPoint, Outlook, SharePoint
Excellent organizational skills
Project management skills
Excellent working knowledge of Microsoft Office 365

Behavioral Skills

Excellent, concise written and verbal communication skills. Tact and diplomacy, etiquette.
Understanding of the principles of customer service.
Ability to work with employees at every level in the organization.
Attention to detail is a necessity
Demonstrable experience of problem solving / analytical skills.
Comfortable managing small projects to completion.

We realize that work is more than just a job for you.

It is a big part of your life, but not the only one. That's why we offer competitive salaries, an annual bonus program and comprehensive medical benefits, as well as tuition reimbursement, flexible hours, parental and adoption leave, on-site services and support networks, all so that you are ready to meet life's challenges.

We are committed to fostering a culture of well-being and inclusion by conveying the values that are most important to our employees.

Core Evident Behaviors

Think Big - Sets ambitious goals, thinks beyond the immediate and works outside of own area for insight and inspiration to excel

Own the Outcome - takes a high degree of personal accountability and ownership, and embraces a customer-centric approach to prioritization, planning, and work

Test. Decide. Go. -Open minded, willing to try new things, balances risk with agility in a culture of learning and rapid growth, moves at pace to get the right things done

Kaizen Everywhere, Everyday - Solicits feedback to enhance effectiveness; continually identifies and drives improvement and new ways of working, operating, and thinking

Grow Together - Listens openly, embraces learning, and values diverse perspectives to spark ideas and build a stronger, more dynamic team

Annual salary 95K - 119K,

Evident Scientific MIS is an equal opportunity employer.

About employer

More about this job

Skills

C
MIS
Administrative support
Microsoft Office
Leadership
Coordinate transportation
General ledger
Process improvement
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
Microsoft SharePoint
Organizational skills
Project management
Communication skills
Customer service
Problem solving
Analytical skills
Prioritization

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