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Added 1 min ago
WC
Academic Curriculum Manager
Waukesha County Technical College
Pewaukee, WI
- $82,600 to $92,880 USD / year
Join our team as the Academic Curriculum Manager and play a key leadership role in shaping innovative, high-quality academic programs that support student success and meet the evolving…
Added 5 mins ago
CO
Fleet technician II
County of Roanoke Virginia
Roanoke, VA
- $48,507.06 to $53,357.76 USD / year
…Works under the supervision of the Fleet Supervisors and Fleet Manager in accordance with current laws, government regulations, and the County’s Fleet Management Policy. Performs other…
Added 6 mins ago
GG
Information Technology Manager (46336)
Goodwill Gulf Coast
Mobile, AL
- $31.25 USD / hour
TITLE: Information Technology Manager DATE WRITTEN: 01/2026
Added 10 mins ago
Leasing Professional
Arqline
Charlotte, NC
…multi-family industry, must be familiar with using computer software to perform various tasks, must have a proven track record in sales and leasing properties, excellent interpersonal…
Added 10 mins ago
GR
Assistant Program Director (Baxter)
GODDARD RIVERSIDE COMMUNITY CENTER
Elmhurst, NY
- $73,000 to $76,000 USD / year
Intro/Program Description: Goddard Riverside invests in people & strengthens community, serving more than 20,000) people throughout New York City with a variety of programs for all ages. We…
Added 11 mins ago
QA/QC Manager - Commercial Construction
GPAC
Grapevine, TX
A well-established commercial builder in the Dallas–Fort Worth area is looking for a QA/QC Manager to own quality on its projects from preconstruction through closeout. You'll partner with…
Added 14 mins ago
Maintenance Technician II
Federal Express Corporation
JACKSONVILLE, FL
Multiple certificates and degrees may be assessed by manager and HR to determine relevancy to minimum qualifications and experience
Added 19 mins ago
VH
Dispensary Supervisor I
Vireo Health
Rochester, MN
- $50,000 to $55,000 USD / year
…approach to store operations. In the absence of the General Manager and Dispensary Supervisor II, the Dispensary Supervisor I must have the ability to oversee all store…
Added 20 mins ago
G
Project Manager
GPAC
Athens, GA
- $80,000 to $90,000 USD / year
…Athens, GA area. Our client is seeking an experienced Project Manager to lead structural and miscellaneous steel projects from contract award through fabrication, erection, and…
Added 20 mins ago
G
Project Manager
GPAC
Baton Rouge, LA
- $100,000 to $120,000 USD / year
…Rouge, LA area. Our client is seeking an experienced Project Manager to lead structural and miscellaneous steel projects from contract award through fabrication, erection, and…
Added 22 mins ago
G
Production Manager
GPAC
Sioux Falls, SD
- $80,000 to $120,000 USD / year
…the Sioux Falls, SD area. Our client is seeking a Production Manager to plan and lead fabrication production and drive on-time…
Added 22 mins ago
G
Project Manager
GPAC
Cincinnati, OH
- $80,000 to $120,000 USD / year
…Cincinnati, OH area. Our client is seeking an experienced Project Manager to lead structural and miscellaneous steel projects from contract award through fabrication, erection, and…
Added 22 mins ago
G
Project Manager
GPAC
Cleveland, OH
- $90,000 to $130,000 USD / year
…Cleveland, OH area. Our client is seeking an experienced Project Manager to lead structural and miscellaneous steel projects from contract award through fabrication, erection, and…
Added 22 mins ago
G
Project Manager
GPAC
Cleveland, OH
- $100,000 to $125,000 USD / year
…Cleveland, OH area. Our client is seeking an experienced Project Manager to lead structural and miscellaneous steel projects from contract award through fabrication, erection, and…
Added 23 mins ago
G
Project Manager
GPAC
Columbia, MO
- $100,000 to $120,000 USD / year
…Columbia, MO area. Our client is seeking an experienced Project Manager to lead structural and miscellaneous steel projects from contract award through fabrication, erection, and…
Added 23 mins ago
G
Project Manager
GPAC
Columbus, OH
- $95,000 to $120,000 USD / year
…Columbus, OH area. Our client is seeking an experienced Project Manager to lead structural and miscellaneous steel projects from contract award through fabrication, erection, and…
Added 23 mins ago
G
Project Manager
GPAC
Chicago, IL
- $110,000 to $120,000 USD / year
…Chicago, IL area. Our client is seeking an experienced Project Manager to lead structural and miscellaneous steel projects from contract award through fabrication, erection, and…
Added 23 mins ago
G
Project Manager
GPAC
Chicago, IL
- $100,000 to $125,000 USD / year
…Chicago, IL area. Our client is seeking an experienced Project Manager to lead structural and miscellaneous steel projects from contract award through fabrication, erection, and…
Added 23 mins ago
G
Project Manager
GPAC
Chicago, IL
- $100,000 to $125,000 USD / year
…Chicago, IL area. Our client is seeking an experienced Project Manager to lead structural and miscellaneous steel projects from contract award through fabrication, erection, and…
Added 23 mins ago
G
Project Manager
GPAC
Atlanta, GA
- $100,000 to $135,000 USD / year
…Atlanta, GA area. Our client is seeking an experienced Project Manager to lead structural and miscellaneous steel projects from contract award through fabrication, erection, and…
Added 23 mins ago
G
Project Manager
GPAC
Atlanta, GA
- $80,000 to $100,000 USD / year
…Atlanta, GA area. Our client is seeking an experienced Project Manager to lead structural and miscellaneous steel projects from contract award through fabrication, erection, and…
Added 23 mins ago
G
Project Manager
GPAC
Charlotte, NC
- $115,000 to $130,000 USD / year
…Charlotte, NC area. Our client is seeking an experienced Project Manager to lead structural and miscellaneous steel projects from contract award through fabrication, erection, and…
Added 23 mins ago
G
Project Manager
GPAC
Charlotte, NC
- $80,000 to $120,000 USD / year
…Charlotte, NC area. Our client is seeking an experienced Project Manager to lead structural and miscellaneous steel projects from contract award through fabrication, erection, and…
Added 23 mins ago
G
Project Manager
GPAC
Evansville, IN
- $80,000 to $100,000 USD / year
…Evansville, IN area. Our client is seeking an experienced Project Manager to lead structural and miscellaneous steel projects from contract award through fabrication, erection, and…
Added 23 mins ago
G
Project Manager
GPAC
Evansville, IN
- $79,000 to $96,000 USD / year
…Evansville, IN area. Our client is seeking an experienced Project Manager to lead structural and miscellaneous steel projects from contract award through fabrication, erection, and…

EVERGREEN VIRTUAL ACADEMY

Fiscal Services Assistant

Portland, OR, United States

$49,920 to $60,320 USD / month

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Job details

Pay: $49,920 to $60,320 USD / month
Apply by: Jan 30, 2027
Posting language: English
Posted: Nov 5, 2026

Original job description

Overview

Evergreen Virtual Academy (EVA) is an independently managed, public charter school for kindergarten through 12th grade students in Oregon. When you join the team at EVA, you join a team of dedicated professionals working all over the state in a virtual environment to ensure the success of our families and students in meeting their educational needs and goals. EVA is authorized by the North Bend School District and accredited through Cognia.

Job Summary

The Business Services Specialist performs routine accounts payable, billing, purchasing, account reconciliation, and front office duties. This entry- to mid-level position follows established procedures, maintains accurate documentation, meets processing deadlines, and refers exceptions to the Business Manager. The position supports reception and clerical operations at the Portland Business Office/Warehouse and coordinates daily office coverage with warehouse staff.

Suggested work allocation: 80% financial processing and 20% reception and clerical support. Actual assignments may vary with school needs.

Essential Duties, Responsibilities, and Abilities

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Accounts Payable

Receive, date, organize, and enter vendor invoices; check amounts, duplicates, coding, required approvals, and evidence that goods or services were received.
Create purchase orders, match invoices to purchase orders, receipts, and supporting records; resolve routine discrepancies with vendors and staff and escalate unresolved items.
Maintain vendor files and request required documentation, including W-9 forms. Route new vendors and payment-detail changes through the school’s verification and approval process.
Prepare payment batches for authorized review and release; track due dates, reconcile vendor statements, and organize records for month-end and annual reporting.

Accounts Receivable

Prepare and send invoices using approved agreements, rates, and supporting records; maintain billing schedules and customer account information.
Record receipts and apply payments to invoices as assigned; maintain an open-invoice list and send courteous follow-up reminders.
Research billing discrepancies and refer disputed charges, credits, refunds, and overdue balances to the Business Manager for direction and approval.
Prepare and make bank deposits, accurately record deposits, and maintain supporting documentation in accordance with EVA’s financial procedures

Procurement/Reconciliations

Place orders within assigned purchasing limits; retain approvals, itemized receipts, order confirmations, and business-purpose documentation.
Track deliveries, returns, credits, and refunds with warehouse staff; follow up on incomplete or incorrect orders.
Collect cardholder receipts and match transactions to monthly statements; apply approved account and program codes and prepare reconciliation packets by established deadlines.
Maintain monthly statements and records
Identify missing receipts, duplicate charges, unusual transactions, and unresolved credits; promptly report concerns and support dispute resolution.
Submit completed reconciliations for independent review and approval.
Follow purchasing and card-use procedures and protect card and vendor information.

Accuracy, communication, and internal controls

Maintain complete, organized financial records and processing logs; support month-end close, audit requests, and routine status reporting.
Keep student, employee, vendor, and financial information confidential; follow EVA records, privacy, and mandatory reporting procedures applicable to the role.
Communicate processing status and missing documentation; use checklists, meet deadlines, and promptly report errors or suspected irregularities.
Prepare transactions for approval. The employee does not approve their own purchases, release their own payment batches, approve write-offs, or perform final review of their own reconciliations.
Provide other related processing and office support as assigned within the scope of this position.

Clerical/Administrative Duties:

Greet visitors, students, families, vendors, and delivery personnel; follow visitor access procedures and direct inquiries to the appropriate staff member.
Answer and route calls and messages; monitor assigned email inboxes and provide timely, courteous responses.
Works closely with the Warehouse Manager/Clerk and assists with various projects including but not limited to:
Creating mail merges for mailing/printing needs
Daily office tasks (distributing mail, organizing and maintaining organization of school events and other items, etc.)
Checks office inventory and provides a list of items needed to the Business Manager, SFO
Printing and mailing student/staff ID cards
Supports efforts for retention and re-registration.
Participates in in-person events as needed.
Operate/manage a variety of office equipment, printers/computer, and peripheral technologies to process/record information
Utilizes a variety of word processing, database, presentation, webpage, spreadsheet, email, internet, intranet, and other software and tools to generate lists, reports, and track other duties/materials.
Other related duties as assigned.

Communication and Relationship Building:

Maintains positive rapport with families and students they
Works collaboratively with other staff members across grade levels and
Responds to students, parents, and colleagues in a timely
Responds and works with other schools, districts, and government
Fulfills mandatory reporting requirements and follows FERPA

Other Essential Skills and Functions:

Displays courtesy and sensitivity even in difficult or emotional situations.
Identifies and resolves problems with minimal direction.
Gathers and analyzes information skillfully.
Treats people with respect and inspires the trust of others.
Works with integrity and accepts criticism and feedback.
Adapts to changes in the work environment.
Balances team and individual responsibilities.
Exhibits objectivity and openness to others' views.
Completes administrative tasks correctly and on time.
Follows policies and procedures with fidelity.
Supports organization’s goals and values.

Supervisory Responsibilities

None

Qualifications

Minimum Required Qualifications:

High School Diploma or equivalent AND
Two years of related experience and/or training OR
Equivalent combination of education/training and experience
Ability to clear required background check

Certificates and Licenses:

None required

Other Desired Qualifications:

Associate’s degree (AA) or Bachelor’s degree (BA/BS) preferred
Experience working in schools, charter schools, and/or school districts.
Experience working in virtual schools or online business settings.

Physical/Mental Demands

The employee is required to possess excellent communication skills, both written and oral. Human relations and communication skills are necessary to handle frequent personal and telephone inquiries received from students/families, administrators, teachers, classified employees, and others. Work requests are often received that require immediate attention, setting up conflicting priorities for timely response. Sound judgment and a pleasant attitude are required in stressful situations. The employee needs to be able to lift/move/carry materials, equipment, or boxes weighing up to 30 pounds.

Apply About employer

More about this job

Skills

Accounts payable
Procurement
Account reconciliation
Documentation
Reporting
Accounts receivable
Research
Communication skills
Month-end close
Meet deadlines
Administrative support
Office equipment
Relationship building

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