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Added 1 min ago
FF
Breeder Ranch Foreperson Ex
Foster Farms LLC
Olathe, CO
- $31,533 USD / year
Direct the ranch team, with the assistance of the Assistant Ranch Manager and any Leads, to perform the following tasks:
Added 4 mins ago
G
Heavy Civil Assistant Quality Control Manager
GPAC
Yuma, AZ
- $110,000 to $125,000 USD / year
Our client, an established heavy civil contractor, is hiring an Assistant Quality Control Manager for a project in the Yuma, AZ area. You'll work alongside the QC Manager to keep the work…
Added 4 mins ago
G
Heavy Civil Assistant Quality Control Manager
GPAC
Eagle Pass, TX
- $110,000 to $125,000 USD / year
Our client, an established heavy civil contractor, is hiring an Assistant Quality Control Manager for a project in the Eagle Pass, TX area. You'll work alongside the QC Manager to keep the…
Added 7 mins ago
Shift Manager
Sonic
Chattanooga, TN
As a Restaurant Shift Manager, you will be responsible for assisting the General Manager and Assistant General Manager in managing the daily operations of the restaurant. You will provide…
Added 7 mins ago
Master Stylist
Ulta Beauty, Inc.
Bend, OR
…emphasis on the guest’s total look. They support the Experience Manager (SM) and Assistant Services Manager (ASM) through a focus on performance (service sales, and productivity), people…
Added 9 mins ago
NM
Medical Assistant-Neurology Full Time Days
Northwestern Memorial Healthcare
Chicago, IL
- $19.13 to $25.83 USD / hour
- Full-time
The Medical Assistant reflects the mission, vision, and values of Northwestern Medicine, adheres to the organization’s Code of Ethics and Corporate Compliance Program, and complies with all…
Added 15 mins ago
8022 - Assistant Store Manager FT
Hat World Inc.
Pineville, NC
At Lids, our Assistant Store Managers are the heart and soul of the Lids brand. These cap experts strive to foster the passion for sporting and fashion goods by meeting the needs of our…
Added 15 mins ago
HW
5099 - Assistant Store Manager FT
Hat World Inc.
Natick, MA
- $18 to $19 USD / hour
At Lids, our Assistant Store Managers are the heart and soul of the Lids brand. These cap experts strive to foster the passion for sporting and fashion goods by meeting the needs of our…
Added 15 mins ago
6033 - Assistant Store Manager PT
Hat World Inc.
PANAMA CITY Beach, FL
At Lids, our Assistant Store Managers are the heart and soul of the Lids brand. These cap experts strive to foster the passion for sporting and fashion goods by meeting the needs of our…
Added 16 mins ago
MC
Care Manager (CNA) Full-Time/Part-Time
Monarch Communities
Haverford, PA
- $19 to $21 USD / hour
- Full-time
- Part-time
The Care Manager will report to the Health and Wellness Director and/or Designee.
Added 25 mins ago
Personal Lines Assistant Account Manager
Hub International
Bluffton, SC
The Personal Lines Assistant Account Manager is responsible for assisting Account Managers and Producers with the servicing of assigned accounts in accordance with the practices, policies,…
Added 32 mins ago
W
Shift Lead
Walgreens
KENNESAW, GA
- $17.5 to $22.5 USD / hour
Assists manager or assistant store manager in reviewing order exceptions on order release day and assists in reverse logistics (e.g., 1506, returns, empty package).
Added 38 mins ago
VR
Food & Beverage Assistant General Manager, Winter Seasonal, Employee Housing May Be Available
Vail Resorts
Crested Butte, CO
- $25 to $28.6 USD / hour
…as part of the overall ski experience. The Food & Beverage Assistant Manager is responsible for the operations of the daily activities and processes of the restaurant as well as assisting…
Added 38 mins ago
VR
Burton Assistant Store Manager
Vail Resorts
Beaver Creek, CO
- $25 to $28.6 USD / hour
Responsible for providing high-end customer service and supporting overall store operations. The Assistant Manager directly oversees all aspects of day-to-day operations and the routine…
Added 38 mins ago
Facility Technician
24 Hour Fitness, INC.
Lafayette, CO
Partnering with the General Manager and Assistant General Manager to discuss club maintenance needs
Added 38 mins ago
Assistant Front Office Manager: Front Desk - Arrabelle
Vail Resorts
Vail, CO
We are seeking a high-energy and driven Assistant Front Office Manager to work closely with the Front Office Manager in leading the daily operations of the Front Desk, Night Audit, and…
Added 38 mins ago
Restaurant General Manager - The Hythe
Vail Resorts
Vail, CO
The Restaurant General Manager is responsible for the overall operation, performance, and profitability of the restaurant. This individual leads all aspects of the business including…
Added 38 mins ago
A
Assistant Nurse Manager Med Surg Full Time Variable Shifts Parker
AdventHealth
Parker, CO
- Full-time
…salary increases of up to 20%* through our Clinical Ladder Program based on experience, professional development, and achievement of advancement criteria. Clinical Ladder participation is…
Added 38 mins ago
Assistant Manager
Kneaders Bakery & Cafe
Parker, CO
Kneaders Bakery & Cafe is currently looking for a talented full or part-time Hourly Assistant Manager who is as passionate about food quality, customer service, & community as we are at…
Added 39 mins ago
Facility Technician
24 Hour Fitness, INC.
Boulder, CO
Partnering with the General Manager and Assistant General Manager to discuss club maintenance needs
Added 39 mins ago
Facility Technician
24 Hour Fitness, INC.
Fort Collins, CO
Partnering with the General Manager and Assistant General Manager to discuss club maintenance needs
Added 39 mins ago
Assistant Nurse Manager Cardiac Telemetry FT Variable Shifts
AdventHealth
Littleton, CO
Grow with us! Eligible RNs also have the opportunity to earn salary increases of up to 20%* through our Clinical Ladder Program based on experience, professional development, and…
Added 39 mins ago
Assistant Nurse Manager Operating Room Circulator Evenings
AdventHealth
Littleton, CO
…salary increases of up to 20%* through our Clinical Ladder Program based on experience, professional development, and achievement of advancement…
Added 39 mins ago
Assistant Nurse Manager Cardiac Telemetry FT Variable Shifts
AdventHealth
Littleton, CO
Grow with us! Eligible RNs also have the opportunity to earn salary increases of up to 20%* through our Clinical Ladder Program based on experience, professional development, and…
Added 39 mins ago
Assistant Nurse Manager PCU Medical Neurological Variable Shift
AdventHealth
Littleton, CO
…salary increases of up to 20%* through our Clinical Ladder Program based on experience, professional development, and achievement of advancement…

EVERGREEN VIRTUAL ACADEMY

Fiscal Services Assistant

Portland, OR, United States

$49,920 to $60,320 USD / month

Apply About employer

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Job details

Pay: $49,920 to $60,320 USD / month
Apply by: Jan 30, 2027
Posting language: English
Posted: Nov 5, 2026

Original job description

Overview

Evergreen Virtual Academy (EVA) is an independently managed, public charter school for kindergarten through 12th grade students in Oregon. When you join the team at EVA, you join a team of dedicated professionals working all over the state in a virtual environment to ensure the success of our families and students in meeting their educational needs and goals. EVA is authorized by the North Bend School District and accredited through Cognia.

Job Summary

The Business Services Specialist performs routine accounts payable, billing, purchasing, account reconciliation, and front office duties. This entry- to mid-level position follows established procedures, maintains accurate documentation, meets processing deadlines, and refers exceptions to the Business Manager. The position supports reception and clerical operations at the Portland Business Office/Warehouse and coordinates daily office coverage with warehouse staff.

Suggested work allocation: 80% financial processing and 20% reception and clerical support. Actual assignments may vary with school needs.

Essential Duties, Responsibilities, and Abilities

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Accounts Payable

Receive, date, organize, and enter vendor invoices; check amounts, duplicates, coding, required approvals, and evidence that goods or services were received.
Create purchase orders, match invoices to purchase orders, receipts, and supporting records; resolve routine discrepancies with vendors and staff and escalate unresolved items.
Maintain vendor files and request required documentation, including W-9 forms. Route new vendors and payment-detail changes through the school’s verification and approval process.
Prepare payment batches for authorized review and release; track due dates, reconcile vendor statements, and organize records for month-end and annual reporting.

Accounts Receivable

Prepare and send invoices using approved agreements, rates, and supporting records; maintain billing schedules and customer account information.
Record receipts and apply payments to invoices as assigned; maintain an open-invoice list and send courteous follow-up reminders.
Research billing discrepancies and refer disputed charges, credits, refunds, and overdue balances to the Business Manager for direction and approval.
Prepare and make bank deposits, accurately record deposits, and maintain supporting documentation in accordance with EVA’s financial procedures

Procurement/Reconciliations

Place orders within assigned purchasing limits; retain approvals, itemized receipts, order confirmations, and business-purpose documentation.
Track deliveries, returns, credits, and refunds with warehouse staff; follow up on incomplete or incorrect orders.
Collect cardholder receipts and match transactions to monthly statements; apply approved account and program codes and prepare reconciliation packets by established deadlines.
Maintain monthly statements and records
Identify missing receipts, duplicate charges, unusual transactions, and unresolved credits; promptly report concerns and support dispute resolution.
Submit completed reconciliations for independent review and approval.
Follow purchasing and card-use procedures and protect card and vendor information.

Accuracy, communication, and internal controls

Maintain complete, organized financial records and processing logs; support month-end close, audit requests, and routine status reporting.
Keep student, employee, vendor, and financial information confidential; follow EVA records, privacy, and mandatory reporting procedures applicable to the role.
Communicate processing status and missing documentation; use checklists, meet deadlines, and promptly report errors or suspected irregularities.
Prepare transactions for approval. The employee does not approve their own purchases, release their own payment batches, approve write-offs, or perform final review of their own reconciliations.
Provide other related processing and office support as assigned within the scope of this position.

Clerical/Administrative Duties:

Greet visitors, students, families, vendors, and delivery personnel; follow visitor access procedures and direct inquiries to the appropriate staff member.
Answer and route calls and messages; monitor assigned email inboxes and provide timely, courteous responses.
Works closely with the Warehouse Manager/Clerk and assists with various projects including but not limited to:
Creating mail merges for mailing/printing needs
Daily office tasks (distributing mail, organizing and maintaining organization of school events and other items, etc.)
Checks office inventory and provides a list of items needed to the Business Manager, SFO
Printing and mailing student/staff ID cards
Supports efforts for retention and re-registration.
Participates in in-person events as needed.
Operate/manage a variety of office equipment, printers/computer, and peripheral technologies to process/record information
Utilizes a variety of word processing, database, presentation, webpage, spreadsheet, email, internet, intranet, and other software and tools to generate lists, reports, and track other duties/materials.
Other related duties as assigned.

Communication and Relationship Building:

Maintains positive rapport with families and students they
Works collaboratively with other staff members across grade levels and
Responds to students, parents, and colleagues in a timely
Responds and works with other schools, districts, and government
Fulfills mandatory reporting requirements and follows FERPA

Other Essential Skills and Functions:

Displays courtesy and sensitivity even in difficult or emotional situations.
Identifies and resolves problems with minimal direction.
Gathers and analyzes information skillfully.
Treats people with respect and inspires the trust of others.
Works with integrity and accepts criticism and feedback.
Adapts to changes in the work environment.
Balances team and individual responsibilities.
Exhibits objectivity and openness to others' views.
Completes administrative tasks correctly and on time.
Follows policies and procedures with fidelity.
Supports organization’s goals and values.

Supervisory Responsibilities

None

Qualifications

Minimum Required Qualifications:

High School Diploma or equivalent AND
Two years of related experience and/or training OR
Equivalent combination of education/training and experience
Ability to clear required background check

Certificates and Licenses:

None required

Other Desired Qualifications:

Associate’s degree (AA) or Bachelor’s degree (BA/BS) preferred
Experience working in schools, charter schools, and/or school districts.
Experience working in virtual schools or online business settings.

Physical/Mental Demands

The employee is required to possess excellent communication skills, both written and oral. Human relations and communication skills are necessary to handle frequent personal and telephone inquiries received from students/families, administrators, teachers, classified employees, and others. Work requests are often received that require immediate attention, setting up conflicting priorities for timely response. Sound judgment and a pleasant attitude are required in stressful situations. The employee needs to be able to lift/move/carry materials, equipment, or boxes weighing up to 30 pounds.

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More about this job

Skills

Accounts payable
Procurement
Account reconciliation
Documentation
Reporting
Accounts receivable
Research
Communication skills
Month-end close
Meet deadlines
Administrative support
Office equipment
Relationship building

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