Facilities Office Manager

Description

ET Global is seeking a highly organized, proactive, and hands-on Facilities & Office Manager to oversee the daily operations of our office and facility. This individual will be responsible for maintaining a safe, efficient, professional, and welcoming work environment while supporting the operational needs of our growing organization. The ideal candidate is a resourceful problem-solver who enjoys managing multiple priorities, coordinating vendors, supporting employees, and ensuring that both office and facility operations run smoothly.

Requirements

Facilities Management

• Coordinate facility repairs, preventative maintenance, inspections, and service requests.
• Manage relationships with outside vendors, contractors, cleaning services, and maintenance providers.
• Monitor building systems, including HVAC, lighting, plumbing, security, and general facility equipment.
• Coordinate office access, security badges, keys, and building access procedures.
• Assist with facility safety procedures, emergency preparedness, and compliance with applicable regulations.
• Identify opportunities to improve facility efficiency, organization, and cost management.
• Partner with warehouse and operations leadership on facility-related needs and shared spaces.

Office Management & Administration

• Oversee daily office operations to ensure an organized, efficient, and welcoming workplace.
• Manage office supplies, equipment, furniture, and inventory.
• Coordinate office services, deliveries, mail, shipping, and general administrative needs.
• Serve as the primary point of contact for office-related requests and facility concerns.
• Maintain office procedures, vendor contact information, service agreements, and facility records.
• Coordinate conference room readiness, meeting setups, and common-area organization.
• Support internal meetings, company events, employee activities, and visiting guests.
• Assist with onboarding logistics, including workspace preparation, office access, and equipment coordination.

Vendor & Budget Management

• Establish and maintain relationships with facility and office service providers.
• Obtain quotes, coordinate service agreements, and monitor vendor performance.
• Review invoices for accuracy and coordinate with Accounting on payment processing.
• Track office and facility expenses and identify cost-saving opportunities.
• Assist with annual facility and office operating budgets.

Operational Support

• Work closely with HR, IT, Accounting, and Operations to support employee and workplace needs.
• Coordinate office moves, furniture installations, workspace changes, and facility improvement projects.
• Assist with space planning and workplace organization as the company grows.
• Ensure facility and office issues are addressed promptly and professionally.
• Support special projects and other administrative responsibilities as needed.

Qualifications

Required

• 3–5 years of experience in office management, facilities coordination, workplace operations, or a related role.
• Strong organizational, time-management, and multitasking skills.
• Experience coordinating vendors, maintenance services, and office operations.
• Excellent interpersonal, written, and verbal communication skills.
• Ability to work independently, prioritize competing demands, and resolve issues proactively.
• Proficiency in Microsoft Office, including Outlook, Excel, Word, and Teams.
• Strong attention to detail and commitment to providing excellent internal customer service.
• Ability to handle confidential information professionally.

Preferred

• Experience supporting a corporate office, manufacturing, warehouse, or production environment.
• Experience with facility relocations, office expansions, or space planning.
• Familiarity with workplace safety practices, building maintenance, and vendor contracts.
• Experience tracking budgets, purchase orders, and facility-related expenses.

Physical & Work Requirements

• Primarily on-site at ET Global's facility.
• Ability to move throughout office, warehouse, and common areas as needed.
• Ability to occasionally lift or move office supplies and equipment weighing up to 25 pounds, with reasonable accommodation.
• Flexibility to respond to occasional urgent facility needs outside normal business hours.