Jobs in the United States

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Solar Assistant Project Manager
SST Direct
Richmond, VA
- $90,000 to $105,000 USD / year
Superior Skilled Trades is partnered with a leading utility-scale solar EPC company seeking an Assistant Project Manager to support large-scale solar construction projects.
Added just now
SD
Solar Assistant Project Manager
SST Direct
Jacksonville, FL
- $90,000 to $105,000 USD / year
Superior Skilled Trades is partnered with a leading utility-scale solar EPC company seeking an Assistant Project Manager to support large-scale solar construction projects.
Added just now
SD
Solar Assistant Project Manager
SST Direct
Tallahassee, FL
- $90,000 to $105,000 USD / year
Superior Skilled Trades is partnered with a leading utility-scale solar EPC company seeking an Assistant Project Manager to support large-scale solar construction projects.
Added just now
SD
Solar Assistant Project Manager
SST Direct
Norfolk, VA
- $90,000 to $105,000 USD / year
Superior Skilled Trades is partnered with a leading utility-scale solar EPC company seeking an Assistant Project Manager to support large-scale solar construction projects.
Added 2 mins ago
Estimator
Everlast Roofing
Lebanon
· Work closely with the sales team to clarify project scope and resolve discrepancies.
Added 4 mins ago
Deputy Associate Laboratory Director, Facilities & Operations
Brookhaven Science Associates, LLC
Upton, NY
Reporting to the Associate Laboratory Director (ALD) for Facilities and Operations (F&O), the Deputy Associate Laboratory Director provides strategic, operational, and organizational…
Added 4 mins ago
Project Engineer - Solar
United States
This Project Engineer position will be primarily focused on installation, commissioning, debugging, testing, and support of machine vision systems at our solar customer locations. The role…
Added 5 mins ago
CO
Transportation and Long Range Planning Intern II
City of Charlottesville
Charlottesville, VA
- $20 USD / hour
…can be applied to fulfill a specific city programmatic need, project, goal, or objective; will learn about departmental and/or city operations; will learn about a career in public service;…
Added 6 mins ago
Engineering Associate 1 - Communication Engineering
CPS Energy
San Antonio, TX
We are engineers, high line workers, power plant managers, accountants, electricians, project coordinators, risk analysts, customer service operators, community representatives, safety and…
Added 6 mins ago
Surgical Services Charge RN Nights
Team Member Services
United States
Supports staff involvement in project teams/committees as evidenced by discussion in minutes. [Required]
Added 7 mins ago
Site & Safety Health Officer - Goldsboro, NC
Military Spouse Jobs & VetJobs
United States
Leads project safety & health program in direct coordination with the project superintendent and assigned
Added 8 mins ago
Grant Associate
Latin American Youth Center
Washington, DC
…individual with an interest in developing their writing and project management skills through grants administration. The grant associate will be a member of LAYC’s Grants team, and work in…
Added 9 mins ago
W
Licensing and Elections Administrator
Wellesley
Wellesley, MA
- $35.5 to $47.84 USD / hour
Associate’s degree or equivalent • Two years of office and customer service experience, preferably in a municipal or law setting • Strong customer focus, including a high level of integrity…
Added 11 mins ago
Accounts Receivable Supervisor
CommUnityCare Health Centers
Austin, TX
The Accounts Receivable Supervisor will work under the general supervision of the Associate Director of Revenue Cycle (ADRC). This position is responsible for ensuring that insurance…
Added 14 mins ago
Associate Program Officer - Program on Biomedical and Health Sciences
National Academy of Sciences
United States
The Associate Program Officer performs a variety of programmatic, project management, and research tasks to support activities within Biomedical and Health Sciences (BHS), including…
Added 17 mins ago
EC
Conservation Operations Supervisor 3 - NY HELPS
Environmental Conservation, Department of
Ridge, NY
- $81,642 to $103,513 USD / year
…maintenance and construction projects, including monitoring project-related health and safety issues. Develops and implements annual workplans, which consists of scheduled maintenance…
Added 20 mins ago
C&
Master Maintenance Technician
Church & Dwight Co., Inc.
Harrisonville, MO
- $47.02 USD / hour
Contribute and participate in team decision making. Provide support in project work and other special requests.
Added 20 mins ago
A
Wire Harness/ Bench Build Technician
Actalent
Warren, MI
- $28 to $35 USD / hour
…on-site full-time, supports test engineers, and manages most project responsibilities, including training entry-level technicians and ensuring test benches are configured, operational, and…
Added 20 mins ago
A
Emissions Testing Technician
Actalent
Milford, MI
- $20 to $25 USD / hour
…focus on EPA testing for mileage and emission standards. As an Associate Technician, you will demonstrate basic knowledge, skills, and training that can be applied in other Engineering…
Added 24 mins ago
Graduate Development Program, Associate Analyst, Portfolio Oversight
natgridProd
Northboro, MA
…investments that power communities across New England? As an Associate Analyst, you'll support the analysis, reporting, and performance monitoring of National Grid's electric infrastructure…
Added 25 mins ago
Superintendent
Wharton-Smith
Charlotte, NC
The Project Superintendent I is responsible for supervising all field operations for assigned projects and providing overall leadership for onsite field administration, supervision, and…
Added 25 mins ago
Superintendent
Wharton-Smith
Jacksonville, FL
The Project Superintendent I is responsible for supervising all field operations for assigned projects and providing overall leadership for onsite field administration, supervision, and…
Added 26 mins ago
RI
Traveling Registered Dental Hygienist- Part-Time
RTI International
Remote, United States
- Part-time
Attending project training, complete RTI required courses and certification by end of training
Added 26 mins ago
Continuous Improvement Manager
Duke Energy Carolinas, LLC
Charlotte, NC
Associate degree with 11 years of related experience in continuous improvement, operational excellence, business process management, project management, business integration, organizational…
Added 27 mins ago
Senior Distribution Planning and Advanced Analysis Engineer 1 - Grid
Sargent & Lundy
Lake Mary, FL
…combining in-office work with remote flexibility. As a Senior Associate Engineer, you will lead and support advanced technical studies involving distribution system performance, distributed…

Essel

Bid & Contracts Coordinator

Concord, CA, United States

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Job details

Experience: 3–5 years of experience in the construction industry, particularly in bid management and contract administration.
Posting language: English
Posted: May 9, 2025

Original job description

A respected and established commercial general contractor known for delivering high-quality projects with excellence, safety, and integrity is seeking a Bid & Contract Coordinator. This key role supports bid management and contract administration efforts, ensuring projects launch smoothly and meet all compliance standards. The position is fully onsite and essential for driving the preparation, submission, and documentation of bids while overseeing contract execution from subcontractors to owners.

Position Objective The Bid & Contract Coordinator will lead bid preparation, manage estimating documentation, coordinate subcontractor and owner contracts, and oversee critical compliance materials. This role is pivotal in ensuring deadlines are met, documentation is accurate, and project start-up is efficient - protecting the company’s reputation for excellence from project pursuit through contract closeout.

Key Responsibilities

Bid Management and Support

Actively monitor public bidding portals and networks for new opportunities.
Maintain an RFQ tracking system and manage estimating folders.
Download, organize, and maintain bid documents using platforms such as SmartBid, BuildingConnected, and PlanetBids.
Prepare, notarize, and submit bid documents (both electronically and in-person).
Coordinate bid bonds, builder’s risk insurance, and bid security as required.
Organize and distribute subcontractor proposals, Invitations to Bid (ITBs), and addenda.
Update and maintain subcontractor/vendor databases with current trade-specific information.
Attend internal bid review meetings and maintain meeting records.
Track and manage bid calendars to ensure all submission deadlines are met.

Subcontract and Owner Contract Administration

Draft, issue, and manage subcontract agreements, including necessary exhibits and attachments.
Track negotiations, scope changes, and subcontractor amendments.
Collect and verify compliance materials (insurance certificates, licenses, bonds, safety plans).
Receive Notice to Award (NTA) and initiate owner contract administration processes.
Prepare owner contracts for executive review and signature.
Coordinate issuance of performance/payment bonds, builder’s risk insurance, and certificates.
Prepare and manage AIA documents for private sector projects.
Maintain detailed contract files and logs to ensure audit readiness and project efficiency.

Compliance and Documentation

Manage Good Faith Effort outreach documentation.
Ensure timely completion of owner contract requirements (DVBE documents, safety plans, escrow agreements, etc.).
Maintain accurate and organized electronic and physical records for all bids and contracts.

Qualifications

3–5 years of experience in the construction industry, particularly in bid management and contract administration.
Familiarity with bidding platforms like SmartBid, BuildingConnected, and PlanetBids.
Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook) and DocuSign.
High attention to detail and a strong sense of urgency.
Ability to manage multiple deadlines and shifting priorities professionally.
Knowledge of American Institute of Architects (AIA) forms is a plus.

Skills and Preferred Background

Associate’s or Bachelor’s degree in Construction Management, Business Administration, or a related field (preferred but not required).
Experience with public works projects, bidding processes, and platforms is preferred.
Notary Public certification (or willingness to obtain).

Medical, Dental, Vision, PTO, 401K and more.

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More about this job

Skills

Estimating
Documentation
Regulatory compliance
Construction industry
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft Outlook
Attention to detail
Construction management
Notary

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