Clerk - Program Procurement

The Program Procurement Clerk is responsible for providing administrative, procurement, contract coordination, and documentation support for assigned programs within Region 3 Education Service Center (ESC). This position supports the coordination of purchasing activities, vendor communications, requests for qualifications (RFQs), contract processing, invoice tracking, reimbursement documentation, and grant-related recordkeeping to ensure the efficient and accurate implementation of program activities.

Minimum Qualifications

• High school diploma or equivalent.
• Minimum of three years of applicable administrative, clerical, procurement, or program support experience.
• Experience with purchasing, vendor coordination, contracts, invoices, or grant documentation preferred.
• Proficient use of Microsoft Office and Google-based applications.
• Experience maintaining spreadsheets, databases, tracking systems, and electronic records preferred.

Knowledge, Skills, and Abilities

The ideal candidate will have/be:

• Demonstrate strong verbal and written communication, organizational, time management, and recordkeeping skills.
• Support procurement activities, vendor coordination, contracts, invoices, reimbursements, and related documentation.
• Maintain accurate spreadsheets, databases, tracking systems, and program records to monitor budgets, expenditures, deadlines, and deliverables.
• Review documentation for completeness, accuracy, and consistency; identify missing information and follow up on outstanding items.
• Apply established procurement procedures, grant requirements, Region 3 ESC policies, and administrative procedures to support compliance.
• Demonstrate proficiency in word processing, spreadsheets, databases, and other software applications.
• Communicate professionally and collaborate effectively with program staff, vendors, service providers, school districts, and other stakeholders.
• Manage multiple priorities independently while maintaining attention to detail, confidentiality, and high-quality work.

Preferred Qualifications

• Experience supporting grant-funded programs, procurement activities, or financial and administrative processes.
• Familiarity with grant requirements, budget monitoring, expenditure documentation, and compliance procedures.
• Experience working with school districts, education service centers, government agencies, or other public-sector organizations.