Payroll Regional Manager

Company Description

WHO WE ARE

Equinox is a category of one, setting the global standard for luxury health, wellness, and hospitality. Our spaces are intentionally elevated, our standards uncompromising, and our expectations high. We attract people who take pride in excellence, care deeply about quality, and want to be part of something that feels different the moment you walk through the door.

We are builders, operators, and innovators who believe great environments and meaningful human connection change lives. Diversity, belonging, and ownership aren’t slogans here, they’re how we work. At Equinox, colleagues don’t just support the business; they shape the future of wellness. Because for us, it’s not fitness. It’s life.

WHAT WE DO

We create premium, immersive experiences where performance, hospitality, design, and human connection converge - and every detail matters. This is not a traditional fitness environment. It is a place where high standards, accountability, and pride in craft define the work.

Fueled by an entrepreneurial mindset, we trust our people with real responsibility and real impact. Growth is earned through action, learning is hands‑on, and careers are built by those who want to operate at the highest level. At Equinox, we don’t just offer opportunities - we offer long‑term pathways for people who want to do meaningful work in an environment that expects more and delivers more.

Job Description

The Regional Payroll Manager oversees the calculation and payment of salaries, wages, complex commissions, bonuses, and taxes, ensuring compliance with payroll regulations across several U.S. states. The Supervisor must also provide high-quality customer service to both internal and external groups, related to inquiries and problem resolution. The Supervisor will work in cross-functional teams (with HR, IT, accounting, and operations) as well as with outside payroll vendors, to develop and launch new processes.

RESPONSIBILITIES

Process multi-state, multi-country (US & Canada) Bi-weekly payrolls and regular accounting associated with payroll (reporting and reconciliations)

• Oversee the maintenance of payroll records, liens, garnishment, logs and files in accordance with company policy and state and federal laws and regulations
• Supervise 2 Payroll Coordinators and coordinate fiscal and calendar year-end processing of payroll, including supplemental payrolls, W-2 other tax forms
• Oversee processing of payroll check exceptions and court ordered deductions
• Enforce established company payroll related policies, procedures and regulations
• Compliance with all tax agencies and register with new tax agencies as required
• Audit all payroll work for accuracy
• Work in cross-functional teams to develop and implement recommendations for improvements to efficiency and accuracy
• Generate and review payroll general ledger files for distribution to company accounting personnel for journal entry upload
• Support system upgrades, establishing testing criteria for updates and training/instructions for payroll personnel
• Demonstrate continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality seamless customer service
• Create, prepare and analyze special reports for management and on an ad hoc basis

Generate and maintain payroll department records:

• Payroll audit reports
• Standard, periodic and ad hoc HRIS reports for statutory and other Payroll/HR reporting purposes
• Run and develop reports using UKG’s Business Intelligence
• Respond to inquiries regarding employments status and history

Qualifications

• At least 5 years of supervisor experience, in a fast paced, multi-state, multi-national payroll environment handling all related payroll functions.
• Bachelor’s degree in business or equivalent certifications/experience
• Experience problem solving in cross-functional or matrix teams
• Outstanding communications skills (verbal and written)
• Strong leadership and supervision skills
• Highly organized: strong attention to detail, ability to prioritize, multi-task, and complete tasks according to deadlines
• IT and systems sophistication – ability to gather/develop system needs and translate into functional specifications
• Must have Payroll experience in organization(s), particularly in multi-state, multi-national organization with 5000+ employees
• Experience managing direct report(s)
• UKG experience preferred
• Certified Payroll Professional (CPP) a +

Pay Transparency: Min $100k - $110k Additional Information

AS A MEMBER OF THE EQUINOX TEAM YOU WILL RECEIVE:

• We offer competitive salary, benefits, and industry leading commission opportunities for club employees
• Complimentary Club membership
• Perks and incentives with our products and services including Personal Training, Pilates, Spa and Shop

This job description is intended to describe the general requirements for the position. It is not a complete statement of duties, responsibilities, or requirements. Other duties not listed here may be assigned as necessary to ensure the proper operations of the department. Equinox is an equal opportunity employer. For more information regarding our career opportunities, please visit one of our clubs or our website at https://careers.equinox.com/ All your information will be kept confidential according to EEO guidelines. Must have a legal right to work in the United States.