Pupil Services Secretary

Pupil Services Secretary

In Support of the Enfield Board of Education Mission

In support of the mission of the Enfield Board of Education,"to enable all students to meet high standards, make productive choices in their personal lives, contribute to a diverse global society and act as responsible citizens," the Pupil Services Secretary provides essential clerical, administrative, and operational support to the Pupil Services Department. Through effective communication, organization, attention to detail, and support of district paraeducator operations, this position helps ensure students receive the services and support necessary to be successful in school. [enfieldschools.org]

Position Summary

The Pupil Services Secretary provides confidential clerical, administrative, and operational support to the Director of Pupil Services. This position assists with the day-to-day functions of the Pupil Services Department and serves as a primary support resource for district paraeducator operations, staffing logistics, and departmental processes.

Responsibilities include assisting with paraeducator assignments, coverage needs, staffing records, schedules, transportation and bus run support, Birth-to-Three and preschool staffing logistics, payroll-related reporting, departmental communications, and other clerical and administrative functions as directed by the Director of Pupil Services and consistent with applicable collective bargaining agreements.

The successful candidate will demonstrate strong organizational, communication, customer service, and problem-solving skills while maintaining confidentiality and professionalism.

Essential Duties and Responsibilities

Paraeducator and Program Support

• Assist the Director of Pupil Services with districtwide paraeducator staffing and operational needs.
• Assist with daily paraeducator coverage assignments and staffing adjustments as directed.
• Prepare and maintain paraeducator schedules, assignment records, and staffing reports.
• Assist with communicating assignment and coverage information to schools and programs.
• Assist with staffing support for Birth-to-Three, preschool, and specialized student programs throughout the district.
• Assist with transportation-related paraeducator assignments and student bus run support.
• Maintain records related to paraeducator assignments, coverage, vacancies, and staffing needs.
• Assist with implementing provisions of the applicable Collective Bargaining Agreement related to paraeducator assignments, schedules, transfers, seniority, and working conditions.
• Respond to inquiries from administrators, paraeducators, and staff regarding procedures and operational processes and refer matters requiring administrative decision-making to the Director of Pupil Services.
• Prepare reports and documentation related to staffing, assignments, and department operations as requested.

Administrative and Clerical Support

• Provide confidential administrative support to the Director of Pupil Services.
• Prepare correspondence, reports, spreadsheets, schedules, presentations, and other departmental documents.
• Maintain confidential student and personnel records in accordance with district policies and applicable laws.
• Schedule meetings, maintain calendars, and assist with departmental communications.
• Prepare payroll-related information, time records, and staffing reports as assigned.
• Assist with purchasing, requisitions, inventory, and budget-tracking activities.
• Assist with state reporting, compliance activities, and data collection related to pupil services programs.
• Maintain departmental files, records, and databases.
• Serve as a resource to school-based administrators and paraeducators regarding departmental procedures, staffing processes, and operational practices.
• Contribute to the development and maintenance of a positive, collaborative, and solution-oriented work environment by building effective relationships with administrators, educators, paraeducators, families, related service providers, and district staff; responding to concerns professionally; and promoting communication, teamwork, and cooperation among schools, programs, and departments in support of student success.
• Perform other related clerical and administrative duties as assigned by the Director of Pupil Services.

Qualifications

Knowledge, Skills, and Abilities

• Thorough knowledge of modern office practices, procedures, and technology.
• Strong proficiency with Microsoft Office Suite, including Excel, Word, Outlook, and database systems.
• Excellent organizational, communication, and customer service skills.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Ability to maintain confidentiality and exercise sound professional judgment.
• Strong attention to detail and problem-solving abilities.
• Ability to establish and maintain effective working relationships with administrators, educators, paraeducators, parents, and community partners.
• Knowledge of special education programs, school operations, transportation coordination, and collective bargaining agreements preferred.

Education and Preferred Experience

• Associate degree preferred; Bachelor's degree desirable.
• Minimum of three (3) years of progressively responsible administrative, clerical, staffing, scheduling, or operational coordination experience.
• Experience in public education, special education, pupil services, student services, healthcare scheduling, Human Resources, or a related field preferred.
• Equivalent combinations of education and experience demonstrating the knowledge, skills, and abilities necessary to perform the essential functions of the position may be considered.

Work Schedule, Compensation and Benefits

• Full-time, twelve-month position.
• Grade 5 position in accordance with the Clerical Bargaining Unit salary schedule.
• Bargaining unit position governed by the applicable Collective Bargaining Agreement.
• Eligible for all contractual benefits afforded under the Clerical Bargaining Unit Agreement.
• Work year, work hours, compensation, and other terms and conditions of employment shall be governed by the applicable Collective Bargaining Agreement and Board of Education policies.

Equal Opportunity Employer

Enfield Public Schools is committed to creating an inclusive environment for all employees and applicants and does not discriminate on the basis of race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, disability, veteran status, or any other protected status under applicable law.