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User Experience Associate Consultant (Graduating Dec. 2026 - Summer 2027)
CapTech Consulting
Richmond, VA
- $80,000 to $84,000 USD / year
As a recent graduate joining our Customer Experience (CX) team at CapTech as a User Experience (UX) Associate Consultant, you will help create intuitive, impactful, and accessible digital…
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Retail Part Time Sr. Store Associate
The ODP Group
Mishawaka, IN
- Part-time
As a Sr. Store Associate - Part Time, you will actively connect with customers, addressing their needs by recommending the right products, services, and solutions to enhance their…
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LT
Warehouse Associate
Louisville Tile Distributors Inc
Nashville, TN
- $20 USD / hour
Louisville Tile Distributors of Nashville is seeking a Warehouse Associate that is responsible for the accurate, safe, and efficient handling of products throughout all warehouse…
Added 1 min ago
Respiratory Care Practitioner (RCP) - PRN Nights | Tavares Rehab
PAM Health Rehabilitation Hospital of Tavares
Tavares, FL
…gases, at least a high school diploma is required, preferably an associate…
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Respiratory Care Practitioner (RCP) - FT Days | Tavares Rehab
PAM Health Rehabilitation Hospital of Tavares
Tavares, FL
Employee Assistance Program, including counseling, legal, and financial services
Added 1 min ago
Family Case Manager
State of Indiana
Lawrenceburg, IN
Associate degree with a minimum of two (2) years of human services job experience, or
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Family Case Manager
State of Indiana
Terre Haute, IN
Associate degree with a minimum of two (2) years of human services job experience, or
Added 1 min ago
BR
Retail Sales Associate - Beau Rivage
Beau Rivage Resorts, LLC
United States
- $13 USD / hour
As a Retail Sales Associate, your primary role is to deliver exceptional guest service while creating a warm, inviting, and elevated shopping experience. If you’re passionate about great…
Added 2 mins ago
Diesel Technician/Mechanic II
Penske
Manteno, IL
Strong, well-rounded training on a variety of OEM equipment (Penske’s Technician Certification Program is certified as a Continuing Automotive Service Education provider)
Added 2 mins ago
P
Truck Driver - CDL Class A - Penske Logistics
Penske
Champlin, MN
- $36.64 USD / hour
Driver referral bonus program up to $5,000 per referral
Added 2 mins ago
Truck Driver - CDL Class A - Penske Logistics
Penske
Olive Branch, MS
Driver referral bonus program up to $5000 per referral
Added 2 mins ago
Special Assistant
Kent, OH
Coordinate or assist in development and implementation of a program or project. May oversee day-to-day operations of a program or project.
Added 2 mins ago
Nurse Aide Program Specialist
Surry Community College
NC
…reviews/maintains student clinical compliance documentation; maintenance of program records for reporting…
Added 2 mins ago
Human Resources Coordinator
Galt Pharmaceuticals, LLC.
Atlanta, GA
Associate's or Bachelor's degree in Human Resources, Business Administration, Accounting, Finance, or a related field preferred.
Added 3 mins ago
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Design Studio Spc/Home Stylist, Part-Time, St Louis Galleria - West Elm
Williams-Sonoma
Saint Louis, MO
- Part-time
…Sunday) and two during the week (Monday to Thursday). For an associate to be scheduled 20 hours or more weekly, greater availability (beyond the minimum required above) that meets the needs…
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Patient Access Representative
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United States
At U.S. Urology Partners, we are guided by four core values. Every associate living the core values makes our company an amazing place to work. Here “Every Family Matters”
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Executive Protection Specialist – C Suite Protection & Global Events Security
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Represent the Executive Protection program with discretion, courtesy, and professionalism consistent with corporate standards.
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Benefits Navigation Specialist-St. Lawrence County
Food Bank of Central New York
Syracuse, NY
- $22.99 to $23.68 USD / hour
Educate clients about SNAP program requirements, benefit calculations, reporting obligations, and timelines with submission of application requirements.
Added 3 mins ago
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QA Technician - 2nd Shift
KIK Consumer Products
Auburndale, FL
- $24 to $26 USD / hour
Maintain the Quality Retain / First Sample Retention Program, ensuring correct labeling, storage, and disposition of retains and test samples.
Added 3 mins ago
Branch Member Service Associate III - (Banking Experience Required) - Upper Marlboro, MD
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As a Branch Member Service Associate you will deliver exceptional customer service in our branches while successfully promoting and selling NASA FCU products and services. You must possess…
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Registered Nurse I - Surgical Progressive Care Unit
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Paraprofessional - ESS Moderate/Severe (Specialized)
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The job of Paraprofessional - ESS Moderate/Severe is done for the purpose/s of providing support to the instructional program within assigned classroom with specific responsibility for…
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RN Resource 288 24 - Operating Room
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RF Test Operator - 1st Shift - 90 Day Increase Eligible
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Career Development: We invest in your growth – our Operator Advancement Program supports your goals. We provide operators and assemblers at all levels the opportunity to certify their…
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Certified Surgical Tech (CST)
Tenet Healthcare Corporation
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Required: Graduate of a CAAHEP accredited surgical technology program.

Empire State

Administrative Assistant 1, Trainee 1/Trainee 2 (NY HELPS)

Albany, NY, United States

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Job details

Posting language: English

Original job description

Job Opening APPLICATION DEADLINE DATE: December 2, 2026

JOB TITLE: Administrative Assistant 1 (NY HELPS), SG-11, CSEA LOCATION: Albany Administrative Assistant Trainee 1/ Trainee 2 (NY HELPS) APPOINTMENT TYPE: Permanent JURISDICTION CLASS: Competitive DEPARTMENT: Legal 625 Broadway Albany, NY 12245

BASIC FUNCTION:

The incumbent of this position will be responsible for providing administrative assistance to the Legal department, ensuring the efficient operation of daily office functions and assisting Counsel with a variety of legal and administrative tasks.

WORK PERFORMED:

Provide administrative support to Senior Counsel and department staff.
Answer telephone and give information to callers, take messages, and transfer calls to appropriate individuals.
Prepare and track tender letters, indemnification demands, and communications with brokers, insurers, and outside counsel.
Maintain electronic case files, organizing pleadings, correspondence, discovery, exhibits.
Create and maintain litigation and investigation logs.
Retrieve statutes, regulations, cases, and court rules.
Obtain, review, and organize insurance policies, certificates of insurance, additional insured endorsements, and related coverage documents.
Track deadlines.
Use various information technology applications such as Outlook email, Peoplesoft, Excel spreadsheets and Word processing applications.
Operate office equipment such as printers, scanners, and copiers; and arrange for repairs when equipment malfunctions.
Create, maintain, and enter information into spreadsheets and databases at the direction of the Legal Dept. Sr. EA.
Maintain scheduling and event calendars.
Schedule and confirm appointments for supervisors for Corp and DED Albany-based attorneys.
Coordinate conferences, meetings, or special events, such as luncheons.
Assist and complete travel reimbursement forms for Corp and DED Albany-based attorneys.
Prepare invoices for payment in accordance with agency procedures.
Make copies of various documents, place them in proper files, and distribute them to appropriate staff.
Compose, types, and distribute meeting notes, correspondence, and reports.
Order and distribute supplies.
Create conference or event materials, such as flyers or invitations.
May take meeting minutes, and/or prepare material from dictation.

MINIMUM QUALIFICATIONS:

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.

At a future date, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in an NY HELPS title, employees may take part in any promotion examination for which they are qualified.

NY HELPS MINIMUM QUALIFICATIONS:

To be considered for appointment through NY HELPS, candidates must meet the open-competitive minimum qualifications for this position. The qualifications are:

Administrative Assistant Trainee 1: Six months of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. To be advanced to the full performance level of this title you must successfully complete a set training and development program. Upon satisfactory completion of the 12-month training at the Trainee 1, you will automatically advance to Trainee 2.

Administrative Assistant Trainee 2: One year of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. To be advanced to the full performance level of this title you must successfully complete a set training and development program. Upon satisfactory completion of the 12-month training as a Trainee 2, you will advance to the full level of this title without further examination.

Administrative Assistant 1: Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration.

Substitutions for Administrative Assistant 1: Certification (e.g., IAAP Certified Administrative Professional) or associate’s degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.

List Eligibility: Open to those reachable on the Administrative Assistant 1 eligible list.

Transfer Eligibility: Candidates must have one year of permanent competitive service in a title eligible for transfer via Section 70.1 of the Civil Service Law. Information regarding transfer eligibility may be available on the Civil Service Career Mobility office website at https://careermobilityoffice.cs.ny.gov/cmo/.

(Important Note: Per Civil Service Law, an employee cannot have two, consecutive upward 70.1 or 52.6 transfers without an intervening eligible list appointment if such transfers would exceed two salary grades.)

Reinstatement Eligible: Previously held the title on a permanent competitive basis or held a title as indicated under the transfer eligible section on a permanent competitive basis.

Traineeship Eligibility: Appointment may be made at a traineeship level. Economic Development Program Specialist Trainee 1 & 2, NS (equivalent to Salary Grades 14 and 16) leading to Economic Development Program Specialist 1, Salary Grade 18.

$42,209 (Trainee 1; NS equated to SG-08)
$47,110 (Trainee 2; NS equated to SG-10)
$49,841 (Full Performance/Journey Level SG-11)

For current NYS employees, the starting salary is based on the candidate’s salary at the time of hire.

Candidates appointed at the trainee level will be required to successfully complete their traineeship in order to advance to the journey-level title and salary.

PREFERRED QUALIFICATIONS:

Proficiency in SFS, Outlook, Word, and Excel.

SALARY RANGE: $49,841 - $61,076

Note: The starting salary for candidates with no prior State service will be at the minimum hiring rate.

ADDITIONAL:

If interested in this position, please forward a cover letter and resume to the e-mail address below by December 2, 2026. Be sure to indicate the position title and location you are applying for and specify how you meet the minimum qualifications in your cover letter.

INQUIRE NYS Department of Economic Development Human Resources Office 625 Broadway Albany, NY 12245 Fax: (518) 292-5852 E-Mail: DED-HR@esd.ny.gov

New York State is an Equal Opportunity/Affirmative Action employer. Minorities, women, and individuals with disabilities are encouraged to apply. Please contact Human Resources if you require an accommodation.

11/2/2026 Reference No. 00035

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Office of Employee Relations at (518) 473-3130 or via email at response@oer.ny.gov

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