Finance Operations Specialist

About Us

At Ellit Groups, we are passionate about bridging the gap between healthcare operations and IT, with the patient at the center of everything we do. Our mission is to drive innovation and deliver impactful solutions that redefine how care is delivered in the industry.

Role Overview

The Finance Operations Specialist is responsible for executing and supporting key day-to-day finance operations, including payroll preparation, employee reimbursements, client invoicing, cash application, accounts receivable, timesheet review, and financial record maintenance. This role serves as a key liaison among operations, payroll, accounting, and project teams to ensure timely and accurate employee compensation, client billing, cash collection, and financial reporting.

Key Responsibilities

Payroll Administration

• Review employee timesheets on a biweekly basis for accuracy and approval compliance.
• Prepare biweekly payroll batches for processing.
• Prepare payroll reimbursement batches for employee expense reimbursements.
• Prepare and submit ad hoc payroll batches as needed.
• Maintain payroll support documentation and payroll processing records.
• Coordinate with operations leaders to resolve payroll discrepancies.

Expense Management

• Review and audit employee expense reports weekly.
• Track approved expenses for payroll reimbursement processing.
• Maintain expense tracking reports to support client invoicing and project profitability reporting.
• Ensure expenses are coded accurately and supported by required documentation.

Client Billing & Invoicing

• Prepare and process weekly invoices in QuickBooks and client-managed systems such as Fieldglass.
• Prepare and process biweekly and monthly invoices in QuickBooks.
• Review billing support documentation for accuracy and completeness.
• Maintain invoice tracking logs and follow established billing schedules.
• Coordinate with project and account managers to resolve billing issues.

Accounts Receivable & Cash Application

• Apply daily cash receipts to customer accounts.
• Reconcile incoming payments against outstanding invoices.
• Monitor receivable balances and assist with collection follow-up.
• Research and resolve payment discrepancies.

Finance Operations Support

• Own assigned finance operations processes and ensure activities are completed accurately and in accordance with established deadlines and controls.
• Maintain tracking reports for payroll, expenses, invoicing, and cash collections.
• Support month-end close activities, including reconciliations and reporting related to payroll, employee expenses, billing, accounts receivable, and cash application.
• Support financial audits and reporting requests.
• Identify opportunities to improve finance processes, controls, and operational efficiency.

Qualifications

Required

• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred.
• 5+ years of experience in payroll, billing, accounting operations, or finance administration.
• Experience with QuickBooks required.
• Strong proficiency in Microsoft Excel, including PivotTables, XLOOKUPs, conditional formatting, and working with large transactional data sets. Ability to quickly learn and work effectively across multiple financial, payroll, VMS, and client billing systems.
• Knowledge of payroll processing, accounts receivable, invoicing, and expense reimbursement procedures.
• Strong attention to detail and organizational skills.
• Ability to manage multiple deadlines in a fast-paced environment.

Preferred

• Experience with project accounting, professional services billing, or similar project-based financial operations preferred.
• Experience with VMS platforms such as Fieldglass preferred.

What We Offer

• Competitive salary and benefits.
• Opportunities for professional growth and development.
• A supportive, collaborative, and innovative work environment.

Benefits

Ellit Groups provides comprehensive benefits options to salaried employees, including:

• Medical, Vision, Dental, Short-Term and Long-Term Disability, and AD&D Insurance
• Medical and Dependent Care FSA
• 401k Retirement Plan
• 6 Paid Holidays and Flexible Paid Time Off

To protect the health and safety of our workforce, clients, patients, and communities we serve, Ellit Groups requires all employees to disclose COVID-19 vaccination status prior to beginning employment. In addition, some clients require full COVID-19 vaccination, including boosters, as an essential job function. Ellit Groups adheres to all federal, state, and local COVID-19 vaccination regulations as well as all client COVID-19 vaccination requirements and will obtain the necessary documentation from candidates to ensure compliance.

Ellit Groups is proud to be an equal opportunity and affirmative action employer committed to fostering an inclusive environment. We do not discriminate based upon race, religion, color, national origin, age, sex, sexual orientation, gender, gender identity, Veteran status, disability, any other characteristic protected by local, state, or federal laws, rules or regulations. We are committed to providing reasonable accommodation for disabilities or special needs. If you have a disability or special need that requires accommodation, please contact us at recruiting@ellitgroups.com.